Mayor Evangelista called the meeting to order at 7:04 pm and invited all in attendance to join in the Pledge of Allegiance.
Council Members Mr. Britton, Mr. Buck, Mr. Loparo and Mr. Toward were present. Mr. Burgard and Mr. Smith were absent. Also in attendance were Administrator Sample, Clerk-Treasurer Reed, Solicitor Murray, and Engineer Foley.
Mr. Loparo motioned to approve the minutes of the April 7, 2003 meeting. Mr. Buck seconded. All present were in favor.
Clerk-Treasurer Reed presented Pay Order #2043 in the amount of $88,400.17. Mr. Loparo motioned to approve Pay Ordinance #2043. Mr. Toward seconded. All present were in favor.
Mr. Jim Dominick of 7855 South Ridge Rd. has two issues to discuss. He first wanted to thank Mayor Evangelista for getting a letter for his wife to allow her to solicit donations for our troops. She had some sizable donations from Dr. Appelfeller, K-Mart, and even Cork School children made some donations. The second issue is the secession issue. He thanked the Mayor for discussing issues with the Township.
Mr. Bill Skidmore, Marketing Area Manager for Waste Management wants to make comments regarding Ordinance #19-2003. He prefers to make the comments when Council discusses it on the agenda.
ORDINANCE #15-2003 was read by Administrator Sample for the second time. AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF $1,100,000 NOTES, IN ANTICIPATION OF THE ISSUANCE OF BONDS, FOR THE PURPOSE OF IMPROVING THE WATERWORKS SYSTEM OF THE VILLAGE BY INSTALLING AND REPLACING WATERLINES, HYDRANTS AND VALVES, TOGETHER WITH ALL NECESSARY APPURTENANCES THERETO, IMPROVING RIVER STREET BETWEEN CERTAIN TERMINI BY CONSTRUCTION SANITARY SEWERS, MANHOLES AND SERVICE CONNECTIONS, TOGETHER WITH ALL NECESSARY APPURTENANCES THERETO, IMPROVING BATES ROAD BETWEEN CERTAIN TERMINI BY THE OF A WATERLINE TOGETHER WITH ALL NECESSARY APPURTENANCES THERETO, AND IMPROVING WEST MAIN STREET BETWEEN CERTAIN TERMINI BY CONSTRUCTING A WATERLINE, HYDRANTS, VALVES AND SERVICE CONNECTIONS, TOGETHER WITH ALL NECESSARY APPURTENANCES THERETO, AND DECLARING AN EMERGENCY.
ORDINANCE #17-2003 was read by Administrator Sample for the second time. AN ORDINANCE AMENDING ORDINANCE #33-1996, AS AMENDED, AND THE DISTRICT MAP AND DISTRICT MAP DESIGNATIONS WHICH FORM A PART OF THE ZONING CODE OF THE VILLAGE OF MADISON BY CHANGING THE LAND USE OF AND REZONING A CERTAIN PARCEL OF REAL PROPERTY LOCATED AT 235 EAST MAIN STREET IN MADISON VILLAGE, FROM “R-2” SINGLE FAMILY RESIDENCE DISTRICT TO “A-1” AGRICULTURAL DISTRICT.
NEW BUSINESS
ORDINANCE #19-2003 was read by Administrator Sample for the first time. AN ORDINANCE AWARDING A BID TO, AND AUTHORIZING EXECUTION OF A CONTRACT WITH WORLD RESOURCE RECOVERY SYSTEMS OF OHIO INC. FOR THE COLLECTION, HAULING AND DISPOSAL OF RESIDENTIAL GARBAGE AND REFUSE IN MADISON VILLAGE. Mr. Bill Skidmore of Waste Management in Chardon has some brief comments for Council. He first came to the Village approximately 20 years ago and implemented the residential cart program. He thanked the village for their business of the past 3 years with his company. This same company has done spring cleanup on one Saturday per year. He stated that of the four bidders, Waste Management was the second lowest bid. According to the specifications, the village can award the contract to the lowest and best bid. By price, his bid was not the lowest bid. Broken down, it will cost each homeowner .06 per week. Besides being the largest waste company in the world, they are a local company. Two employees live in the Madison community. They also have a facility in Geneva and one in Chardon. Waste Management also gives a written guarantee that says if they are in your community today, and if a resident comes home and for what ever reason their garbage pick up was missed, they can call Waste Management and they will be back today to pick it up. Safety is another issue. All Waste Management trucks are well lighted, well marked, and with high visibility striping. All employees also wear high visibility striping. Education is also another item they offer. Students can tour the landfill area in Geneva. He also noted that in the specifications, it asked for a list of Ohio communities that each hauler presently serve. Waste Management provided a full-page list, the competitors didn’t have that many.
Administrator Sample admitted the Village has had a very good working relationship over the years.
Chris Shears of 901 Meadowood Blvd. expressed his concern of seeing the change of Waste Management collecting recyclables and World Resources collecting recyclables, World Resources can’t give the type of service that Waste Management could. World Resources is an hour away, Waste Management is 15 minutes away. He and his father would be disappointed if Waste Management lost this contract.
Administrator Sample agreed that there were some ‘bumps in the road’ in the beginning of the contract with World Resources, but since then they have met with county officials and much of that has been worked out.
ORDINANCE #20-2003 was read by Administrator Sample for the first time. AN ORDINANCE AUTHORIZING AND DIRECTING THE VILLAGE ADMINISTRATOR, CLERK-TREASURER AND CHIEF OF POLICE TO EXECUTE AN AGREEMENT WITH LAKE COUNTY FOR CENTRAL COMMUNICATIONS DATA PROCESSING SERVICES AND DECLARING AN EMERGENCY.
ORDINANCE #21-2003was read by Administrator Sample for the first time. AN ORDINANCE CONFIRMING THE APPOINTMENT OF JASON CLARK AS A PART-TIME PATROLMAN FOR THE MADISON VILLAGE POLICE DEPARTMENT FOR A PROBATIONARY PERIOD OF SIX (6) MONTHS, AND DECLARING AN EMERGENCY.
ORDINANCE #22-2003 was read by Administrator Sample for the first time. AN ORDINANCE APPROVING THE FINAL PLAT AND THE FINAL SUBDIVISION IMPROVEMENT PLANS OF PHASE II OF HUNTINGTON WOODS SUBDIVISION.
INSIDE MILLAGE Mr. Britton asked what our next step would be. Solicitor Murray stated that if a resolution cannot be made with the township with a split of the inside millage, the next step would fall to this Council to pass a resolution and take the matter to County Commissioners for a hearing and a ruling by them as to whether the inside millage is returned to the village. Mr. Britton’s feelings are that the village gives the township another two weeks and that is the last meeting.
Mayor Evangelista spoke with Township trustee Paul Brunner and even upped the offer a little bit. He has not received a response. Apparently they are waiting for tomorrow night’s township meeting. The News Herald is reporting things that don’t make any sense; such as the village has use of Stanton Park, the Township Park, Tuttle Park, and Unionville Park. These are all public parks and there are no restrictions as to who uses them. They are also reporting that access roads to Arcola Creek, Hogback Ridge, and Hidden Valley are kept open by the township, but any political subdivision keeps the roads open. There are other accusations that have no grounds to have impact on the inside millage.
Administrator Sample commented that with the press, one thing to keep in mind is that it is not about dividing Madison. They don’t want any bad feelings because they currently work together on many issues, such as the senior center, the recreation district and the fire district. This is strictly a money issue where the village residents are paying almost $50,000 a year to Madison Township coffers for what is to be considered zero services.
Mr. Britton motioned to proceed with Resolution #8-2003 for secession from the Township and for the Township to keep a fixed $7,000 with the remainder of the inside millage being returned to the Village, pending the outcome of the Townships meeting on Tuesday night. Mr. Loparo seconded the motion. All present were in favor.
Mr. Britton reported for Mr. Smith who will be back next month, the Fireboard would like to thank Administrator Sample, the Administrators office, and the road department for helping with the brush fire around Route 90. There were about 11-13 departments there from the county. Help was received from the County road department, the Village road department, Red Cross and many others. Many thanks to all involved.
Mr. Toward reported that the downtown village is looking good with green grass and flowers coming up. Unfortunately, there are 9 empty stores and 1 open office. Downtown needs to be fixed. He feels the landlords need to get together and do a little fix-up. The high school art departments or local artists could paint the windows. He feels something needs to be done quickly.
Administrator Sample gave a brief explanation for why businesses are not attracted to the Main Street area as they were in the 1950’s and 1960’s. A brief discussion followed.
Mr. Loparo expressed his thanks to Mr. Toward for his concern and to Mr. Buck for his investment. He agrees that the village needs something to bring in people. With all elements combined, such as the bad economy, 9/11, the war, and the orange alerts, it is a rough road. Hopefully the village can come up with a renewal plan, incentives and an answer to the parking problems.
Mr. Buck and Charles Walters would like to thank the Village Administration and the merchants near their building at 70 W. Main Street for their cooperation while they under-go restoration. It will be ready for a resteraunt for lease in the next two months.
Mr. Buck also reported that at the April 14, 2003 Planning Commission Meeting the site plan was unanimously approved for the Micro-Tel Motel on Watertower Drive. Also approved were the final improvement plans of Phase II for Huntington Woods. The next Planning Commission meeting will be held at 7:00 pm on May 12, 2003 at Village Hall.
Mr. Foley reported that they are finishing up the plans for the Parkway Pump Station abandonment.
Sergeant Verdi, filling in for Chief Matty, reported the bike patrol has been activated again. The 55-alive class was held, complements to the Senior Center for using their facility. A neighborhood watch program will be initiated and fine-tuned with recommendations from Mayor Evangelista and Chief Matty.
Administrator Sample reported that he received a memo from Chief Matty explaining that in his search for a police cruiser he learned they would be better off purchasing it through the State Purchasing program. He is requesting authorization to purchase a cruiser through the State Purchasing program at a cost of just under $22,000. Mr. Britton motioned for that authorization. Mr. Toward seconded. All present were in favor.
Leaf and brush pick up has been completed. The road department will be doing some sidewalk repairs on Main Street. Cemetery and park crews started today to get ready for Memorial Day.
Mr. Murray wanted Administrator Sample to remind Council of the historic preservation and setting up a Public Hearing.
Mayor Evangelista has been speaking to the four potential members of the Design Review Board. The first informal meeting will be Wednesday night. He wants them to understand the goals and missions.
Some employee anniversaries are Officer Forsythe, celebrating 11 years and John Koth, celebrating 1 year.
Mayor Evangelista reported that the House passed a budget with frozen local government funds on April 9, 2003. The House offered less aid to education, made cuts in many State Departments and temporarily raised a slightly expanded sales tax to compensate.
May 1, 2003 will be the next Mayor’s Court, May 5, 2003 will be the next regular Council Meeting and May 12, 2003 will be the next Planning Commission Meeting.
Mayor Evangelista asked Council to adjourn to Executive Session for legal and personnel with possible action taken after Executive Session.
Clerk-Treasurer Reed announced that Mayor Evangelista provided a copy of a letter regarding the Community Development Block Grant funding to Administrator Sample and himself. This is available this year with a deadline of May 14, 2003. He has a request to Council for the expansion of the Senior Center. Mr. Toward motioned to proceed to apply for the Community Development Block Grant money for the sole purpose of capital improvements to the Senior Center building. Mr. Buck seconded. All present were in favor.
Mr. Toward motioned at 9:24 pm to adjourn to Executive Session. Mr. Britton seconded. All present were in favor. No further business was conducted after Executive Session.
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