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COUNCIL MINUTES VILLAGE OF MADISON Regular Meeting August 6, 2007
Record of Proceedings
Mayor Evangelista called the meeting to order at 7:00 p.m. and invited all in attendance to join in the Pledge of Allegiance to the American Flag. Mayor Evangelista requested that everyone observe a moment of silence. Council Members Mr. Bartlett, Mr. Hamercheck, Mr. Lee, and Mr. Vest were in attendance. Mr. Britton and Mr. Loparo were absent. Also in attendance, Mayor Mike Evangelista, Solicitor Mike Murray, Administrator Matt Zapp, Fiscal Officer Brenda Brcak, Police Chief Mark Forsythe and Engineer Eric Haibach.
Motion by Mr. Vest, seconded by Mr. Bartlett that the Minutes from the Regular Meeting of Council, dated July 9, 2007 be approved as amended: Vest: Page 4, paragraph 11 – omit the word “been” in first sentence. Bartlett: Page 5, paragraph 5 – May 2007 to March 31, 2007. Roll call on the motion, 4 yeas. Motion carried.
Motion by Mr. Vest seconded by Mr. Lee that the Minutes from the Regular Meeting of Council, dated July 23, 2007 be approved as amended: Bartlett: Page 3, paragraph 4, line 6 – “corrected” to commented Vest: Page 5, paragraph 3 – capitalize “m” in Mock. Roll call on the motion, 4 yeas. Motion carried.
Pay Ordinance No. 2141 was presented, including the payroll of $31,138.23 for July 27, 2007, and $54,943.68 for current and upcoming expenses was presented by Fiscal Officer Brcak. Motion by Mr. Lee, seconded by Mr. Vest, to approve Pay Ordinance No. 2141. Roll call on the motion, 4 yeas. Motion carried.
Chief Zilke, Madison Fire District, introduced Joseph Newcomb from Medicount Management. Joseph Newcomb presented material on the EMS soft billing program available to the Madison Fire District. Permissible billing for EMS services is outlined within ORC section 505.184. Health Insurance companies would be billed for EMS services provided by the Madison Fire District. This program would be at no cost to any resident of the Village. Non-residents could receive a balance bill for these services, for the portion billed above what individual health care programs provide.
Questions and Answers were entertained from the audience and Counsel.
Questions and Answers on Pending Legislation
Larry Larson, 239 W. Main St.: - Regarding Resolution 20-2007, payment for identity theft for the Chief of Police. Mr. Larson questioned why Council would consider including the Chief’s spouse and family for this expense, when his spouse and family member’s social security numbers were not compromised. Mayor Evangelista answered that this was the request made by Chief Forsythe.
Old Business
ORDINANCE 32-2007 was read by Solicitor Murray, third reading. AN ORDINANCE REQUIRING INDIVIDUALS AND ENTITITIES THAT PERFORM CONSTRUCTION WORK FOR THIRD PARTIES WITHIN THE VILLAGE OF MADISON OHIO TO REGISTER SO THAT ANY AND ALL APPLICABLE LOCAL INCOME TAXES WILL BE COLLECTED.
Solicitor Murray gave general comments on the proposed legislation and concerns on this being drafted for New Construction.
Councilman Vest stated that this Ordinance was meant to affect new construction in the Village, and by no means meant to police all construction types. At this time this is an initiation of the program and can be developed deeper at a future time.
Councilman Bartlett confirmed the intent as given at the July 9, 2007 Council Meeting. We need to be clear and consistent in the legislation for years down the road. Any concerns should be addressed within the legislation at this time.
Councilman Vest stated he did have a concern that any additional fees charged by a contractor would be passed down to a resident.
Councilman Lee felt we should include all construction requiring a permit with the legislation. New construction only is limited.
Administrator Zapp reviewed the various permits that are required in the Village, from new home construction to pool and fence permits. Commercial construction also requires permits.
Councilman Hamercheck questioned the enforcement of this legislation, based on the limited staff. He felt clean-up should be of current legislation on the books with CCA.
Solicitor Murray explained the purpose is to make third party contractors register with us, to enforce Municipal Tax Laws.
Administrator Zapp explained that current zoning applications would be amended to request the information of contractors hired for construction in the Village. This information would include names and addresses of contractors. The new form would be sent to Central Collection Agency monthly.
Motion by Mr. Lee, seconded by Mr. Vest that Ordinance 32-2007 be amended to strike the word “new” in Section I. Roll call on the amendment, 4 yeas. Motion carried.
Motion by Mr. Vest, seconded by Mr. Bartlett to approve Ordinance 32-2007 as amended. Roll call on approval, 4 yeas. Motion carried.
ORDINANCE 35-2007 was read by Solicitor Murray, second reading. AN ORDINANCE ENACTING A TRANSIENT GUEST BED TAX IN THE VILLAGE OF MADISON PROVIDING FOR RATE OF TAX, EXEMPTIONS, PENALTIES AND FOR ITS COLLECTION AND ADMINISTRATION.
RESOLUTION 20-2007 was read by Solicitor Murray. A RESOLUTION AUTHORIZING PAYMENT FOR IDENTITY THEFT PROTECTION FOR THE MADISON VILLAGE POLICE CHIEF. To remain tabled at this time.
New Business
ORDINANCE 36-2007 was read by Solicitor Murray, first reading. AN ORDINANCE CERTIFYING DELINQUENT SANITARY SEWER CHARGES, WATER RENTS, AND REFUSE AND GARBAGE COLLECTION FEES TO THE LAKE COUNTY AUDITOR FOR COLLECTION AS OTHER MUNICIPAL TAXES ARE COLLECTED, AND DECLARING AN EMERGENCY.
Motion by Mr. Bartlett, seconded by Mr. Vest that the purchase order to Lake County Central Communications for $18,477.50 be approved in accordance with purchase order authority levels. Roll call on the motion, 4 yeas. Motion carried.
Motion by Mr. Bartlett, seconded by Mr. Hamercheck that the September 3, 2007 Regular Meeting of Council be moved to September 4, 2007, due to the Labor Day Holiday. Roll call on the motion, 4 yeas. Motion carried.
Motion by Mr. Hamercheck, seconded by Mr. Vest that Resolution 21-2007 be approved in recognition of Stacy Crook for her donation of 2 electronic hedge trimmers, 1 leaf blower, 2 weed whips, 1 John Deere mower/tractor and miscellaneous supplies to the Road and Maintenance Departments. Roll call on the motion, 4 yeas. Motion carried.
Visitor Comments
Larry Larson, 239 W. Main St.: Questioned the cost of the Computer expense in Pay Ordinance 2141. Mayor Evangelista answered that this computer was for the Mayor’s Court program, and is an appropriated expense that is approved within out budget.
Mr. Larson also asked Chief Forsythe if the 2006 – 2007 crime figures were ready. Chief Forsythe stated that they are not completed at this time.
Gordon Musclow, 178 Willowbend – Asked Council and Administrator Zapp if the questions that he submitted regarding the water, sewer and storm water system were ready. Engineer Eric Haibach and Administrator Zapp reviewed the questions and gave answers and status updates to questions regarding EPA, EPA permits, inspections and development planning. A question regarding the current negotiation status with Lake County on the sale of the Water and Sewer Utility was included. Administrator Zapp reported that negotiations are still pending for the purchase. The Village is awaiting numbers from Lake County.
Richard Fike, 62 South Lake St.: He is a member of a group working on a positive award program. The program is very confidential at this time. A copy of documents pertaining to the program was given to Mayor Evangelista.
Council Reports
Mr. Hamercheck: Madison Old Fashion Days is now done. It was a good year. · To Engineer Haibach: asked for confirmation of as-built plans for sewer projects Engineer Haibach confirmed that they are required and reviewed development by development. Councilman Vest questioned license requirements of the contractor. Engineer Haibach stated that licenses are required by the State of Ohio and Lake County for sewer development.
Mr. Vest: Planning Commission meeting – August 13, 2007 at 7:00 p.m. In other business, Mentor RV was at the July 16, 2007 Planning Commission Meeting and developments are going as planned. Also, thank you to all residents and businesses in the Village for their patience during Old Fashioned Days.
Mr. Bartlett: The Economic Development Committee met on July 24, 2007. Good plans and contacts are being made on behalf of economic development. Also, thank you to all for their part in the recent Old Fashion Day celebrations. It was a good year for the events. · The next Village Community Meeting is scheduled for August 12, 2007 at the Madison Board of Education Offices. · Will be on vacation the week of August 13th and not in attendance at Budget Committee Meeting.
Mr. Lee: · Budget Committee Meeting – August 13, 2007 at 4:00 p.m. · Fire District Meeting – August 15, 2007
Mr. Lee corrected his report of July 23rd regarding the Homestead Exemption currently being offered by the State of Ohio through the County Auditor’s Office. The State does make up the difference in revenues to the local communities and schools. In other business, Mr. Lee thanked all the Volunteers who gave of themselves for Madison Old Fashion Days. A special thank you went to Administrator Matt Zapp, for his sermon at the August 4, 2007 Community Service. The message of “The Attitude of Gratitude” was most fitting.
Engineer’s Report
Eric Haibach updated council that the Senior Center Parking Lot Expansion scheduled for August 2007. A pre-construction meeting is scheduled for this week.
Safety Report
Chief Forsythe reported Old Fashion Days went well. The department had 121 man hours for Old Fashion Day coverage.
Fiscal Officer Report
Fiscal Officer Brcak updated that work was being done with CCA on the pending municipal tax issues. Due to her contact being on vacation and out of the office for training workshops, she was just able to obtained documents. Documents will be reviewed and reports to follow back to Council.
· Budget Committee Meeting – August 13, 2007 at 4:00 p.m. for work on departmental expenses.
Administrator’s Report
With Old Fashion Days going on, the office was closed at 4:30 on Friday, August 3rd. The staff was thanked for volunteering their time toward this event. Mike Gehring, Gehring Insurance, wanted to thank Councilman Britton for his attention and work in getting all the insurance certificates from the vendors and participates for this event. There is never a worry to his diligence in making sure we are covered.
Mayor’s Report
Mayor Evangelista thanked the community and Madison Old Fashion Days for the event in the Village.
Up coming events: · August 7, 2007 – Cruise In in the Park. · August 9, 2008 – Mayor’s Court · August 11, 2007 – Market in the Park · August 13, 2007 – Budget Committee @ 4:00 p.m. - Planning Commission @ 7:00 p.m. · August 15, 2007 – Fire District Meeting · August 20, 2007 – Council Meeting
Motion by Mr. Bartlett, seconded by Mr. Vest that Council enter into Executive Session at 9:12 p.m. for matters of personnel and litigation. Roll call on the motion, 4 yeas. Motion carried.
Reconvened to Public Session at 10:00 p.m.
Motion by Mr. Vest, seconded by Mr. Hamecheck to adjourn the meeting at 10:00 p.m. Roll call on the motion, 4 yeas, Motion carried.
__ Brenda M. Brcak, Fiscal Officer Michael Evangelista, Mayor DATE |