Record of Proceedings

Mayor Lee called the meeting to order at 7:30 p.m. and invited all in attendance to join in the Pledge of Allegiance to the Flag. Mayor Lee requested that everyone observe a moment of silence. Council Members Mr. Britton, Mr. Bartlett, Mr. Hamercheck, Mr. Takacs and Mr. Vest and Mr. Verdi were in attendance. Also in attendance Mayor Robert Lee, Solicitor James Hackenberg, Administrator Matt Zapp, Fiscal Officer Tony Long, OIC Dawn Shannon and Ned Foley.

Mayor Lee announced there are two sets of minutes to be approved.

Council special meeting January 6, 2008 Motion for approval by Mr. Britton, seconded by Mr. Bartlett. Roll call on motion, 4 yeas, 2 Abstain, Mr. Hamercheck, Mr. Verdi.

Council meeting January 7, 2008. Motion for approval by Mr.Vest, seconded by Mr. Britton. Discussion on motion, Mr. Bartlett page 3, Ohio Schools Facility Commission, Donald Bartlett, Alt. Motion for approval of amended minutes by Mr. Vest, seconded by Mr. Britton. Roll call on motion, 6 yeas.

Mayor Lee presented Pay Ordinance No. 2152 totaling $25,120.85 for payroll and $255,534.50 for current and upcoming expenses. Mayor Lee said almost $200,000.00 was for our semi-annual payment for water/sewer loan. Move for passage by Mr. Vest, seconded by Mr. Britton to approve Pay Ordinance No. 2152. Roll call on the motion, 6 yeas. Motion carried.

Mr. Lee told the audience to notice that we are not going to have special comments on legislation. It will be after council’s discussion during the Ordinance.

Mr. Lee has put together a letter for the residents and employees of Madison Village referring to the article in the News-Herald on Friday, January 11, 2008. Please see attached letter addressing the four options.

New Business

ORDINANCE 5-2008 was read by Mr. Hackenberg. AN ORDINANCE APPROVING TH APPOINTMENT OF JESSICA L. EDWARDS AS EXECUTIVE DIRECTOR OF THE MADISON SENIOR CENTER, ESTABLISHING THE COMPENSATION THEREOF, AND DECLARING AN EMERGENCY. (First Reading)

Move for suspension by Mr. Hamercheck, seconded by Mr. Bartlett. Roll call on suspension, 6 yeas.

Mr. Lee summarizes the process of hiring executive director. In November they advertised for a director with 29 applications. The senior board came up with nine applicants. They interviewed 4 and checked references. Jessica L. Edwards was voted unanimously. Spoke about Jessica Edwards qualifications.

Mr. Bartlett asked if the bylaws were being reviewed and worked on for the senior center. Mr. Lee went on to answer with new information they are going to have the new director to keep track of her financials by program with receipts. Discussion was held with other councilmen.

Public Comment:

Amelia Janco, 178 East Main Street, Will Miss Edwards be getting a mileage reimbursement? Mayor Lee said she would get a straight salary plus PERS, etc.

Ralph Mievogel, 115 Lavendar Lane, Has there been any discussion regarding night programs?

Not at this time. Jessica is going to be starting next Monday. During Jessica’s interviewing she was explained the night programs.

Larry Larson, 239 West Main Street, Mr. Mayor where are we with the township with the agreement of the Ordinance for Jessica’s hire. Mayor Lee said that the township will have the ordinance tomorrow. Mr. Larson also asked about the 70/30 split for salary and benefits. Mayor Lee stated Mr.Wayman and Mr. Quirk said they are in agreement. Motion for passage by Mr. Britton, seconded by Mr.Hamercheck. Roll call on motion, 6 yeas. Motion carried.

ORDINANCE 6-2008 was read by Solicitor Hackenberg, AN ORDINANCE PROVIDING FOR ADDITIONAL APPROPRIATIONS AND ADJUSTMENTS TO VARIOUS LINE ITEMS FOR THE CURRENT EXPENSES AND FOR OTHER EXPENDITURES OF THE VILLAGE OF MADISON, OHIO, FOR THE PERIOD BEGINNING JANUARY 1, 2008, TO AND INCLUDING DECEMBER 31, 2008, AND DECLARING AN EMERGENCY. (First Reading)

Move for suspension by Mr. Vest, seconded by Mr. Hamercheck. Roll call on suspension, 6 yeas. Motions to approve by Mr. Britton, seconded by Mr. Vest. Mr. Long said that a line item was missed during the budgeting process and the other is to cover the senior directors medical. Discussion was held. Roll call on motion for passage, 6 yeas. Motion carried.

RESOLUTION 2-2008 was read by Solicitor Hackenberg, A RESOLUTION EXPRESSING SINCERE GRATITUDE AND APPRECIATION TO EDWARD MATTY FOR HIS YEARS OF DEDICATED SERVICE TO MADISON VILLAGE.

Move for motion by Mr. Vest, seconded by Mr. Verdi. Mr. Vest introduced this resolution. Mr. Verdi spoke of his working with Mr. Matty. Roll call on motion, 6 yeas.

Chief Matty was asked to come up to council chambers. Mr. Matty thanked the community, council for this resolution.

Mayor Lee wanted to thank Larry for addressing the committees. We have twelve committees not including budget committee and he broke down the percentages of residents, elected officials and appointed officials.

Hearing of the Public

Kim Jacobson, 34 Eagle Street, She have lived in her house 35 years and her husband wants to move out of the village for a couple reasons, the 1% income tax and the water bills. What the village plans on doing to bring the water rates down or to merge with the county.

Mayor Lee said that they are starting up negotiations with the county for the water. Also he would like to meet with them to discuss issues further.

Larry Larson, 239 West Main Street, Community meeting on February 7, 2008 at the library.

Council Reports

Mr. Britton: Fire Board had a meeting on January 9, 2008. Both Fire Board meeting next month, February 6^th and the 20^th will be at the Township. New fire truck is done and it will be announced in a week to ten days. It is for Station 1.

Mr. Hamercheck: Thanked Chief Matty for working with him.

Mr. Vest: Planning Commission meets on February 11^th, 2008. Thanked Chief Matty for his dedication to the community. Spoke on a seminar regarding business and government regarding disclaimers when you go on government computers which was given by Sheriff Dunlap. Mr. Zapp to call Sheriff Dunlap for details.

Mr. Takacs: He toured the fire stations and met with fireman, chief etc. He wanted to know if the website could be updated. Mayor Lee said Kevin is working on it. Also thanked Mayor Lee who was involved in the senior center application process.

Mr. Bartlett: Would like to thank Mr. Britton and Mr. Takacs for taking away his report.

Mr. Verdi: Had his first resident come up to him regarding a welfare issue. Thanked OIC Dawn Shannon for her help in this matter. He wants to once a month meet with a business owner of resident regarding their concerns or issues. Spoke of his pie baking contest at Park United Methodist Church. His meeting with Mr. Zapp regarding issues. Welcomes Jessica Edwards. The Rec Board meeting has been changed from the 24th to the 31^st at 8:00 p.m.

Engineer’s Report

Hyder Culvert Project is scheduled for February or as early as next week.

Safety Report

OIC Shannon: Two officers in training one going solo right now.

Fiscal Officer Report

Financials have been completed for 2007. Explained various items and said they would be reviewing everything after the first quarter.

Administrator’s Report

Brought to our attention that commercial snow plowers need to be registered at the Police Department. Thanks the police departments for letting us know the road conditions. Thanks OIC Shannon for all her service.

Mayor’s Report

Mayor Lee thanked OIC Shannon for making his job easier. Next Monday, January 28^th Workshop at 7:30 p.m. and a mini-budget meeting.

Motion by Mr. Britton, seconded by Mr. Bartlett that the meeting be adjourned into executive session for personnel and pending legal action at 8:40 p.m. Roll call on motion, 6 yeas. Motion carried. Mayor Lee stated there will be no business conducted after executive session.

Council reconvened to Public Session at 9:45 p.m.

Motion by Mr. Takacs, seconded by Mr. Verdi that the meeting be adjourned at 9:47 p.m., roll call 6 yeas, Motion carried. Meeting Adjourned.

Robert F. Lee, Mayor Tony Long, Fiscal Officer DATE

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