RECORD OF PROCEEDINGS

Minutes of MADISON VILLAGE Meeting Held February 28, 2000

 

 

REGULAR MEETING

 

Mayor Reed called the meeting to order at 7:03PM.  Councilmen Mr. Britton, Mr. Burgard,

Mr. Evangelista, Mrs. Kopczak, and Mr. Smith were in attendance.  Also present were Solicitor Collins, Administrator Sample, and Police Chief Matty. Mr. Loparo and Engineer Foley were absent.

 

Mayor Reed then asked Council and citizens to join him in the Pledge of Allegiance.

 

Mr. Burgard voted to approve meeting minutes from regular meeting February 7, 2000.  Mr. Smith seconded.  All present were in favor, with the exception of Mr. Britton who abstained.

 

Clerk-Treasurer Butler read the list of expenditures on Pay Order No. 1974 totaling $111,455.96. 

Mr. Evangelista motioned to approve the pay order.  Mr. Britton seconded.  All present were in favor.

Mrs. Kopczak had questions regarding two bills.  She asked if the amount for CIR, Inc. included extra work at the Senior Center Park.  Administrator Sample stated that it did not include the extra charges.  Mrs. Kopczak questioned why Accurate Legal Services were still being used for the Planning Commission's minutes since the product is transcription of every word.  She added the members of the Planning Commission could easily listen to the tape of the meeting vs. reading the transcription, thus saving money.  Administrator Sample replied that the Planning Commission wanted something verbatim.  Mayor Reed said that he would pass on Mrs. Kopczak's question and suggestion to the members.

 

VISITORS

 

Don Heywood asked Council if he could read an article from the News-Herald dated 02/07/00 regarding railroad overpasses.  The article stated that Governor Taft is seeking funding for a statewide project for increasing railroad overpasses.  Mr. Haywood requested the Council's support for potential financial assistance from the Governor Taft's project, and said he wants more safety with the railroad system.

Mayor Reed thanked Mr. Heywood for his concerns, and reading the informative article.  Mayor Reed added that he had spoken with Congressman Steven LaTourette about this issue as well.  The Mayor questioned where a good place would be to erect an overpass since it could ruin business on North Lake Street.  Other options are Bates Road or Dayton Road.  Mr. Haywood added that he plans to write the Governor.

 

Norma Merrill expressed that she enjoys Madison Village's Website, is anxious to see it fully completed, and invited residents to check out the Website.

 

Mayor Reed read a letter from the Merrill's thanking the Village for the removal of trees on Main Street.

 

OLD BUSINESS

 

AMENDED ORDINANCE NO. 10-2000 was read by Solicitor Collins for the third time.  AN ORDINANCE AMENDING ORDINANCE NO. 48-1991, AS AMENDED, SECTIONS 351.0391(a), SO AS TO MODIFY THE REGULATIONS REGARDING THE STANDING OR PARKING OF VEHICLES ON CERTAIN STREETS IN MADISON VILLAGE, AND DECLARING AN EMERGENCY.   Mr. Evangelista motioned for the amendment.  Mr. Burgard seconded.  All present were in favor. Mrs. Kopczak pointed out that one of the numbers 14 or 41 should be omitted.  Mrs. Kopczak motioned for passage and to include Water Tower Drive as #41 in the ordinance.  Mr. Evangelista seconded.  All present were in favor.

 

ORDINANCE NO. 11-2000 was read by Solicitor Collins for the second time.  AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF MADISON, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2000.  Senior Center Director Rae Jean Burgard submitted the Senior Center budget which will be included in the next draft of the Village's budget.

 

NEW BUSINESS

 

ORDINANCE NO. 12-2000 was read by Solicitor Collins for the first time.  AN ORDINANCE AUTHORIZING AND DIRECTING THE VILLAGE ADMINISTRATOR AND CLERK-TREASURER TO ENTER INTO A CONTRACT WITH GEHRING'S AGENCY, INC., ON BEHALF OF PERSONAL SERVICE INSURANCE COMPANY, FOR MOTOR VEHICLE INSURANCE FOR MADISON VILLAGE, AND DECLARING AN EMERGENCY.  Mr.Burgard motioned to suspend the three reading rule.  Mr. Smith seconded.  All present were in favor. 

Mr. Smith moved for passage.  Mr. Britton seconded.  All present were in favor.  The amount of the premium is $10,310.86.


 

ORDINANCE NO. 13-2000 was read by Solicitor Collins for the first time.  AN ORDINANCE AUTHORIZING AND DIRECTING THE VILLAGE ADMINISTRATOR AND CLERK-TREASURER TO ENTER INTO A CONTRACT WITH GEHRING'S AGENCY, INC., ON BEHALF OF GENERAL STAR NATIONAL INDEMNITY COMPANY, FOR LAW ENFORCEMENT LIABILITY INSURANCE FOR MADISON VILLAGE, AND DECLARING AN EMERGENCY.  Mr. Smith motioned to suspend the three reading rule.  Mr. Burgard seconded.  All present were in favor.  Mr. Smith moved for passage.  Mr. Evangelista seconded.  All present were in favor. 

The amount of the premium is $5,811.  Mr. Evangelista asked what was last year's premium.  Chief Matty replied it was the same amount as this year's.

 

ORDINANCE NO. 14-2000 was read by Solicitor Collins for the first time.  AN ORDINANCE APPROVING THE FINAL DEDICATION PLAT FOR WATER TOWER DRIVE IN MADISON VILLAGE.  Mr. Evangelista motioned to suspend the three reading rule.  Mr. Smith seconded. All present were in favor with the exception of Mrs. Kopczak who was opposed.  Mr. Zelko and Mr. Kapel were present.  Mr. Zelko stated that they plan to start in April.  Mrs. Kopczak questioned if there was going to be a temporary cul-de-sac.  Mr. Zelko replied that there will be one constructed of stone.  Administrator Sample stated  future plans are to extend to Steve Wydinsky's property.  Administrator Sample added that it must meet subdivision regulations: wings of a cul-de-sac made of stone for two years, after that, asphalt wings if there are no plans to extend.

 

ORDINANCE NO. 15-2000 was  read by Solicitor Collins for the first time.  AN ORDINANCE DETERMINING TO PROCEED WITH A PUBLIC IMPROVEMENT BY THE CONSTRUCTION OF A SANITARY SEWER LINE EXTENSION, AND ALL NECESSARY APPURTENANCES THERETO, ON RIVER STREET IN MADISON VILLAGE, AND DECLARING AN EMERGENCY.  Mr. Evangelista motioned to suspend the three reading rule.  Mr. Britton seconded.  All present were in favor.  Mr. Evangelista moved for passage.  Mr. Smith seconded.  All present were in favor.

Mr. Evangelista asked Administrator Sample if the Village is on a time frame with the project.  Administrator Sample replied yes since assessments have been mailed and the developers wish to begin with the south side.

 

RESOLUTION NO. 05-2000 was read by Solicitor Collins.  A RESOLUTION CONFIRMING THE APPOINTMENT OF STEVE TOWARD TO THE MADISON VILLAGE BOARD OF ZONING APPEALS TO FILL A VACANCY EFFECTIVE MARCH 15, 2000, AND TO COMPLETE THE UNEXPIRED TERM ENDING DECEMBER 31, 2002, AND DECLARING AN EMERGENCY.  Mr. Smith moved for passage.  Mr. Evangelista seconded.  All present were in favor. Mayor Reed swore in Mr. Toward, a Square's Acres resident of nine years, to his newly appointed position.  Mr. Doug Alvord's resignation is effective March 15, 2000.

 

RESOLUTION NO. 06-2000 was read by Solicitor Collins.  A RESOLUTION IN HONOR AND RECOGNITION OF THE PERRY ECONOMIC DEVELOPMENT COUNCIL FOR BEING NAMED AS THE RECIPIENT OF THE 2000 COMMUNITY SERVICE AWARD BY THE MADISON-PERRY AREA CHAMBER OF COMMERCE.   Mr. Evangelista moved for passage. 

Mr. Britton seconded.  All present were in favor.

 

RESOLUTION NO. 07-2000 was read by Solicitor Collins.  A RESOLUTION IN HONOR AND RECOGNITION OF MICHAEL LOPARO UPON THE OCCASION OF HER BUSINESS, HIS MAJESTY'S TEA ROOM, BEING NAMED AS THE RECIPIENT OF THE 2000 BUSINESS OF THE YEAR AWARD BY THE MADISON-PERRY AREA CHAMBER OF COMMERCE.

Mr. Evangelista moved for passage.  Mr. Burgard seconded.  All present were in favor.

 

ORDINANCE NO. 16-2000 was read by Solicitor Collins for the first time.  AN ORDINANCE AMENDING ORDINANCE NO. 48-1994, SO AS TO INCREASE WATER SERVICE TAP-IN FEES AND TO ESTABLISH A WATERWORKS SYSTEM CAPITAL IMPROVEMENT FEE.

The capital improvement fee will be an additional $5.00 per water bill issued six times a year.

 

COUNCIL REPORTS

 

Mr. Burgard stated the Planning Commission listened to a request from Demilta's and Nichol's for a conditional use permit for a used car business at 3096 North Hubbard Road.  They will come to the next meeting with their plans.  Mr. Burgard asked to set a date for a public hearing regarding changing the current code with respect to Article 10 for fences.  Administrator Sample replied a public hearing can be set for April 17, at 6:45 PM.  Mr. Burgard moved for passage.  Mr. Evangelista seconded.  All present were in favor. 

 

Mr. Evangelista motioned to reserve the Park for Memorial Day festivities May 29, 2000 on behalf of the American Legion Post 112.  Mr. Britton seconded.  All present were in favor.  Mr. Evangelista reported the Rec. District's field maintenance contract is open for bids.

 

Mr. Smith commented that the tree removal on Main Street went quickly and smoothly.  He added that the area looks good.  Administrator Sample added that he spoke with four property owners between Park Street and the traffic signal for ideas in this area.  Suggestions included were removing the existing sidewalk and replacing it with a wider one, regrading the hill, and erecting lamp posts.

 

Mr. Britton requested that one of Tom Rabe's employees inspect a few of the trees in the park since some appear hollow and unsafe.

 

ENGINEER'S REPORT

 

In the absence of Engineer Foley, Eric Haibach of CT Consultant's reported current activities.  CIR, Inc. will complete drive aprons and lawn restoration on West Main Street.  S & S Construction is beginning installation of the boring under the railroad tracks and the Union Street bridge for the Eagle Street Sanitary Sewer Replacement, and will continue south on Eagle Street.  Water Tower Drive submittals have been approved.  Work can begin in couple of weeks.

 

SAFETY REPORT

 

Chief Matty requested that he and Officer Verdi attend a Quick Action Development Seminar in Columbus.  This will include an overnight stay.  Mr. Britton motioned for approval.  Mr. Evangelista seconded.  Chief Matty reported that February's Safe Driver Award was given to Joshua Haldi of Madison by Officer Verdi.

Chief Matty issued a Policies and Procedures/Rules and Regulations manual to all officers, and gave copies to the Mayor and Council.  He reprinted the ordinance book and issued the books as Village property to each officer as well.  Chief Matty stated that the officers are responsible for maintaining and up-dating their ordinance books.

 

ADMINISTRATOR'S REPORT

 

Administrator Sample requested that Council approve a Public Hearing March 20 at 6:55 PM for

Mark Mackovjak on West Main, behind Carl Nicely's property, to change his 4 acre parcel from agricultural services to an agricultural district for the purpose of applying for agricultural benefits from the state.  Mr. Evangelista motioned for approval.  Mr. Britton seconded.  All present were in favor.  Administrator Sample stated that possibly by Monday that Norfolk and Southern will approve the sale of the building and land to the Village.  Sample added that he copied everyone regarding a letter from Lora, Inc., owner Bonnie Victor, requesting consideration to annex her property, 3057 Burns Road, to the Village.  Lora, Inc. is contemplating condominium development on the land.  The annexation would provide access to water and sewer.  Administrator Sample added that the public restrooms at Village Hall have been refurbished, and new shelves have been added downstairs.  Road crews have been picking up trash.

 

MAYOR'S REPORT

 

Mayor Reed asked Council for their consideration when naming two new streets in Madison Village.  He proposed naming the Northeast side of the interstate exchange LaTourette Boulevard after Congressman Steven LaTourette, and the street currently known as Water Tower Drive to be named Gardner Parkway after State Senator Robert Gardner.  Because the two men are such prominent members of the community, Mayor Reed believes that the two newest roads should be named after them.

 

Mayor Reed announced that this year's YMCA Dream Home is a home in the Village's newest subdivision, Huntington Woods.  R. L. Moore Builders are building the house valued at $300,000.00.

 

Mayor Reed read the resignation letter from Clerk-Treasurer Butler.  Ms. Butler stated that at the present time, she did not have the time to devote to the position.  Mayor Reed added that if any Village resident is interested in the position, please submit a request to him in writing.

 

The Mayor announced a request from Peg Burnheimer for donations from businesses and residents for Concerts in the Park.  The concerts will be held Thursdays, May 18 through September 1 from 6-10 PM.  The only exception is September 1which is on a Friday.  The Vandell's are to perform.  Mayor Reed has the list of entertainers who will perform during the 2000 season.  Mayor Reed asked for Council's approval for the entertainment, dates, and times for Concerts in the Park.  Mrs. Kopczak motioned for approval. 

Mr. Evangelista seconded.  All present were in favor.

 

Mr. Britton stated that he, Mike Evangelista, and Sue Britton are turning over the joint checkbook of Madison Old Fashion Days and Concerts in the Park to Concerts in the Park.  He asked how this should be done.  Solicitor Collins recommended that Mr. Britton make a copy of a signed receipt of the dollar amount being turned over. The money is from last year, and is the starting balance for this year.

 

The Senior Board will meet this week, and will review Gallagher's drawing with CT Consultants and the Township.

 

Mayor Reed asked Chief Matty for an up-date of the hiring of part-time officers.  Chief Matty responded that he will be placing a legal notice in local newspapers.  However, he can move forward with one candidate.

 

Mrs. Kopczak moved for adjournment at 8:20 PM.  Mrs. Burgard seconded.  All present were in favor.