Record of Proceedings

Mayor Lee called the meeting to order at 7:34 p.m. and invited all in attendance to join in the Pledge of Allegiance to the Flag. Mayor Lee requested that everyone observe a moment of silence. Council Members Mr. Britton, Mr. Bartlett, Mr. Hamercheck, Mr. Takacs and Mr. Vest and Mr. Verdi were in attendance. Also in attendance Mayor Robert Lee, Solicitor James Hackenberg, Administrator Matt Zapp, Fiscal Officer Tony Long, OIC Dawn Shannon and Eric Haibach.

Mayor Lee announced there is one set of minutes to be approved.

Council meeting minutes of April 7, 2008 Motion for approval by Mr. Bartlett, seconded by Mr. Vest. Roll call on approval, 6 yeas. Motion carried.

Mayor Lee presented Pay Ordinance No. 2158 totaling $29,297.68 for payroll and $29,445.16 for current and upcoming expenses. Move for passage by Mr. Vest, seconded by Mr. Britton to approve Pay Ordinance No. 2158. Roll call on the passage, 6 yeas. Motion carried.

Old Business

ORDINANCE 19-2008 was read by Mr. Hackenberg, AN ORDINANCE AUTHORIZING AND DIRECTING THE VILLAGE ADMINISTRATOR OF SERVICES AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH GEHRING’S AGENCY, INC.,ON BEHALF OF WESTFIELD COMPANIES, FOR MOTOR VEHICLE INSURANCE FOR MADISON VILLAGE, AND DECLARING AN EMERGENCY. (Tabled)

Motion to untable ordinance by Mr. Bartlett, seconded by Mr. Hamercheck. Motion for suspension approved by Mr. Vest, seconded by Mr. Britton. Roll call on motion, 6 yeas. Motion carried. Motion for passage of ordinance 19-2008 by Mr. Britton, seconded by Mr. Vest.

ORDINANCE 20-2008 was read by Mr. Hackenberg, AN ORDINANCE ESTABLISHING AN AMENDED RATE OF PAY FOR EMPLOYEES OF THE VILLAGE OF MADISON AND DECLARING AN EMERGENCY.

(2^nd Reading)

No motion, going to third reading. Discussion was held regarding the effect of the raise. Cathy Lynn, 209 W. Main St, asked about cost of living raises every year for all employees. Mayor Lee responded that he hopes so depending on the financial situation of the village.

New Business

RESOLUTION 6-2008 was read by Mr. Hackenberg, A RESOLUTION RECOGNIZING THE MADISON VILLAGE EMPLOYEES FOR THEIR DEDICATION AND EFFORTS DURING THE MARCH 2008 ICE STORM.

Motion for passage by Mr. Bartlett, seconded by Mr. Vest. Roll call on motion, 6 yeas. Motion carried.

RESOLUTION 7-2008 was read by Mr. Hackenberg, A RESOLUTION EXPRESSING OPPOSITION WITH EXISTING STATE LAW REGULATING THE EXPLORATION AND DRILLING OF OIL AND GAS WELLS.

Discussion was held on the house bill. Motion for passage by Mr. Vest, seconded by Mr. Britton. Roll call on motion, 6 yeas. Motion carried.

RESOLUTION 8-2008 was read by Mr. Hackenberg, A RESOLUTION RECOGNIZING THE MADISION LATCHKEY PROGRAM FOR ITS SUCCESSFUL EFFORTS IN OBTAINING A GRANT TO PROVIDE GREATER AWARENESS OF LATCHKEY TO THE PUBLIC.

Motion for passage by Mr. Britton, seconded by Mr. Vest. Roll call on motion, 6 yeas. Motion carried.

PO Approvals Needed

1) Request to spend $2,284 with Shepp Electric to repair and update the main electrical service at Village Hall.

Motion by Mr. Takacs, seconded by Mr. Vest. Roll call on motion, 6 yeas. Motion carried.

Public Comment:

Gordon Musclow, 178 Willowbend, spoke about house bill 519 and gave information on the bill. Asked about Smolen Enginerring’s appraisal on the waste water plant. Mr. Zapp said that it is not yet available but will be in the near future. Also gave his opinion on Lake County utilities.

Council Reports

Mr. Britton: Fire board meeting last Wednesday, working on a solution to the problems at the fire station. Sold two fire trucks online, $30,000 per piece goes into the Capital Improvement Fund. Saturday’s Community Meeting at the library went well attended.

Mr. Hamercheck: No report

Mr. Vest: Planning Commission Meeting had a hearing for Bear Path, rezoning. Be careful of children when driving.

Mr. Takacs: Attended Merchant’s Breakfast where there was discussion on our contribution to the flier. Merchants are trying to expand on the economic development of the village by having a flier which could be used at visitors’ bureaus. Spoke about the recycling containers, discussion was held on options. Rode along with the Police Department, questioned the increase in revenue in Mayor’s Court.

Mr. Bartlett: Thanked Catherine Katona and Officer Kirschner for their service. Attended Economic Development meeting, working on getting CRA’s moving forward from last year. Also attended Community Meeting. Senior Center is working on bi-laws.

Mr. Verdi: Thanked Catherine Katona and Officer Kirschner for their service. Attended meeting regarding the Recreation Board. Participated in the Community Meeting. Faith Baptist Church in Perry is having a ceremony for the National Day of Prayer on April 30^th.

Engineer’s Report: Hyder Drive Culvert Project is coming to the paving process. Spoke about the drainage problems at Squares Acres.

Safety Report

OIC Shannon: Commented on Officer Kirschner’s resignation and his plans for the future. Two officers are attending a grant writing class, Officers Covert and McIntosch. Solicitor’s permits were issued to the ice cream van through October 31^st, 2008. She would like to set up an email bank to notify the residents of such permits being issued and vehicle descriptions. Spoke about letter going out to residents regarding children’s safety. Spoke about open house for Latchkey.

Fiscal Officer Report

Revenue report is on target.

Administrator’s Report

Thanked Catherine Katona for her service. Spoke about Ice Storm Stick Pickup schedule. Also, a flier with be going in the Gazette regarding continuing leaf pickup and a new, free appliance pickup.

Mayor’s Report

Spoke about Town Hall meeting on Tuesday, April 22^nd at 4:00 P.M and Council Workshop on Monday, April 28^th at 7:30 P.M. Also, discussed meeting with Lake County on Tuesday, April 15^th regarding negotiation process for utilities.

Motion by Mr. Britton, seconded by Mr. Hamercheck that the meeting be adjourned into executive session for personnel, safety, and pending legal action at 8:36 p.m. Roll call on motion, 6 yeas. Motion carried. Mayor Lee stated there will be no business conducted after executive session.

Council reconvened to Public Session at 10:50 p.m.

Motion by Mr. Vest, seconded by Mr. Hamercheck that the meeting be adjourned at 10:53 p.m., roll call 6 yeas, Motion carried. Meeting Adjourned.

Robert F. Lee, Mayor Tony Long, Fiscal Officer DATE

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