COUNCIL MINUTES
VILLAGE OF MADISON
Regular Meeting
January 19, 2004
Mayor Evangelista called the meeting to order at 7:05 p.m. and invited all in attendance to join in the Pledge of Allegiance to the American Flag.
Council members Mr. Britton, Mr. Buck, Mr. Burgard, Mr. Loparo, Mr. Toward and Mr. Vest were present. Also in attendance, Mayor Evangelista, Administrator Sample, Fiscal Officer Pinkert, Police Chief Matty and Engineer Foley.
Motion by Loparo, seconded by Vest, to approve the minutes of the regular meeting on January 5, 2004, with a revision to correct the time Council returned from recess to 7:33 p.m. Roll call on the motion, 6 yeas.
Fiscal Officer Pinkert presented Pay Ordinance #2060 totaling $82,307.75. Mr. Loparo questioned the refund and forfeit of deposits, the payment to Hertz and asked if the Laketran payment is for the Senior Center. Fiscal Officer Pinkert said that the refund and forfeit of deposits are two separate actions and Administrator Sample added that the forfeit will be used to pay the outstanding bill. Administrator Sample also said the Laketran payment is for the Senior Center and that the Hertz payment was for work on the water tower. Motion by Britton, seconded by Burgard, for approval of Pay Ordinance #2060. Roll call on the motion, 6 yeas.
Jack Lading, 603 W. Main Street, commended the Village Street Department for their hard work during the recent snowfall. Mr. Lading also requested everyone keep their sidewalks clear around fire hydrants saying that there have been more than the usual amount of house fires recently.
Paul Goda, 431 W. Main Street, inquired about the drinking water notice on the Village of Madison web-site. Administrator Sample explained that the Village missed a lead and copper analysis deadline, the EPA notified the Village and now the testing is complete.
Mr. Buck suggested the Village have a full appraisal on the property based on the results of the analysis done by Remax and said that it would cost between $700 and $2500 dollars. There was discussion about the property value, appraisal costs and changing the zoning. Mr. Britton and Mr. Vest had concerns about more R-3 zoning in the Village.
Administrator Sample explained that the property has underground structures and that would be expensive to build on it.
He added that the property is useless to the Village and that it can be re-bid with a minimum bid. Motion by Toward, seconded by Loparo, to remove from the table Ordinance No. 55-2003 for Council’s consideration. Roll call, 6 yeas. Motion passed. Motion by Loparo, seconded by Burgard, to approve Ordinance No 55-2003. Roll call, 5yeas and 1 nay (Vest). Ordinance No 55-2003 duly passed.
Motion by Britton, seconded by Toward, to reject all bids for the property known as Permanent Parcel No. 2A-8-29. Roll call, 6 yeas. Motion passed. Motion by Loparo, seconded by Britton, to put out for a new bid the property known as Permanent Parcel No. 2A-8-29 with a minimum bid of $25,000 dollars with the buyer assuming responsibility for all costs, a land survey and any EPA requirements. Roll call, 5 yeas and 1 nay (Vest). Motion passed.
ORDINANCE NO. 3-2004 was read by Administrator Sample, second reading. AN ORDINANCE AMENDING ORDINANCE 50-2003 SO AS TO MODIFY THE MAYOR’S COURT CLERK HOURS AND DECLARING AN EMERGENCY.
Motion by Britton, seconded by Burgard, to suspend the three reading rule. Roll call on the motion, 6 yeas. Motion by Britton, seconded by Burgard, to approve Ordinance No.3-2004. Roll call on the motion, 6 yeas. Ordinance No. 2-2004 duly passed.
ORDINANCE NO. 4-2004 was read by Administrator Sample, first reading. AN ORDINANCE AUTHORIZING AND DIRECTING THE VILLAGE ADMINISTRATOR AND THE FISCAL OFFICER TO EXECUTE AN AGREEMENT WITH THE MADISON TOWNSHIP TRUSTEES FOR CONSTRUCTION OF THE RIVER STREET BOOSTER PROJECT AND DECLARING AN EMERGENCY.
Administrator Sample explained that the Village can utilize federal dollars from the Army Corps of Engineers awarded to Madison Township with this agreement. Council expressed concerns about new water lines. Administrator Sample said that the agreement is to construct a booster station.
Motion by Buck, seconded by Britton, to suspend the three reading rule. Roll call on the motion, 6 yeas. Motion by Burgard, seconded by Buck, to approve Ordinance No.3-2004. Roll call on the motion, 6 yeas. Ordinance no. 4-2004 duly passed.
There was a discussion about the requested annexation. Village Solicitor Mike Murray requested that a representative meet with the property owners to get the process moving forward.
Mayor Evangelista informed everyone that the Village has $170,000 available for capital improvements to the Senior Center and that the CDBG money is almost equal to that. The Senior Citizen’s Center is forming a small committee to plan improvements.
Motion by Loparo, seconded by Buck, authorizing the Fiscal Officer and Village Administrator to accept CDBG money. Roll call, 6 yeas. Motion passed.
Mr. Britton reported that there has been some improvement in the garbage pick-up. He also said that there is a Fire Board meeting at 7:30 p.m. on January 21, 2004, and that the road crew is doing a good job with snow removal and keeping the roads in good shape.
Mr. Toward gave an update on the water tower refinishing project saying it will costs about $30,000 and that it will have to be drained to refinish it and asked if that will be problem. Administrator Sample said no, that the Dayton Rd plant can handle it for a week to 10 days. Mr. Toward also informed everyone that the Village of Madison is participating in the “A Child Is Missing” program and explained that it is a quick action response system to report missing children.
Mr. Vest gave compliments to Administrator Sample and the Street Department crew for snow removal.
Mr. Buck gave an update on the Planning Commission meeting saying that they reviewed a preliminary plan from the YMCA and that when it is approved it will be forwarded to Council. He also said that the next meeting is February 9, 2004, at 7:00 p.m. and commended the road crew.
Engineer Foley said that except for some small repairs on Parkway. The Sewer project is almost complete.
Chief Matty reported that he is still waiting on the year-end reports from data processing.
Administrator Sample reported that he is working on the budget, the revenues are complete and the expenditures should be complete by the end of the week.
Administrator Sample requested authorization to get quotes for clearing some of the cemetery land and to bid on the booster project. He also requested Council’s approval to purchase the new police cruiser.
Administrator Sample reported that he has quotes for the reconciliation of the Village accounts to prepare for next audit and that Council will have an ordinance at the next meeting.
Motion by Loparo, seconded by Vest, to allow the Historical Society to use the Village cemetery and park for their annual buried treasure hunt on September 18, 2004. Roll call, 6 yeas. Motion passed.
Motion by Britton, seconded by Toward, to authorize the Village Administrator to bid on the booster station. Roll call, 6 yeas. Motion passed.
Motion by Britton, seconded by Burgard, to purchase a new police cruiser through the Ohio State Purchasing Program. Roll call, 6 yeas. Motion passed.
Mayor Evangelista gave and update on the Design & Review Board and the Community Development Block Grant awards.
He also said that some members of the Police Department will be attending LEADS certification training.
Mayor Evangelista stated that there is still an opening on the Board of Zoning Appeals to be filled the second meeting in February.
Mayor Evangelista reported the following schedule of meetings:
Mayor’s Court January 22, 2004
LEADS Class January 22, 2004
Village Council February 2, 2004
Planning Commission February 9, 2004
Mayor Evangelista called for a 15-minute recess at 7:23 p.m. and announced that, Council will go into an executive session at 7:38 p.m. to discuss legal and personnel issues.
Mayor Evangelista reconvened the meeting at 9:20 p.m. and requested roll call.
Council members Mr. Britton, Mr. Buck, Mr. Burgard, Mr. Loparo, Mr. Toward and Mr. Vest were present. Also in attendance, Mayor Evangelista, Administrator Sample, Fiscal Officer Pinkert, and Police Chief Matty.
ORDINANCE NO. 6-2004 was read by Administrator Sample, first reading. AN ORDINANCE ETABLISHING THE RATE OF PAY OF THE POLICE CELERK AND DECLARING AN EMERGENCY.
Motion by Britton, seconded by Loparo, to suspend the three reading rule. Roll call on the motion, 6 yeas. Motion by, Britton, seconded by Loparo to approve Ordinance No 6-2004. Roll call, 6 yeas. Ordinance No. 6-2004 duly passed.
Motion by Loparo, seconded by Britton to adjourn. Roll call, 6 yeas. Meeting Adjourned at 9:24 pm.
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