RECORD OF PROCEEDINGS

Minutes of MADISON VILLAGE Meeting Held February 7, 2000

Regular Meeting February 7, 2000

Mayor Reed called the meeting to order at 7:06 PM.  Councilmen Mr. Burgard, Mr. Evangelista,

Mrs. Kopczak, Mr. Loparo, and Mr. Smith were in attendance. Mr. Britton was absent.  Also in attendance were Engineer Foley, Solicitor Collins, Administrator Sample, and Police Chief Matty.

Mayor Reed then asked Council and citizens to join him in the Pledge of Allegiance.

Mr. Burgard motioned to approve January 24, 2000 meeting minutes.  Mr. Evangelista seconded.  All present were in favor, except Mrs. Kopczak who abstained.  Clerk-Treasurer Butler read the summary of expenditures listed on Pay Order No. 1973 totaling  $111,018.51.  Mr. Evangelista made motion to approve Pay Order No. 1973.  Mr. Burgard seconded.  All present were in favor. 

VISITORS

Mr. Haywood requested cooperation from the Safety Department for the Family Bicycle Event at Madison Village Old fashion Days.  Mrs. Haywood stated that a friend of hers in Geneva commented that it was evident that the Village takes pride in the community.

Grace Muller, Safford Street, expressed that she is against the parking ban on Safford Street and her reasons.  Mrs. Muller asked what prompted the proposed ordinance eliminating parking on Safford, Eagle, and Union Streets.  Mayor Reed responded for safety purposes and uniformity with the narrower streets in the Village.  He thanked for attending the meeting and sharing her concerns.  Administrator Sample briefly read through residents' responses to the parking ban for the respective streets.  He stated that Safford St. residents unanimously wants parking.   Administrator Sample added that the ordinance can be amended to eliminate parking on Eagle and Union, and maintain parking on Safford.  John Spears, Safford St., agreed with Grace Muller that no traffic exists on Safford. 

John Merrill, West Main Street, said he was curious about the tree removal.  He stated that his property incurred minor damage (broken lamp post) with the project thus far.  Mayor Reed asked Administrator Sample the status of the project.  Administrator Sample replied that he spoke to Roy's Tree Service who stated he is going to purchase a bucket truck in March.  Sample said he received a quote from Rabe's Tree Service and is awaiting a quote from Berbakos Tree Service.  Mayor Reed asked Council for their input.  Mr. Evangelista suggested giving a deadline.  He asked if the tree was pruned or partly down regarding costs incurred.  Administrator Sample replied that the Village will have to pay for pruning.  Mayor Reed stated that he was interested in moving forward, and asked a time frame for the removal.  Administrator Sample said the other services were slow and could remove the tree right away.  He added that he will obtain another quote for the four trees.  If the quote is under $5,000.00, he will move forward with the removal.

OLD BUSINESS

ORDINANCE NO. 08-2000 was read by Solicitor Collins for the third time.  AN ORDINANCE ESTABLISHING A RELATED FACILITY CHARGE FOR CERTAIN SPECIFIED SANITARY SEWER CONNECTIONS FOR THE EAGLE STREET SANITARY SEWER PROJECT.  Mr. Burgard moved for passage.  Mr. Evangelista seconded.  All present were in favor.

ORDINANCE NO. 10-2000 was read by Solicitor Collins for the second time.  AN ORDINANCE AMENDING ORDINANCE NO. 48-1991, SECTION 351.0319(a), AS AMENDED, SO AS TO MODIFY THE REGULATIONS REGARDING THE STANDING OR PARKING OF VEHICLES ON CERTAIN STREETS IN MADISON VILLAGE, AND DECLARING AN EMERGENCY.

Mr. Burgard stated that Union and Eagle Streets be amended.  Mr. Loparo motioned to amend by prohibiting east side parking on Safford, and no parking on Eagle and Union Streets.  Mr. Burgard seconded.  All present were in favor.  Mrs. Kopczak suggested to wait for one more reading of the ordinance since one resident on Eagle was opposed.  Mayor Reed asked Chief Matty to share with Council and the community about parking on Hyder Drive and Parkway Estates.  Chief Matty explained that although there is no street parking at both locations, some residents will inform the Madison Village Police Department of parties.  The MVPD will tell residents to have their guests park on a non-hydrant side, not obstructing mailboxes, and on one side only.  The ordinance will be read again at the next meeting and a decision will be made.

PENN OHIO PROPERTIES DISCUSSION CONTINUED FROM JANUARY 24.

Administrator Sample stated that the feedback from many business owners including Studio 45 Salon, is concern with the cut-through traffic.  Mayor Reed left a voice mail with Engineer Foley regarding

Penn Ohio's proposal, and asked him to share his opinions.  Engineer Foley reported that the only negative aspect was the ingress and regress (tight radius).  But, if it could be softened, it will be okay. 

Mr. Evangelista posed the question if the Village plans to widen the west end alley truck access for business.  Engineer Foley replied that it depends on what the future holds for the lot.  It is fine if kept for parking, but not for a future building.  Solicitor Collins will write up the agreement for Penn Ohio conditioned not to be assigned without owner's consent for future owners.  Mrs. Kopczak moved for approval.  Mr. Evangelista seconded.  All present were in favor.

NEW BUSINESS

ORDINANCE NO. 11-2000 was read by Solicitor Collins for the first time.  AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF MADISON, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2000.   Mayor Reed announced that he and Administrator Sample will be at Village Hall between 8-10AM this Saturday for the public to ask questions about and discuss or review the 2000 budget.  Administrator Sample cited numbers for anticipated revenues in 2000.  He asked for Council's thoughts on choosing one of two projects in the Water Capital Fund:  $85,000 for Main Street's traffic signal or $80,000 for paving.  Sample added that there is an increase in the proposed budget of $150,000 for the Safety Fund. Engineer Foley stated that the traffic light project will be a two-phase approach because the road needs widening.  The total estimated cost will $200,00-$250,000.00.  He added that there may be potential dollar participation from the County Engineer.  After Council discussion, $135,000.00 was eliminated from the proposed budget.  Items removed were digital radios for the Safety Department, the Main Street traffic signal, and traffic signal design.

ORDINANCE NO. 51-1999 was read by Solicitor Collins for the first time.  A RESOLUTION ACCEPTING A GIFT OF FIVE HUNDRED DOLLARS ($500.00), AND EXPRESSING THANKS AND GRATITUDE TO THE HUBBELL FOUNDATION OF HUBBELL INDUSTRIAL CONTROLS, INC.  Mr. Smith moved for passage.  Mr. Burgard seconded.  All present were in favor.

The Hubbell Foundation has donated at least $400.00 to Madison Village for the past 20 years.

COUNCIL REPORTS

Mr. Loparo encouraged Council to vote against the proposed a rent subsidized housing development

next to the Senior Center.  He stated that it should be a project for anyone,anywhere and not for corporate welfare.  Mr. Loparo sent a letter to State Representative Ron Young requesting funding for the MVPD's technology since Madison is one of the fastest growing communities in Ohio.

Mrs. Kopczak asked if a Council meeting will be held on President's Day, Monday February 21. 

Ron Smith stated that there is a public hearing for Nancy Davis February 21.  All present were in favor of moving the next Council meeting to February 28. Mr. Burgard motioned to move the public to March 20.

Mr. Smith seconded.  All present were in favor.

For the month of July, there will be one meeting on July 17.  Mrs. Kopczak motioned for approval.

Mr. Evangelista seconded.  The first Council meeting for September will be Tuesday, September 5. 

Mrs. Kopczak motioned for approval.  Mr. Evangelista seconded.  All present were in favor.

Mr. Evangelista stated at the Madison Recreation District meeting he was chosen as chairman, Bill Brotzman as vice-chairman, Pat Corbissero as Treasurer, and Kelly Giegerich as Secretary.  The Rec District is compiling a Resource Book and welcomes any group or organization to fill out a survey form for information for the book's publication.

Mr. Smith reported that he was chosen as vice-chairman for the Madison Fire District.

ENGINEER'S REPORT

Engineer Foley stated that work began on the Eagle Street sewer project and will continue through May or June.  He had a conversation with the developer about the Water Tower Dr. development.  The record plat

for the first phase will be submitted by mid June.  Sidley's plans are in review.

SAFETY REPORT

Chief Matty said that end-of-month reports were given to Council.  The preliminary information checks for  part-time officers within the Lake-Geauga-Ashtabula area are being considered. 

Mr. Loparo asked Chief Matty to clarify the procedures for the crosswalks at Perfection Corporation and on Main Street.  Chief Matty replied that someone must be in transit crossing the street for on-coming traffic to stop.

ADMINISTRATOR'S REPORT

Administrator Sample stated that 100 zoning permits were issued in 1999.  The EPA sent free software to electronically send EPA reports. 

MAYOR'S REPORT

Mayor Reed recognized Mrs. Michael Loparo’s MPACC business of the year award for outstanding community service for Her Majesty’s Tea Room.  A resolution will be on the agenda for next Council meeting honoring Mrs. Loparo and her business. 

Mayor Reed recapped the Senior Board meeting.  Engineer Foley gave a letter to the Mayor stating that alternate one and two shrubs and exercise station cost will be $14,166.00.  The basic contract is complete with the additional cost of the shrubs and exercise station.

Rae Jean Burgard, Senior Center Director, requested to approve the cost of the Senior Levy Coalition for Lake County.  If approved, the Senior Center will receive $15,000.00 and can help offset any cost incurred.

Bill Gallagher will be giving Rae Jean Burgard a drawing and costs for Phase II of the Senior Center.  Ideas included are aesthetics and cost efficiency for the west extension of the building.  A request to the Senior Levy Coalition will be made to provide the loan, then to be repaid by Madison Village and Madison Township.

Mr. Evangelista motioned for adjournment at 8:50 PM.  Mrs. Kopczak seconded.  All present were in favor.