Record of Proceedings

Mayor Evangelista called the meeting to order at 7:00 p.m. and invited all in attendance to join in the Pledge of Allegiance to the Great Flag of our country. Mayor Evangelista requested that everyone observe a moment of silence. Council Members Mr. Bartlett, Mr. Hamercheck, Mr. Lee, Mr. Loparo and Mr. Vest were in attendance. Also in attendance Mayor Mike Evangelista, Solicitor Mike Murray, Administrator Matt Zapp, Temporary Fiscal Officer Tony Long and Eric Haibach. Police Chief Mark Forsythe was excused. Mr. Britton did not arrive until 7:18 p.m.

Mayor Evangelista announced there are is one set of minutes to be approved.

Special meeting November 9^th, 2007 Move to passage by Mr. Vest, seconded by Mr. Bartlett, third by Mr. Hamercheck. Roll call on motion, 5 yeas.

Mayor Mike Evangelista presented Pay Ordinance No. 2149 totaling $25,604.39 for payroll and $46,837.82 for current and upcoming expenses. Mr. Long said there was nothing out of the ordinary and asked if there were questions. Motion by Mr. Loparo, seconded by Mr. Vest to approve Pay Ordinance No. 2149. Roll call on the motion, 5 yeas. Motion carried.

Comments on Legislation

No Comments.

Old Business

ORDINANCE 47-2007 was read by Solicitor Murray. AN ORDINANCE ESTABLISHING THE PUBLIC RECORDS POLICY AND DESIGNATING A RECORDS CUSTODIAN FOR THE VILLAGE OF MADISON AND DECLARING AN EMERGENCY. (Third reading)

Motion for passage by Mr. Lee, seconded by Mr. Bartlett. Roll call on motion, 5 yeas. Motion carried.

ORDINANCE 48-2007 was read by Solicitor Murray. AN ORDINANCE CERTIFYING DELINQUENT SANITARY SEWER CHARGES, WATER RENTS, AND REFUSE AND GARBAGE COLLECTION FEES TO THE LAKE COUNTY AUDITOR FOR COLLECTION AS OTHER MUNICIPAL TAXES ARE COLLECTED, AND DECLARING AN EMERGENCY. (Third reading)

Motion for passage by Mr. Loparo, seconded by Mr. Lee. Roll call on motion, 5 yeas. Motion carried.

ORDINANCE 49-2007 was read by Solicitor Murray. AN ORDINANCE IMPLEMENTING SECTIONS 3735.65 THROUGH 3735.70 OF THE OHIO REVISED CODE, ESTABLISHING AND DESCRIBING THE BOUNDARIES OF COMMUNITY REINVESTMENT AREA #3 IN THE VILLAGE OF MADISON, AND ESTABLISHING A TAX INCENTIVE REVIEW COUNCIL AND DECLARING AN EMERGENCY. (Third reading)

Motion for passage by Mr. Bartlett, seconded by Mr. Lee. Roll call on motion, 5 yeas. Motion carried.

ORDINANCE 53-2007 was read by Solicitor Murray. AN ORDINANCE AMENDING SECTION 5 (D) OF ORDINANCE 37-1985 OF THE POLICE PERSONNEL HANDBOOK TO INCREASE THE UNIFORM ALLOWANCE FOR FULL-TIME AND PART-TIME POLICE OFFICERS AND DECLARING AN EMERGENCY. (Third reading)

Motion for passage by Mr. Lee, seconded by Mr. Loparo. Roll call on motion, 5 yeas. Motion carried.

ORDINANCE 57-2007 was read by Solicitor Murray. AN ORDINANCE CONFIRMING THE APPOINTMENT OF JASON CHAPMAN AS A FULL TIME SEASONAL ROAD CREW WORKER FOR MADISON VILLAGE, ESTABLISHING PAY AND DECLARING AN EMERGENCY.(Second Reading)

Move for suspension by Mr. Hamercheck, seconded by Mr. Vest. Roll call on suspension, 5 yeas. Motion for passage by Mr. Lee, seconded by Mr. Bartlett. Roll call on motion, 5 yeas. Motion carried.

ORDINANCE 61-2007 was read by Solicitor Murray. AN ORDINANCE INCREASING THE RATE OF PAY FOR VARIOUS MUNICIPAL EMPLOYEES OF THE VILLAGE OF MADISON AND DECLARING AN EMERGENCY. (Second Reading)

Move to suspend by Mr. Bartlett, seconded by Mr. Loparo. Roll call on suspension, 5 yeas. Discussion was held. Let the record reflect Mr. Britton has arrived at 7:18 p.m. Motion for passage by Mr. Bartlett, seconded by Mr. Lee. Roll call on motion, 6 yeas. Motion carried

New Business

ORDINANCE 64-2007 was read by Solicitor Murray. AN ORDINANCE MAKING APPROPRIATIONS FOR THE CURRENT EXPENSES AND FOR OTHER EXPENDITURES OF THE VILLAGE OF MADISON, STATE OF OHIO, FOR THE PERIOD BEGINNING JANUARY 1, 2008 TO AND INCLUDING DECEMBER 31, 2008. (First Reading)

No motion, go to second reading.

Hearing of the Public

Jeanne Scott, 790 W. Main Street, Jeanne’s Gift Baskets, 42 W. Main Street, Stacey “Tribune” did a very good article for The Project Hope, 15 entities participated. We will be doing it next year. Also spoke about the flyer for the list of groups who are doing the Toys for Tots. December 15 the Girl Scouts and Boy Scouts are taking over that project if anyone would like to help out.

Larry Larson, 239 W. Main Street, In the past we have had a lot more information regarding how the money is spent , how we are going into the end of the year. Tony Long said that he is working on getting all past due bills paid and to his knowledge we have them all paid to date. Discussion was held on how the Village is doing financially. Mr. Larson would like a copy of the last budget revision 7a.

Council Reports

Mr. Britton: No report.

Mr. Hamercheck: No report.

Mr. Vest: Planning Commission meeting, December 10 @ 7:30 pm at the Village Hall also we had a Comprehensive Planning meeting with the County on Wednesday, November 28, 2007.

Mr. Loparo: No report.

Mr. Bartlett: Fire Board meets when in December? December 5, 19^th. The 5^th will be here at Village Hall and the 19^th at Township Hall.

Mr. Lee: The budget that we have tentatively agreed upon our expenditures are about $40,000.00 less than our revenues. We will be having a stronger carryover which should be about 25% of our total revenues for the year.

Engineer’s Report

Eric Haibach said that the Hyder Road Culvert Replacement is off to a quiet start. In two weeks he will know more about when the culvert boxes will be delivered.

Safety Report

Officer in Charge Shannon said the deadline for Toys for Tots will be December 9^th. You need to call Lakeland or sign up online. December 14^th She will be attending a free training for House Bill 281 at Lakeland. December 15, Christmas in the Park and December 16, Distribution for Toys for Tots, 2-6.

Fiscal Officer Report

Tony Long: His philosophy is first to have all bills paid to date. We are far better off today than we were a year ago. He will watch our finances as if they were his own.

Administrator’s Report

Administrator Matt Zapp: Mr. Zapp would like to thank Maggie Lohr for her help with the senior center. He has worked on a December calendar. We will be taking applications for the Senior Center director until December 7, 2007. The senior board meets on December 12, 2007 to look at the resumes. Timeframe for a new Director to be in place would be January 2008. In the interim we will be operating on Monday-Friday 8:4:30 pm. at the Senior Center. Would like to thank the Road Crew for the Christmas Decorations being put up. And to thank Mrs. Behm for the Christmas Tree she donated at the Depot. Christmas in the Village Park will be held December 15, 2007 from 5-7 p.m. with the Merchants, Girl Scouts and Boy Scouts. Next Merchants meeting is December 12. 2007 at 8:00 a.m. at the Candlelite Manor, 25 West Main Street, Donations at the door. On a side note he is doing our employee Christmas lunch. Also to thank the employees for all their sacrifices.

Mr. Loparo wanted to state that the Senior Board Meeting is not open to public on December 12, 2007.

Mr. Long wanted to inform the council that the Senior Center monies from the commissioners the only entity that was not cut in money was Madison Village which will stay at $30,000.00.

Mayor’s Report

The Mayor reported there is a list of all the events happening in the Village are listed on the agenda. Mr. Lee wanted to add that they were extending the applications for the open council seat until December 7^th and hope to have interviews on December 13, 2007

Motion by Mr. Lee, seconded by Mr. Vest to enter into executive session at 7:43 p.m. to discuss personnel issues relating to the police department and the road department. Roll call on motion, 6 yeas. Motion carried. No business after executive session.

Council reconvened to Public Session at 8:55 p.m.

Motion by Mr. Vest, seconded by Mr. Britton that the meeting be adjourned at 8:57 p.m. Roll call on motion, 6 yeas. Motion carried. Meeting adjourned.

Tony Long, Fiscal Officer Michael J. Evangelista, Mayor DATE

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