RECORD OF PROCEEDINGS

Minutes of MADISON VILLAGE Meeting Held December 20, 1999

REGULAR MEETING

Mayor Reed called the meeting to order at 7:05PM.  Councilmen Mr. Burgard, Mr. Evangelista,

 Mr. Kopczak, Mrs. Kopczak, and Mr. Smith were in attendance.  Mr. Britton was absent.  Also present were Engineer Foley, Solicitor Collins, Administrator Sample, and Police Chief Matty. 

Mayor Reed then asked Council and citizens to join him in the Pledge of Allegiance.

Mr. Evangelista voted to approve meeting minutes from regular meeting December 6, 1999.  Mrs. Kopczak seconded.  All present were in favor. 

Clerk-Treasurer Butler read the list of expenditures on Pay Order No. 1970 totaling $167,484.20. 

Mr. Evangelista expressed that he wanted to add $500.00 expense for Madison Rec. District's annual appropriation to the pay order, since it was a 1999 appropriation. The new pay order amount totaled $167,984.20.  Mr. Smith motioned for approval.  Mr. Evangelista seconded.  All present were in favor.

Mr. Kopczak voted in favor of Pay Order 1970 with the exception of the additional $500.00 for the Madison Rec. District, and stated that since the Rec. District has been without the Village's money thus far, he did not feel that it was important to be added to Pay Order No. 1970.

VISITORS

Don Haywood asked Council if he could present Mayor Reed with a scrapbook of the Mayor's service to the community beginning in 1993.  Mr. Haywood gave the gift to the Mayor on behalf of he and his wife.  Mayor Reed thanked Mr. Haywood.

OLD BUSINESS

ORDINANCE NO. 54-1999 was read by Solicitor Collins for the second time.  AN ORDINANCE AMENDING ORDINANCE NO. 33-1996, AS AMENDED, SECTIONS 3.1, 4.3(B), 5.3, 9.12(B) AND 10.3, SO AS TO CREATE AND PROVIDE FOR AN INTERSTATE BUSINESS-INDUSTRIAL DISTRICT ("B-5").  The Planning Commission recommended that public service be a conditional use.

Mr. Burgard motioned for suspension of the three reading rule.  Mr. Evangelista seconded.  Mr. Burgard, Mr. Evangelista, and Mr. Smith were in favor.  Mr. Kopczak and Mrs. Kopczak were opposed.  Motion for suspension was denied.

ORDINANCE NO. 55-1999 was read by Solicitor Collins for the second time.  AN ORDINANCE AMENDING ORDINANCE NO. 33-1996, AS AMENDED, THE ZONING CODE OF THE VILLAGE OF MADISON AND THE ZONING DISTRICT MAP INCORPORATED THEREIN, SO AS TO ESTABLISH OR CHANGE THE ZONING CLASSIFICATIONS OF CERTAIN PARCELS OF PROPERTY AND TO AMEND THE DISTRICT BOUNDARIES IN ACCORDANCE THEREWITH.

NEW BUSINESS

ORDINANCE NO. 57- 1999 was read by Solicitor Collins for the first time.  AN ORDINANCE PROVIDING FOR ADDITIONAL APPROPRIATIONS FOR THE CURRENT EXPENSES AND FOR OTHER EXPENDITURES OF THE VILLAGE OF MADISON, OHIO, FOR THE PERIOD BEGINNING JANUARY 1, 1999 TO AND INCLUDING DECEMBER 31, 1999, AND DECLARING AN EMERGENCY.  Mr. Burgard motioned to suspend the three reading rule.  Mr. Smith seconded.  Mr. Burgard, Mr. Evangelista, Mr. Kopczak, and Mr. Smith were in favor.  Mrs. Kopczak was opposed.  Suspension of Ordinance No. 57-1999 did not pass.  Mrs. Kopczak expressed that she did not understand why the Village was off with its expenditures, and asked  if the added money will come from the General Fund.  Administrator Sample answered that the money comes from transfers, or balances from the other funds.  Mr. Kopczak asked if the Village was going to spend more money than anticipated.  Administrator Sample confirmed.  Mr. Kopczak inquired about the overage in the COPS Fast Grant Fund.  Chief Matty replied that the MVPD was granted an 18-month extension, and was unaware if the General Fund was to cover the officer's salary after it ended.  The carryover was $125-$130,000.   Administrator Sample added that the overage in the General Fund was due to (1) money paid to the Senior Center Park project of $28,000, with an anticipated refund of 75%, and (2) payroll for the Road Dept. was 100%, instead of 50% billed to General and 50% to M&R, how it should have been allocated.  Mayor Reed added that 25% of the Senior Center Park project's cost will be split 50/50, and the balance 75% will paid by the Ohio Dept. of Natural Resources.  Mr. Kopczak stated that he had a problem with the  Stratton Place Fund, why it needed an additional $3,000, and how in the future can the Village stay under budget.  Mayor Reed replied that the budget did not reflect the ADA compliant ramp.  Mr. Burgard added that there was a water problem, too.  Mrs. Kopczak asked if the Garbage Fund took care of itself.  Administrator Sample said that it did however 13 payments had been made in 1999. Last December, one less garbage payment was made.   Mayor Reed said that due to questions within the Sewer and Operating Funds, a special meeting must be held in 1999.  Solicitor Collins voiced that he strongly recommended that Council pass Ordinance No. 57-1999 this year.

ORDINANCE NO. 58-1999 was read by Solicitor Collins for the first time.  AN ORDINANCE PROVIDING FOR TEMPORARY APPROPPRIATIONS FOR THE CURRENT EXPENSES AND FOR OTHER EXPENDITURES OF THE VILLAGE OF MADISON, OHIO, FOR THE PERIOD BEGINNING ON JANUARY 1, 2000 TO AND INCLUDING MARCH 31, 2000, AND DECLARING AN EMERGENCY.  Mr. Evangelista motioned to suspend the three reading rule.  Mr. Burgard seconded.  All present were in favor.  Mr. Evangelista moved for passage.  Mr. Smith seconded.  All present were in favor. 

RESOLUTION NO. 47-1999 was read by Solicitor Collins.  A RESOLUTION HONORING TYLER JAMES PELICH OF BOY SCOUT TROOP 157 UPON EARNING AND RECEIVING THE DISTINGUISHED EAGLE SCOUT AWARD.  Mr. Evangelista moved for passage.  Mr. Smith seconded.  All present were in favor.

RESOLUTION NO. 48-1999 was read by Solicitor Collins.  A RESOLUTION DECLARING THE NECESSITY FOR THE CONSTRUCTION OF A SANITARY SEWER LINE EXTENSION, AND ALL NECESSARY APPURTENANCES THERETO, ON RIVER STREET IN MADISON VILLAGE.  Mr. Evangelista motioned to suspend the three reading rule.  Mr. smith seconded.  All present were in favor.  Mr. Evangelista moved for passage.  Mr. Smith seconded.  All present were in favor.

COUNCIL REPORTS

Mr. Burgard stated the Planning Commission met December 13 and discussed (1) changes in the ordinance and recommendations for the new B-5 zoning, (2) Patty and Mark Pauley's carpet cleaning sign passed, and (3) the continued discussion of Nancy Davis, 425 North Lake St., zoning change from R-1 to R-3.

Mrs. Kopczak commented on a few suggestions for the upcoming budget, which included (1) consideration for a personal income tax reduction from 1% to .9%, (2) the need for consistent and equitable employee salaries after seeing that a newer employee of 3-4 months earns more than an a seasoned employee, (3) televising Council meetings via Cable, and (4) scheduling more Madison Village full time police officers.

Mayor Reed added that Chief Matty has provided MVPD's expenses/budget for 2000, and asked

Mrs. Kopczak to submit her recommendations in writing to Council.

Mr. Evangelista requested $2,500.00 be included in the budget for the Rec. District's field maintenance contract, and its meeting will be held January 4.

ENGINEER'S REPORT

Engineer Foley reported that the only active project is the West Main Street Waterline. The sidewalks are being replaced.

SAFETY REPORT

Chief Matty copied Council and the Mayor on a letter he received from Signal Equipment stating that their business hours for service will be limited as of January 1, 2000.  This could become a liability issue in the Village with malfunctioning traffic lights.  Chief Matty reported that December's Safe Driver Award was given to Ellen Guthrie.  She was sighted driving in Village Meadows using her seatbelt, stopping at all stop signs, and observing other safety measures.  He stated that he submitted a 2000 budget.  Finally, Chief Matty stated that Lake County Emergency Management would be at the EOC through New Year's Eve and Day to check various areas of public safety.  In addition, the MVPD will have two patrolmen (four carryovers) along with himself who will be at the Police Dept. from 11PM-1AM handling any calls or patrol if needed.  Full-time officers will be on alert.

ADMINISTRATOR'S REPORT

Administrator Sample said that Madison Village's website is up and running.  Currently, the calendar is being worked on, agendas and meeting minutes are to be included.  The year-to-date zoning permits total 99 compared to 85 in the past year.  A couple of new homes are being constructed in Huntington Woods with an estimated value between $240,000-245,000.  Administrator Sample requested that a date be set for a public hearing regarding Nancy Davis February 21 at 6:30PM.  Mr. Evangelista motioned to set the date.

Mrs. Kopczak seconded.  All present were in favor.  He is currently putting numbers together for the 2000 budget.  Although the Village is expected to receive approximately $58,000 less by not renewing the two levies, income tax is up.  After the passage of Resolution No. 48-1999, tentative assessments will be sent out.  Administrator Sample is looking at a possible 20-year loan for the project.

MAYOR'S REPORT

Mayor Reed announced the consideration for retention of Bill Hufgard for an added twenty hours of accounting services per the request of Clerk-Treasurer Butler.  Solicitor Collins recited the ordinance to read as follows Ordinance No. 59-1999 extending the professional services of Bill Hufgard from December 31, 1999 and ending January 31, 2000.  Mr. Evangelist motioned to suspend the three reading rule.  Mr. Burgard seconded.  Mr. Burgard, Mr. Evangelista, Mrs. Kopczak, and Mr. Smith were in favor.  Mr. Kopczak was opposed. Suspension was denied.

Mayor Reed expressed that he would like to set December 27 for a special meeting to pass Ordinance

No. 57 before year-end.  Mr. Evangelista moved for passage.  Mrs. Kopczak seconded.  All present were in favor.

Mayor Reed told Council that Director Burgard proposed that she not be on the Village group health coverage.  The cost for Director Burgard not to be on the plan would be $60.00 vs. an estimated $500-$600.00 per month for a full-time employee.  Solicitor Collins stated that the personnel policy ordinance must be amended.  Because Mr. Burgard cannot vote and there are not enough Council present to pass, he will prepare an ordinance for Council meeting January 3, 2000.  Administrator Sample added that in lieu of hospitalization, the personnel policy states that she receive two weeks vacation.  One week could be cashed in towards the $600.00

Mayor Reed brought up additional revenue received thanks to Chief Matty.  Chief Matty explained that almost $1,000 was billed to a trucking company for an accident that they caused in summer.  The MVPD was called in to assist with directing traffic at Vrooman road in Leroy Township. The company issued the check to the Madison Village Police Dept.

Administrator Sample stated that Laketran sent in a contribution of a little over $3,000.00 to the Village for the resurfacing of the Muni Parking lot.

Mr. Burgard moved for adjournment.  Mrs. Kopczak seconded.  All present were in favor.