Record of Proceedings

Mayor Lee called the meeting to order at 7:30 p.m. and invited all in attendance to join in the Pledge of Allegiance to the Flag. Mayor Lee requested that everyone observe a moment of silence. Council Members Mr. Britton, Mr. Bartlett, Mr. Hamercheck, Mr. Takacs and Mr. Vest and Mr. Verdi were in attendance. Also in attendance Mayor Robert Lee, Solicitor James Hackenberg, Administrator Matt Zapp, Fiscal Officer Tony Long, OIC Dawn Shannon.

Mayor Lee announced there is one set of minutes to be approved.

Council meeting minutes of February 4, 2008 Motion for approval by Mr. Vest, seconded by Mr. Bartlett. Mr. Takacs states on page 1, Ned Foley was not present at the meeting. All in favor of accepting minutes as amended say I all 6, any opposed none. Minutes passed.

Mayor Lee presented Pay Ordinance No. 2154 totaling $25,128.20 for payroll and $128,038.12 for current and upcoming expenses. Move for passage by Mr. Britton, seconded by Mr. Hamercheck to approve Pay Ordinance No. 2154. Discussion was held regarding CT bills and real estate property taxes. Roll call on the motion, 6 yeas. Motion carried.

Old Business

ORDINANCE 7-2008 was read by Mr. Hackenberg, AN ORDINANCE CERTIFYING DELINQUENT SANITARY SEWER CHARGES, WATER RENTS, AND REFUSE AND GARBAGE COLLECTIONS FEES TO THE LAKE COUNTY AUDITOR FOR COLLECTION AS OTHER MUNICIPAL TAXES ARE COLLECTED, AND DECLARING AN EMERGENCY.(Second Reading)

No comment.

New Business

ORDINANCE 8-2008 was read by Mr. Hackenberg, AN ORDINANCE AUTHORIZING AND DIRECTING THE VILLAGE ADMINISTRATOR OF SERVICES AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH GEHRING’S AGENCY, INC.,ON BEHALF OF WESTFIELD COMPANIES, FOR MOTOR VEHICLE INSURANCE FOR MADISON VILLAGE, AND DECLARING AN EMERGENCY. (First Reading)

No comment.

ORDINANCE 9-2008 was read by Mr. Hackenberg, AN ORDINANCE PROVIDING FOR ADDITIONAL APPROPRIATIONS AND ADJUSTMENTS TO VARIOUS LINE ITEMS FOR THE CURRENT EXPENSES AND FOR OTHER EXPENDITURES OF THE VILLAGE OF MADISON, OHIO, FOR THE PERIOD BEGINNING JANUARY 1, 2008 TO AND INCLUDING DECEMBER 31, 2008 AND DECLARING AN EMERGENCY.(First reading)

Fiscal Officer Tony Long explained the funds. Motion to suspend by Mr. Britton, seconded by Mr. Bartlett. Roll call on motion to suspend, 6 yeas. Motion for approval by Mr. Britton, seconded by Mr. Vest. Discussion was held regarding FEMA line items. Roll call on motion, 6 yeas. Motion carried.

ORDINANCE 10-2008 was read by Mr. Hackenberg, AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO ENTER INTO A CONTRACT WITH CLASSIC EAST, INC., dba CLASSIC CHEVROLET, PONTIAC, BUICK, GMC FOR THE PURCHASE OF A NEW TRUCK WITH DUMP BODY AND DECLARING AN EMERGENCY. (First Reading)

Motion to suspend by Mr. Hamercheck, seconded by Mr. Britton. Roll call on motion to suspend, 6 yeas. Motion for approval by Mr. Britton, seconded by Mr. Hamercheck. Mr. Hackenberg read to the audience the ordinance. Mr. Zapp reads letter from Classic regarding the ordinance.

Gordon Musclow, 178 Willowbend Drive, Asked did we get someone to do the signs for free? Mr. Zapp said yes.

Mark Bayshore, 205 Manchester Court, Asked about the warranty. Mr. Zapp explained the warranty.

Ralph Meivogel, 115 Lavender Lane, Asked if it came equipped with snow plow. Mr. Zapp said the village will have to purchase the plow and spreader.

Roll call on motion, 6 yeas. Motion carried.

Public Comment:

Mark Bayshore, 205 Manchester Court, Asked if Comfort Inn Suites will be able to use the tax abatement. Mr. Zapp replied since the permits were pulled prior to the abatement they would not be able to utilize it, further review through legal would have to be done.

Council Reports

Mr. Verdi: On February 7, he attended the summit meeting with the Board of Education, on February 8, he attended with Kevin Lester the senior center and they requested he initiate the AARP driver safety program. On February 9, he attended the community meeting at the library, and both the village town hall meetings and gave some topics discussed. The Rec Board meeting is at the township on February 28, 2008 @ 8:00 p.m.

Mr. Bartlett: On February 7, he attended the summit meeting at the Board of Education, very informative. He attended the Community meeting at the library, February 9, and the town hall meeting on February 14. February 19, the Madison Fire Board will receive the state audit review will be just for the board. Council workshop on the 19th, regarding the water department. February 20 he is meeting with Mr. Quirk, regarding part time labor management. At 7:30 will be the fire board meeting. On February 23, 2008 he will be at the blood drive. Our meeting with the county will be on Monday, February 25, 2008. He wants to recognize village police department and road crew for their efforts.

Mr. Takacs: On February 13 he attended the Merchants meeting. One of the issues is the recycling bins behind the fire station. Mr. Takacs rode with the road department for six hours. Thank you Mike and Scott. He will be attending the labor management meeting on the 20^th. He will be attending the blood drive on the 23^rd.

Mr. Vest: Planning Commission meeting on March 10, 2008. He wanted to thank the road department, police department and OIC Shannon for their help during the flooding.

Mr. Hamercheck: He wanted to thank service department, police department and administration for efforts during the rainfall. One serious problem is the reverse 911 a lot of residents did not get the call. American Red Cross blood drive, Saturday, February 23, 2008.

Mr. Britton: Commended everyone for their work. Fire board meeting on Wednesday, February 20, 2008 @ 7:30 p.m. Chamber awards for 08 will be on March 13, 2008 if you need to get a ticket. Mr. Evangelista would like the use of the village to have the American Legion Parade on May 26, 2008. Motion to allow American Legion to use the village by Mr. Bartlett, seconded by Mr. Vest. Roll call on motion, 6 yeas. Motion passed. Mr. Britton said OFD Raffle is down to 30 tickets left.

Engineer’s Report

Mr. Zapp spoke about the Hyder Drive project and if anyone has any problems to contact the Village Hall during business hours.

Safety Report

OIC Shannon: She attended the Community meeting and they were very receptive. The second Tuesday of every month at the Senior Center they have a program through the police department. We are going to have different police officers whom are on day shift to do the program so that they can meet the seniors. She has three candidates for part-time, two have been here before and one is new to the village.

Fiscal Officer Report

We are moving forward with new streamline procedures and monitoring expenses. Implemented new procedures for collections. Mr. Zapp and I met with the county last Wednesday regarding real estate taxes, lot splits.

Administrator’s Report

Ordinance 8-2008 is an ordinance for fleet insurance and we have seen a reduction of $1,021.00 from last year due to everyone. Board of Education is having a program on Internet Safety, February 21, 2008.

Mayor’s Report

Mayor Lee has had two town hall meetings, a number of topics and issues were discussed. Next council workshop is on February 25, 2008 with the county regarding the water department. If you did not receive a 911 call on February 6, 2008 if you would please give village hall a call with your name, address and number so we can try to work out the problem. The next town hall meeting is Saturday, March 22, 2008 at 10:00 a.m.

Motion by Mr. Hamercheck, seconded by Mr. Vest, to enter into Executive Session at 8:38 p.m., to discuss an existing lawsuit. Mayor Lee announced there will be no business after the executive session. Roll call 6 yeas. Motion Carried.

Motion by Mr. Takacs, seconded by Mr. Britton that council reconvened to the regular meeting. Roll call, 6 yeas. Motion Carried.

Convened into Public Session at 9:42 p.m.

Motion by Mr. Takacs, seconded by Mr. Hamercheck that the meeting be adjourned at 9:44 p.m., roll call 6 yeas. Motion Carried. Meeting Adjourned.

Robert F. Lee, Mayor Tony Long, Fiscal Officer DATE

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