PUBLIC
HEARING
April 17, 2000
Mayor Reed called the
meeting to order at 6:45PM. Council
members Mr. Britton, Mr. Burgard, Mr. Evangelista, Mr. Loparo
and Mr. Smith were present.
Mrs. Kopczak was absent at roll call, however arrived shortly thereafter.
The public hearing was
associated with fences in the community and changes to the fence ordinance
suggested by Planning Commission. Mayor
Reed asked those in attendance for questions or comments regarding the
ordinance. There were none.
Mr. Britton asked Mr.
Burgard to explain the changes. Mr.
Burgard stated that the amended sections were 10.2.1, 10.2.2, and
10.2.4.
The added sections were 10.2.3, and 10.2.6 relating to rules and
regulations of fences. The basic
change is to wooden fences and the recommending of the exterior or finished side
of the fence face turned away from the owner’s property.
This recommendation was due to the construction of a fence in Parkway
Estates last year.
Mr. Evangelista motioned for
adjournment at 6:55PM. Mr. Britton
seconded. All present were in
favor.
REGULAR
MEETING
April 17, 2000
Mayor Reed asked Council and
citizens to join him in the Pledge of Allegiance.
Mayor Reed called the
meeting to order at 7:00PM. Council
members Mr. Britton, Mr. Burgard, Mr. Evangelista, Mrs. Kopczak,
Mr. Loparo and Mr. Smith
were present. Also in attendance
were Clerk Treasurer Butler, Engineer Foley, Solicitor Collins, Administrator
Sample and Police Chief Matty.
Mr. Britton motioned to
approve the minutes of the April 3rd meeting.
Mr. Smith seconded. Mr.
Evangelista abstained. All others
present were in favor.
Clerk Treasurer Butler read
the list of expenditures for Pay Order 1978 totaling $154,595.20.
Mr. Evangelista motioned for approval.
Mr. Burgard seconded. Several
items were discussed. Referencing
the $5,859.76 payment for CIR, Administrator Sample stated that there will be an
additional payment due them for the additional work on the sewer line extension
on Edwards Street. The
$5,859.76 payment is for the removal of a large portion of the old 6” line
(placed in the 1920’s) which crossed the path of the sewer line.
Also in the late 1960’s or early 1970’s there was a 10” transit
main running parallel to the 6” line turning south toward the railroad tracks. In addition, a water main break occurred on the
remainder of the 6” line between the old Mentor Lumber building and State
Route 528. CIR returned to
completely eliminate the remaining 6” line and installed 10” pipe to the
Hubbell and Headley properties. There
is now only one 10” water main in that area to maintain.
Mrs. Kopczak asked if the $5,859.76 payment was for changes to the
waterline. Mr. Sample confirmed.
Mr. Britton asked the purpose of the Wirtzberger Enterprises payment for
glass doors on shelves. Mr. Sample
stated that the sliding glass doors for the shelves were installed to protect
the public records. All present
were in favor, however, Mrs. Kopczak commented she felt a couple of items were
not essential expenditures, such as Planning Commission transcriptions.
Solicitor Collins then swore
in Tracy Butler as the Clerk Treasurer for the Village of Madison.
Mayor Reed officially welcomed Mrs. Butler to the four-year term of
office.
Teresa Milanese, 2254
Hubbard Road, Madison Township voiced her opinion regarding the distribution of
gun locks by the
Madison Village Police Dept.
Ms. Milanese works in the Village of Madison and spoke as a private
citizen and stated that in no way were her comments reflective of those of the
Gazette Printing Co. or any of its publications.
She stated her opposition to the Madison Village Police Dept.’s
involvement with the distribution of gun locks was due to the fact that they are
publicly funded and should be involved with law enforcement activities.
She feels that this involvement with passing out gun locks will lead to
gun regulation mandates, which are unconstitutional. Mrs. Milanese, at her own expense, has printed the Second
Amendment Rights on small cards and requests that a copy be handed out with each
gun lock distributed. She also
stated that the Village Police Dept. should not be involved in the distribution
in the first place, however, as long as they are distributing gunlocks she would
like them to also hand out the Second Amendment card along with it.
Mr. Evangelista stated that he felt the handout by the Police Dept. was
similar to the Fire Dept. handing out smoke detectors which are not forced upon
but freely accepted by the citizens desiring to have one.
Mrs. Milanese supports the Police Department and what they do, however,
in no way should they be involved in distribution of gun locks.
Mr. Sample commented that he was not opposed to handing out the Second
Amendment Rights, however, not hand-in-hand with each gun lock.
He felt it should be handed out as a separate item and should be
requested by the citizen. Mr. Britton moved that the Second Amendment information could
be distributed as the gun lock. Mrs.
Kopczak seconded. Discussion
continued.
Dan Kennedy, 95 Eagle
Street, felt the real issue should be addressed.
He stated the passing out of the Second Amendment would also be taking up
the Madison Village Police Dept.’s time, as well. More discussion followed.
Don Haywood, Village resident, stated his support of Mrs. Milanese on the
matter. Council then voted and all
present were in favor. Mrs. Kopczak
thanked Mrs. Milanese for sharing her ideas, as others in the community may
share her feelings on this issue. Mr.
Smith commented that any life saved would be well worth the effort of the gun
lock distribution. He also noted
that citizens could pick up the locks anonymously.
Administrator Sample
formally introduced Mr. Dan Kennedy, Village Administrator from 1978 to 1981.
Mayor Reed thanked Mr. Kennedy for attending the meeting.
OLD
BUSINESS
None
NEW
BUSINESS
ORDINANCE NO. 25-2000 was
read by Solicitor Collins for the first
time. AN ORDINANCE AMENDING ORDINANCE NO. 33-1996, AS AMENDED, BY
MODIFYING SECTIONS 10.2.1, 10.2.2, 10.2.4.a (3), 10.3.2.a (3), AND BY ADDING NEW
SECTIONS 10.2.6 AND 10.3.3, ALL RELATED TO RULES AND REGULATIONS REGARDING
FENCES. Mayor
Reed reiterated Mrs. Kopczak’s question from the Public Hearing regarding the
distance from the ground to the bottom of the fence.
Solicitor Collins
explained that there was to be sufficient space from the ground to the bottom of
the fence to maintain grass, weed and vegetation.
ORDINANCE
NO. 26-2000 was read by Solicitor
Collins for the first time. AN ORDINANCE CREATING
THE POSITION OF OFFICE ASSISTANT AND ESTABLISHING THE HOURS OF WORK,
COMPENSATION AND DUTIES FOR SAID POSITION.
Mr. Britton motioned to suspend the three-rule reading. Mr. Smith seconded. All
present were in favor except Mrs. Kopczak who voted against the suspension.
Discussion followed. Mrs.
Kopczak requested clarification of the duties of the new position and also asked
who would do the hiring. Mayor Reed
stated that the duties were currently being performed by the Mayor’s Court
Clerk, Cindy Gerak. As Cindy Gerak
has accepted the additional responsibilities and is familiar with the duties, it
would not be necessary to hire an additional employee. This too would allow Mrs.
Gerak the opportunity of added hours. Mrs.
Kopczak felt that the Clerk Treasurer should assign and hire her own assistant.
Administrator Sample stated that he discussed the situation with Mrs.
Butler and that she was pleased to be offered Mrs. Gerak’s assistance.
Mr. Loparo commented that the Administrator should continue to do the
hiring of administrative personnel as in the past.
More discussion followed. Solicitor
Collins reminded Council members that if this arrangement was not workable, the
Ordinance could be appealed. Mr.
Britton motioned for passage. Mr. Burgard seconded. All
present were in favor except Mrs. Kopczak who voted against the passage.
RESOLUTION
NO.10-2000 was read by solicitor
Collins for the first time. RESOLUTION COMMENDING AND CONGRATULATING GLENNA AND HENRY
HILSTON UPON THE SPECIAL OCCASION OF BEING NOMINATED FOR THE OUTSTANDING SENIOR
CITIZEN AWARD. Mr. Smith moved
for passage. Mr. Evangelista
seconded. All present
were in favor.
RESOLUTION
NO. 11-2000 was read by Solicitor
Collins for the first time. A
RESOLUTION IN HONOR AND RECOGNITION OF DR. PHILIP D. BOUFFARD UPON HIS
RETIREMENTAS DIRECTOR OF THE LAKE COUNTY REGIONAL FORENSIC LABORATORY AFTER
TWENTY-SIX YEARS OF DISTINGUISHED AND DEDICATED PUBLIC SERVICE. Mr.
Evangelista moved for passage. Mr.
Britton seconded. All present were
in favor.
RESOLUTION NO. 12-2000
was read by Solicitor Collins for the first time.
A RESOLUTION EXPRESSING SUPPORT FOR EXTENSION OF A SANITARY SEWER LINE TO
SERVE CONVENIENT FOOD MART AT THE INTERSECTION OF HUBBARD AND MIDDLE RIDGE
ROADS. Mr.
Evangelista moved for passage. Mr.
Britton seconded. Discussion
followed. Mrs. Kopczak asked if Mr.
Evangelista had spoken to the owners of the nursery land.
Mr. Evangelista stated that the owners of the nursery land are in an
agricultural district and an Assessment Deferral Program.
Other businesses at the intersection, Crossroads Community Church, Steve
and Jerry’s and the American Legion, also expressed the desire and need to
have sanitary sewers. Mr.
Evangelista also stated that the County is responsible to speak with
residents on the East Side of the road. He
concluded that this resolution is basically in support of the project and that
it will be a long process which will include resident surveys, Public Hearings,
Ordinances, etc. in order to proceed. Solicitor Collins stated that there is a need for commitment
from other than the majority of the property owners. The Village is in favor because of the businesses at that
particular intersection. All
present were in favor.
Mayor Reed noted trivia
interest regarding the photo taken on April 12, 1926 hanging on the Chamber
wall. This Village photograph was
taken nearly 74 years ago to the day.
COUNCIL REPORTS
Mr. Burgard reported on
the Planning Commission meeting of April 10, 2000. He stated that discussions were held with regard
to the new multi-family
district. Further information will
be brought back to Council for future recommendations. Mr. Janco and representatives from C & G Development were
in attendance and Planning Commission encouraged them to reach an agreement
regarding the deeding back of the land at the northwest corner of Huntington
Woods to Mr. Janco.
Mayor Reed noted that
Planning Commission is considering changing their meeting time to 7:00PM.
Mayor Reed added that
Mr. Nichols has asked Council to consider a revised Conditional Use Permit for
his used car business. The original
Conditional Use Permit, granted to the Nichols property on the Northwest
quadrant of Hubbard and Middle Ridge Road, allowed no auto repairs or oil
changes on the premises. Also the
selling of motorcycles was prohibited. The
original Conditional Use Permit is now under review by Planning Commission for
revision.
Mr. Loparo reported on a
request to Representative Ron Young for a grant in the amount of $34,000 for the
Madison Village Police Dept. The
request was denied as the Governor’s budget had already been established.
Rep. Young, however, stated that he would continue to push for the
funding, as he realizes Madison is in need due to the rapid growth of the area.
Mr. Loparo will continue to
work and begin earlier
to process the request for funding.
Rep. Young also stated in his letter to Mr. Loparo that Mayor Reed’s
request for funding was approved at $12,500 for Madison Village’s Community
Bill and ADA upgrade.
Mr. Loparo stated that
announcement was made at the MPACC meeting of a four-color brochure on Madison.
The brochures, funded by Lake Hospital System, will be distributed to
potential businesses and also throughout the community.
Mayor Reed added that
the initial $25,000 request was to be used for specific ADA upgrades, including
an elevator at Stratton Place.
The state however,
approved $12,500.
Mr. Britton reminded
Council and visitors that Old Fashioned Days had been changed this year to
August 3rd, 4th, 5th and 6th.
He also stated that
after looking in Michigan and
Pennsylvania for a car to raffle, a 1963 Nova was found here in Madison.
The car is now at
Pike’s Auto Body for minor touch-ups, but will be on display at the Flea
Market in Unionville on May 13th.
Mr. Evangelista reported
that the regular meeting of the Madison Recreation District would be held at
Bill Stanton Community Park on April 27th at 7:00 PM.
This year’s allocation is included in Pay Order 1978 and beginning this
year, will be issued to the district once per year, rather than three times per
year as in the past. He also copied
Council members on the results of the spray cure review.
Mr. Evangelista wished everyone in attendance a happy Easter with their
families.
Mr. Smith reported that
the Labor Management Committee has been formed for the part time firefighters.
This committee consists of Mr. Evangelista, Mr. Britton and Mr. Collins
and will commence on April 19th.
ENGINEERS REPORT
Mr. Foley reported that
the work is continuing and moving South on Eagle Street.
Traffic will likely be affected when they reach Union Street.
Residents will generally be able to reach their homes, however access
will at times be limited. The
grating is near completion on West Main Street, and weather permitting, the
seeding will also be completed. Work
is continuing in the Village Glen Subdivision on the installation of the
sanitary sewers. Breach of
one of the detention ponds is evident from East Main Street and will be
corrected soon.
SAFETY REPORT
Chief Matty stated that
the Ministerial Association has changed its location for the annual Crop Walk on
May 7th to the Bill Stanton Park. Madison Safety Town is scheduled for June 12th
through June 23rd at Homer Nash School.
Jamie Webster of Madison, has been awarded the Safe Driver Award for
April. Letter of resignation was
received from Auxiliary Officer William Bartko. Patrolman Bartko has been on a one-year leave of absence to
attend a Police Academy in Florida and is asking council for acceptance of his
resignation. Mr. Britton
moved for acceptance. Mr.
Evangelista seconded. All present
were in favor.
Chief Matty copied
Council on correspondence received from the Dog Warden’s office.
Chief Matty recommended a small pen with a doghouse be built near the
garage to contain stray dogs until the Dog Warden can pick them up.
The Madison Village
Police Dept., along with five other agencies, was contacted by the Grand River
Police Dept. regarding a two- day program for training in the use of laser
handguns. The cost is $1000 per
day. Each officer would receive 30
minutes of training in stressful shooting situations. Chief Matty attended a meeting at the Lake County Sheriff’s
Dept. in reference to the blanketed Uniform Noise Ordinance that the County
Trustees are drafting for use in various communities.
Copies were distributed for Council’s review. Also, Chief Matty noted that he has recorded the responses
from 13 of the 16 departments surveyed for officer pay rates in the Lake County
area.
Discussion of the Noise
Ordinance continued. Solicitor
Collins stated that there are two ways that communities deal with unreasonable
noise that becomes a nuisance: 1. By
measuring the decibel level and establishing a noise level for different
districts; residential, commercial and industrial and even breaking that down
further during different times of the day.
2. Others deal with noise
that can be heard audibly at a distance of 100 feet. Solicitor Collins added that guidelines need to be
established pertaining to the noise from only motor vehicles or from other noise
in general; stationary locations,
property in general, construction noises, power tool noises, discharge of
firearms and explosives, entertainment locations, etc.
Mayor Reed encouraged Council members to share their ideas with Mr.
Collins and copy them to the other
Council members.
ADMINISTRATOR’S REPORT
Administrator Sample
stated that water bills (South Side) were mailed this past week without a note
explaining the use of the Capital Improvement Fee. A notice will be drafted and
included with the Consumer Confidence Report (mandated by the EPA) that will be
mailed to residents within the next few weeks.
Leaf pick-up took place
on April 10th and brush pick-up began today.
Brush pick-up should be completed by Wednesday, April 19th.
Last weekend severe
drainage and flooding problems occurred near the intersection of West Main
Street and Dayton Road. Pictures
were received and will be copied and distributed in each Council member’s mail
bin. There is one piece of property that is creating the problem.
A spillway exiting the pond appears to have been modified and most
recently with wingwalls that narrowed the spillway that discharges into the
stream. This seems to have caused
the flooding. A letter was sent to
the property owners several months ago but no response has been received. Mr. Foley was contacted and asked to survey and study the
area. He is working on the problem
to determine the cause and to come up with a solution.
Work began last week on
the sound system and should be in place by the next Council meeting.
Administrator Sample
stated that he would be meeting with Mr. Foley to discuss plans for the
Engineering of the south side of Main Street with regard to grading, planting
and seeding. Original plans were to
have this work completed by the Village road crew, however, due to the many
projects being worked on at this time, it would be timelier to hire a local
contractor to do the work. Mrs.
Kopczak asked if this work was budgeted low due to the work being scheduled by
in-house personnel. Mr. Sample
confirmed and stated that he will strive to stay within the budgeted amount.
MAYOR’S REPORT
Mayor Reed received
correspondence from the Executive Director of the Christmas in April, North
Coast, Inc. program. There are four
individuals in the Madison area that this organization will work with to help
restore and repair their homes. The
restoration is scheduled to begin on April 29th
Copies of Scheme A-1 of
the drawing for Phase II of the Senior Center have been distributed.
Discussion will take place at the next Senior Center meeting scheduled
the last week of April.
Tracy Butler is
currently involved with requesting workers compensation quotes from the MPACC.
MPACC offers a program for workers compensation.
As members of the Ohio Municipal League, the Village is entitled to
savings, however, Tracy is investigating the program through the MPACC to see if
it would be more beneficial.
Mrs. Kopczak asked how
Phase II of the Senior Center can be funded.
Mayor Reed responded that a grant request for funding through Lake County
Commissioner’s CDBG (Community Development Block Grant) Program is being
prepared. The grant request
deadline is June 2. The other is
the continuation of requesting funds through the Senior Levy Coalition. The
Senior Levy Coalition provided $100,00 for the initial Phase I and a $30,000 grant was received from the State as well.
The estimate of construction costs, wages prevailing, represents
approximately $100 per square foot. Last
year the Center received funding of $25,000 from the Senior Levy Coalition Fund.
This year $40,000 has been received toward the construction package of this
program.
Mrs. Kopczak motioned
for adjournment at 8:30PM. Mr.
Evangelista seconded. All present
were in favor