RECORD OF PROCEEDINGS
Minutes of Madison Village Meeting held December 16, 2002
Mayor Evangelista called the meeting to order at 7:07 pm and invited all in attendance to join in the Pledge of Allegiance.
Council Members Mr. Britton, Mr. Burgard, Mr. Buck, Mr. Loparo, Mr. Smith and Mr. Toward were present. Also in attendance were Clerk-Treasurer Reed, Solicitor Murray, Chief Matty, and Engineer Foley.
After the correction to the spelling of a word, noted by Mr. Buck, Mr. Toward motioned to approve the minutes, as amended, of the December 2, 2002 meeting. Mr. Buck seconded. All present were in favor, except Mr. Britton and Mr. Burgard who abstained.
Clerk-Treasurer Reed presented Pay Order #2034 totaling $120,830.39. Mr. Britton questioned warrant #14979 to CIR. Administrator Sample explained that earlier this month, there was a leak at the base of the water tower that needed excavated and repaired. Mr. Smith motioned for approval of Pay Order #2034. Mr. Burgard seconded. All present were in favor. Clerk-Treasurer Reed also explained that this is the final Pay Order for the year, however there are a few items that will need to be paid before the end of the year. Those items will be ready for the next Council Meeting as Pay Order #2035 and will include another payroll for this month.
Mr. Ralph Korb of 724 Coralberry Lane, referring to Ordinance #47-2002, the Sweetbriar Subdivision, has questions about the trees and the number that will be taken out, about the retention lake, and if it will hold another 30 some houses. He also wanted to see a map of where the street is going to be. He questioned the height and length of the retention wall. He also has a concern of the 50 or so additional cars coming into the development stating that if there is an accident on the bridge, no one will be going anywhere to get out of the development. Administrator Sample explained that if the re-zoning were approved, they would have to comply with the requirements, such as minimum setbacks in the front, sides and rear. Rear setbacks are typically a 40-foot minimum. The distance between structures generally is 30 feet, but because these are condos, it will be 20 feet on each side. Administrator Sample is not familiar with the retaining wall issue. Mayor Evangelista assured Mr. Korb that the public’s input is part of the scrutinizing process for each phase of approval of the development.
Wanda Deft of 720 Coralberry Lane questioned if a traffic study had been done. Mayor Evangelista stated that a very in-depth traffic study has been conducted. The results of the traffic study show that the impact of this development would be very minimal. He invited her to read the traffic study. She also has a few other concerns and wanted to be directed to the proper people on her concerns. One concern of hers is the water retention pond size and it holding the increased volume. Administrator Sample advised her that this will be reviewed by the Village Engineer to be sure it can handle the increased volume. If not, there may be other requirements imposed upon the developer. The association dues are another issue she has. Administrator Sample informed her that is an issue for the developer and her current association. Some of the other concerns she had were referred to the developer, Kirk Betteley.
Mr. Chuck Paine of 104 W. Main questioned the style of the remodeling of the Greenways Building. He thinks it is too modern. Administrator Sample stated that since there presently is no architectural review board, it is up to the individual property owner. Mr. Paine also wanted to wish everyone a Happy New Year.
Mr. Paul Goda of 431 W. Main questioned the recycling program and if there are any finalized plans. After a brief discussion, Administrator Sample stated that the Village would pay the first half of the year, until the contract with the garbage program is up, and then the Village will re-bid for the garbage and recycling, together.
Mr. Chuck Doan of 190 Manchester Court questioned the outcome of the re-zoning of Huntington Woods. Mayor Evangelista advised him that no final decision has been made. Administrator Sample stated that this evening, Council will set up a Public Hearing and the adjoining property owners will be notified.
Lake County Engineer Jim Gills made a second presentation regarding the Storm Water Management Program. Mr. Bruce Landing is also present to show a slide presentation to Council.
The purpose of tonight’s presentation is for the Village to decide if it is going to participate in the Storm Water Management Program and if so, at what level it will participate.
Mr. Landing presented the 6 minimum control measures. The first two involve the public in education outreach and public involvement and participation. The third one has to do with detection of illicit discharge and detection of failing septic systems, oil from runoff of parking lots, pesticides from farm areas, and fertilizers from lawn areas. The fourth measure deals with construction site storm runoff control. The fifth is post construction site runoff and control. The sixth measure has to do with pollution prevention and good house keeping or maintenance of storm sewers.
Madison Village’s drainage area goes from South to North. There are 6 retention basins in the Village.
Mr. Landing explained some of the goals proposed by the Storm Water Management Program. 1.) To comply with the EPA phase 2 program. 2.) Manage regional drainage systems. 3.) Prevent the frequent structure roadway flooding. 4.) Protect and enhance water quality. 5.) Provide local assistance and establish consistent countywide policies.
The involvement of the communities would establish a higher level of service than they have now. In order to establish an affordable level of service for different communities, there is a need to balance what the regional needs are in the county and the local needs are for the different communities.
There are four levels of service in the program. Level 1 includes countywide storm water management plan administration, regulation and enforcement. It also would include public education and involvement control measure and the illicit discharge surveillance and enforcement. It would also help with budget and financing. The cost for Level 1 would be estimated at $1 million to $1.5 million countywide.
Level 2 would include everything in Level 1 and management of the regional drainage systems, mapping, planning, capital improvements and regulation enforcement. Services to local communities such as employee training and development of construction site reviews and inspections would also be included. The estimated cost of Level 2 is between $4 million and $4.5 million countywide. This meets the storm water permit requirements.
Level 3 is everything in Level 1 and 2 and also includes regional and local drainage system management. A fund is developed for local drainage system management. The estimated annual cost countywide is between $5.5 million and $6.5 million.
Level 4 provides complete local drainage systems services. The cost is estimated between $18 million and $22 million.
To fund the program, House Bill 549 allows counties to place a new storm water district over existing utility districts or to create a new district.
All charges will be based on the amount of impervious area on each parcel of land. Vacant parcels are exempt. An ERU (equivalent residential unit) is a base rate on a sampling throughout the county of existing homes with driveways and roof areas.
The cost per unit for level 1 would be $.50 to $.75 per ERU. Level 2 would be $2.00 to $2.30 per ERU. Level 3 would be $2.80 to $3.30 per ERU.
Communities have been asked to review the storm water management binders sent out some time ago. The option is available to each community but all must participate in some sort of storm water management program. March 10, 2003 is the EPA deadline. Each community must submit a letter of intent by that date.
A question and answer session was held with Engineer Gills.
Mr. Jack Lading had a question about the pollution in the streams. He feels the EPA is regulating this now.
Mayor Evangelista requested Council adjourn to Executive Session at this time to discuss inside millage and pay raises. Mr. Smith motioned to adjourn to Executive Session. Mr. Britton seconded. All present were in favor.
Roll call was taken upon return from Executive Session and all Council Members were present.
ORDINANCE #43-2002 was read by Administrator Sample for the third time. AN ORDINANCE ESTABLISHING THE HOURS OF WORK AND RATE OF PAY FOR VARIOUS MUNICIPAL EMPLOYEES OF THE VILLAGE OF MADISON.
Mr. Britton motioned to fill the rate in as 3%. Mr. Britton motioned for passage of Ordinance #43-2002. Mr. Burgard seconded. All present were in favor.
ORDINANCE #44-2002 was read by Administrator Sample for the third time. AN ORDINANCE ESTABLISHING THE HOURS OF WORK AND RATE OF PAY FOR ALL MEMBERS OF THE SAFETY FORCES OF THE VILLAGE OF MADISON. Mr. Britton motioned for a 3% raise. Mr. Britton motioned for passage of Ordinance #44-2002. Mr. Buck seconded. All present were in favor.
Administrator Sample thanked Council for the raise on behalf of the Chief, the employees of Madison Village and himself. Mayor Evangelista replied that Council felt the 3% reflected the good job done over the past year.
ORDINANCE #46-2002 was read by Administrator Sample for the second time. AN ORDINANCE PROVIDING FOR ADDITIONAL APPROPRIATIONS AND ADJUSTMENTS TO VARIOUS LINE TIMES FOR THE CURRENT EXPENSES AND FOR OTHER EXPENDITURES OF THE VILLAGE OF MADISON, OHIO, FOR THE PERIOD BEGINNING JANUARY 1, 2002, TO AND INCLUDING DECEMBER 31, 2002, AND DECLARING AN EMERGENCY. Mr. Smith motioned to suspend the three reading rule. Mr. Toward seconded. All present were in favor. Mr. Smith motioned for passage of Ordinance #46-2002. Mr. Buck seconded. All present were in favor.
ORDINANCE #47-2002 was read by Administrator Sample for the second time. AN ORDINANCE AMENDING ORDINANCE NO. 33-1996, AS AMENDED, AND THE DISTRICT MAP AND DISTRICT MAP DESIGNATIONS WHICH FORM A PART OF THE ZONING CODE OF THE VILLAGE OF MADISON BY CHANGING THE LAND USE OF AND REZONING CERTAIN PARCELS OF REAL PROPERTY LOCATED IN THE SWEET BRIAR SUBDIVISION IN MADISON VILLAGE, FROM “M-1” LIMITED INDUSTRY TO “R-3” MULTIPLE FAMILY RESIDENCE DISTRICT.
ORDINANCE #48-2002 was read by Administrator Sample for the first time. AN ORDINANCE EMPLOYING MICHAEL D. MURRAY AS SOLICITOR OF THE VILLAGE OF MADISON FOR THE PERIOD OF JANUARY 1, 2003 TO DECEMBER 31, 2003, ESTABLISHING COMPENSATION FOR SAME AND DECLARING AN EMERGENCY. Mr. Britton motioned for suspension of the three reading rule. Mr. Burgard seconded. All present were in favor. Mr. Britton motioned for passage of Ordinance #48-2002. Mr. Burgard seconded. All present were in favor.
ORDINANCE #49-2002 was read by Administrator Sample for the first time. AN ORDINANCE PROVIDING FOR TEMPORARY APPROPRIATIONS FOR CURRENT AND FOR OTHER EXPENDITURES FOR THE VILLAGE OF MADISON, OHIO FOR THE PERIOD BEGINNING JANUARY 1, 2003 TO AND INCLUDING MARCH 31, 2003 AND DECLARING AN EMERGENCY. Mr. Smith motioned for suspension of the three reading rule. Mr. Buck seconded. All present were in favor. Mr. Smith motioned for passage of Ordinance #49-2002. Mr. Burgard seconded. All present were in favor.
RESOLUTION #35-2002 was read by Administrator Sample for the first time. A RESOLUTION ENCOURAGING THE GROVEPORT, MADISON SCHOOL DISTRICT, FRANKLIN COUNTY, OHIO TO RETURN AN IMPROPERLY ALLOCATED $49,721. TO THE RIGHTFUL BENEFICIARIES, THE STUDENTS OF MADISON SCHOOL DISTRICT IN LAKE COUNTY, OHIO. Mr. Buck motioned for passage of Resolution #35-2002. Mr. Smith seconded. All present were in favor. Mr. Toward had a few questions. He would like to know if Madison Township is also doing this. Mr. Buck replied that the Township would like to see a copy of the Village’s Resolution, not to word it the same, but to be in sync with what the Village is doing. Mr. Toward wanted to know if Stan Hefner is aware that the Village is doing this. Mr. Buck informed him that indeed, Stan Hefner is aware of this. Mr. Toward feels this may be more effective if it is presented in person, possibly at a Groveport School Board Meeting or their local Council Meeting. Mayor Evangelista agreed that maybe something could be worked out.
SNOW PLOWING ORDINANCE DISCUSSION. Administrator Sample explained that in the past there have been discussions due to the problem of snow plowers leaving ridges of snow across the streets that people have to run over, snow pushed on sidewalks etc. Solicitor Murray and Administrator Sample put together an Ordinance that will be left up to the discretion of Council as to any changes. Mr. Britton has suggestions such as drivers license checks to be sure the driver of the snowplow is properly licensed, an amber light on top of the truck, commercial plates on the truck, and proof of business insurance or a liability rider for the snow plow. A sticker could be displayed in the truck of those applying for a snowplow permit. Mayor Evangelista would like any more suggestions given to Administrator Sample by January 6, 2003.
Mr. Toward reported on the water tower. The person that painted it the first time, Bob Pinkney, contacted Mr. Toward at home. He explained that his son does sign painting and is interested in repainting the Villages’ and they will be out in the next week or two to take a look at it and give a cost estimate.
Mr. Smith reported that there is a Fire District Meeting on December 18, 2002 in Madison Township at 7:30 pm.
Mr. Loparo wished everyone a Merry Christmas and Happy New Year. He has had many out of town people visit Madison and has had a lot of positive feedback on the Village.
Mr. Buck reported that he attended on December 9, 2002 a Planning Commission Meeting. There was a Public Hearing prior to the regular meeting regarding the rezoning of 12 acres at the end of Huntington Woods near Sidley’s commercial development. C & G Developers is requesting a change from R-2 single family to R-3 multi family. At the Planning Commission meeting, they heard and unanimously approved the request to rezone the 12 acres in Huntington Woods Subdivision from R-2 single family to R-3 multi family. This issue has been forwarded to Village Council for consideration and final approval. The next Planning Commission Meeting will be held January 13, 2003 at 7 pm. Mr. Buck also wished a Merry Christmas to the community.
Mr. Burgard wished everyone a Merry Christmas and Happy New Year.
None
Chief Matty reported that the “Christmas with Madison Village Police Department” went from 21 children reported at the last Council Meeting to 33 children. Gift distribution will be Sunday December 22, 2002.
On December 6, 2002 a Safe Driver Award was awarded to a Dominoes Pizza driver. Christopher Whipple of Madison Village was observed using his turn signals and driving at the speed limit while delivering pizza.
Chief Matty wanted clarification on the Snow Plowing Ordinance. He wanted to know if it would apply to someone plowing friends and relatives drives. Solicitor Murray stated that if it is your own driveway it shouldn’t be a problem. However, everyone else would need a sticker.
Administrator Sample questioned the intent of Council regarding the recycling program. It was decided that the Village would participate in the recycling program at the expense of the Village’s General Fund for at least the first half of the year, until the garbage program is up for re-bid. Mr. Britton motioned for the Village to handle the cost of the recycling program. Mr. Buck seconded. All present were in favor.
Administrator Sample stated that a Public Hearing must be set regarding the rezoning of Huntington Woods. Mr. Smith motioned for the Public Hearing to be set on February 3, 2003 at 6:45 pm. Mr. Loparo seconded. All present were in favor.
A copy of the zoning report was distributed to Council. Twenty-three new homes were constructed this year in the Village.
Administrator Sample met with Lake County representatives regarding the water rates. A five-year water rate increase plan was submitted to Madison Village. It is hoped that the Village could absorb some of that cost without raising water rates.
Mayor Evangelista stated that a letter was distributed for signatures of Council members, for new businesses coming to town to let them know they can call for assistance if needed.
Mayor Evangelista commented that the zoning report is representing a healthy Madison Village Community that is growing.
On December 11, 2002 Mayor Evangelista and Chief Matty met with the Police Department to discuss an array of topics. There were some concerns, and research will be done to answer those concerns.
Mayor Evangelista thanked Mr. Britton for Madison Old Fashioned Days Christmas. It was a success.
Some upcoming dates follow: December 19, 2002 is Mayor’s Court at 6 pm. January 6, 2003 will be the first Regular Council Meeting of 2003. Mr. Britton motioned for the Reorganization Meeting to be set for 6:30 pm, prior to the regular meeting. Mr. Smith seconded. All present were in favor. January 13, 2003 will be the next Planning Commission Meeting.
Mayor Evangelista wished every one a happy and healthy Holiday Season.
Mr. Britton motioned for adjournment at 9:40 pm. Mr. Buck seconded. All present were in favor.
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