COUNCIL MINUTES
VILLAGE OF MADISON
Regular Meeting
January 2, 2006
Mayor Evangelista called the meeting to order at 7:00 p.m. and invited all in attendance to join in the Pledge of Allegiance to the American Flag. Mayor Evangelista requested that everyone observe a moment of silence.
Judge Richard Collins administered the oath of office to John Hamercheck, Robert Lee, Larry Buck and Sam Britton.
Mayor Evangelista asked for a roll call at 7:07. Council Members Mr. Britton, Mr. Buck, Mr. Hamercheck, Mr. Lee, Mr. Loparo and Mr. Vest were present. Also in attendance; Mayor Evangelista, Administrator Zapp, Solicitor Murray, Chief Forsythe, and Fiscal Officer Pinkert.
Mayor Evangelista announced that there will be a 10 minute recess for cake and coffee.
Motion by Mr. Loparo, seconded by Mr. Buck, to approve the minutes of the regular meeting of December 19, 2005, as presented. Roll call on the motion, 4 yeas and 2 abstain (Hamercheck & Lee). Motion passed.
Motion by Mr. Loparo, seconded by Mr. Vest, to approve the minutes of the special meeting of December 28, 2005, as presented. Roll call on the motion, 5 yeas and 1 abstain (Hamercheck). Motion passed.
Fiscal Officer Pinkert presented Pay Ordinance #2103 totaling $34,026.32 for payroll and $155,848.36 for current and upcoming expenses. Fiscal Officer Pinkert explained that the pay ordinance is high due to the semi-annual payments for OWDA and OPWC. Fiscal Officer Pinkert also said that and there are some “Then & Now” certificates for more than $3,000.00 on the pay ordinance.
Louis Baylog, 111 Safford Street, formally requested that Council consider the Safford Street project a priority in 2006 and distributed information and pictures regarding Safford Street.
APPOINTMENTS
Mayor Evangelista informed everyone that Ron Smith resigned from the planning commission due to health issues and appointed Roy Blalock to the planning commission to fill his term ending December 31, 2011.
Motion by Mr. Buck, seconded by Mr. Britton, appointing Mr. Vest to the planning commission for one year.
Mr. Britton explained that Madison Village appoints two citizens and an elected official to the Recreation District Board. He informed everyone that Matt Zapp was one of the citizen representatives and had to give up his seat when he was appointed as the Madison Village Administrator of Public Services. Mr. Britton also said that he was the Madison Village elected official representative and that he would like to give up his seat and that Council will appoint another citizen in the near future. Motion by Mr. Loparo, seconded by Mr. Buck, to appoint John Hamercheck to the Recreation District Board until December 31, 2007. Roll call on the motion, 6 yeas. Motion passed.
Motion by Mr. Loparo, seconded by Mr. Lee, to appoint Mr. Britton, Mr. Buck and himself to a one year term on the Fire District Board. Roll call on the motion, 6 yeas. Motion passed. Mr. Britton explained that the Fire District is comprised of three members of Madison Village Council and three Madison Township Trustees which meets the first and third Wednesday of each month.
Mayor Evangelista appointed all of Council and himself to the Safety Committee.
Motion by Mr. Vest, seconded by Mr. Buck, to appoint Mr. Britton Council President Pro-tem. Roll call on the motion, 6 yeas. Motion passed.
Motion by Mr. Britton, seconded by Mr. Buck, for the Design & Review Board to remain intact and Nancy Putzke filling the term of Dave Albert Jr. Roll call on the motion, 6 yeas. Motion passed.
Motion by Mr. Loparo, seconded by Mr. Britton, to re-appoint the Board of Zoning Appeals to include Terry Wheeler, Jack Kapalka and Ray Meister.
Mayor Evangelista informed everyone a Budget and Finance Committee and a Records Commission is being formed for Madison Village.
Mayor Evangelista appointed Mr. Loparo and Mr. Lee to the Budget and Finance Committee. He added that himself, Administrator Zapp and Fiscal Officer Pinkert are also on that committee.
Mayor Evangelista said that the Records Commission will be comprised of himself, Administrator Zapp, Fiscal Officer Pinkert. Mayor Evangelista also appointed Ellen Phillips from the Madison Historical Society to the Records Commission.
Mayor Evangelista appointed Mr. Vest as Madison Village representative for the Lake County Health Department.
Mayor Evangelista appointed Mr. Lee to the Economic Development Committee. Mayor Evangelista explained that it is a new committee comprised of himself, Administrator Zapp, Fiscal Officer Pinkert and a Council representative.
Solicitor Murray asked if there is a Council Government appointment. Mayor Evangelista said not currently but that there could be one in the future.
OLD BUSINESS
ORDINANCE NO. 63-2005 was read by Solicitor Murray, third reading.
AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND FISCAL OFFICER TO ENTER INTO THE GROUND LEASE AGREEMENT WITH TRASK PROPERTIES, LTD AND DECLARING AN EMERGENCY. Ordinance is tabled.
Mr. Buck requested the ordinance stay tabled until Administrator Zapp can address the issue.
ORDINANCE NO. 70-2005 was read by Solicitor Murray, third reading AN ORDINANCE MAKING APPROPRIATIONS FOR THE CURRENT EXPENSES AND FOR OTHER EXPENDITURES OF THE VILLAGE OF MADISON, OHIO, FOR THE PERIOD BEGINNING JANUARY 1, 2006, TO AND INCLUDING DECEMBER 31, 2006. Ordinance is tabled.
Mr. Loparo requested the ordinance stay tabled until the Budget & Finance Committee can meet and report back to Council for the February 6, 2006, meeting.
NEW BUSINESS
ORDINANCE NO. 1-2006 was read by Solicitor Murray, first reading. AN ORDINANCE EMPLOYING MICHAEL D. MURRAY AS SOLICITOR FOR THE VILLAGE OF MADISON FOR THE PERIOD FROM JANUARY 1, 2006 THROUGH DECEMBER 31, 2006, ESTABLISHING THE COMPENSATION FOR SAME, AND DECLARING AN EMERGENCY.
Mr. Loparo said that this is no additional cost for the Village. Fiscal Officer Pinkert said that there will be an employer match of 13.70% on $500.00 monthly. Mr. Vest clarified that the ordinance includes reimbursement for healthcare expenses and that the monthly fee is $1,000.00 plus $100.00 per hour. Mr. Loparo said that those allowances were the same for 2005.
Motion by Mr. Loparo, seconded by Mr. Britton, to suspend the three reading rule for Ordinance No. 1-2006. Roll call, 6 yeas. Motion passed. Motion by Mr. Britton, seconded by Mr. Buck, to approve Ordinance No. 1-2006. Roll call, 6 yeas. Ordinance No. 1-2006 duly passed.
Mr. Britton inquired about the engineering agreement. Mayor Evangelista explained that Administrator Zapp is reviewing the contract and that Engineer Foley wants to reaffirm the agreement. He added that it is on ongoing contract not an annual contract.
Mr. Lee asked if it is standard procedure to have on ongoing contract. Mayor Evangelista said that is subject to January renewal and that it can be reviewed at any time.
Mr. Britton thanked Council for appointing him President Pro-tem and said that the communication will be better in 2006. He added that 2005 was a rough year for the Village and urged Council to work together.
Mr. Hamercheck thanked everyone for attending and for their support. He added that he intends to keep the voters informed and urged residents to attend meetings and ask questions.
Mr. Vest welcomed Mr. Britton and Mr. Buck back to Council and Mr. Hamercheck and Mr. Lee as new Council members and said he is looking forward to working with all of Council.
Mr. Loparo welcomed the new Council members and said he is looking forward to working with them. Mr. Loparo recognized Mr. Quirk, Madison Township Trustee elect in attendance and said he is looking forward to working with Madison Township in order to benefit all of Madison.
Mr. Buck welcomed back Mr. Britton and also welcomed Mr. Hamercheck & Mr. Lee saying that it is a good team. He added that he is looking forward to working with Mr. Quirk and Madison Township.
Mr. Lee thanked the residents of Madison Village and fellow council members. He added that he is looking forward to forming a stronger relationship with Madison Township.
SAFETY DEPARTMENT REPORT
Chief Forsythe reported the following:
FISCAL OFFICER REPORT
No report.
ADMINISTRATOR’S REPORT
Administrator Zapp reported that curbside recycling ends as of January 1, 2006, and that the drop-off canisters are in place at Fire station No. 1 and in Madison Township and Hubbard just north of the Road Garage.
Residents can place live Christmas trees at the curbside and the road department will pick them up through January 20, 2006.
MAYOR’S REPORT
Mayor Evangelista welcomed back Mr. Britton and Mr. Buck and the newly elected Mr. Lee & Mr. Hamercheck. Mayor Evangelista announced that Madison Township will be swearing in new trustees on January 3, 2006, and said that he is looking forward to working with Mr. Quirk.
Mayor Evangelista said that he has issues he wants to address for 2006 and that he will share those with Council at the next meeting
Mayor Evangelista opened the meeting for questions.
Larry Larson, 239 W. Main Street, requested Mayor Evangelista and Council consider appointing two citizens to the Safety Committee.
Motion by Mr. Britton, seconded by Mr. Buck, for executive session for personnel, budget and legal issues. Roll call on the motion, 6 yeas. Motion passed. Mayor Evangelista said that there will be a ten minute recess and then executive session will convene at 7:45 pm.
Mayor Evangelista called the meeting to order at 8:42 pm. Council Members Mr. Britton, Mr. Buck, Mr. Hamercheck, Mr. Lee, Mr. Loparo and Mr. Vest were present. Also in attendance; Mayor Evangelista, Administrator Zapp, Solicitor Murray, Chief Forsythe, and Fiscal Officer Pinkert.
Motion by Mr. Vest, seconded by Mr. Lee, to adjourn. Roll call, 6 yeas. Meeting adjourned at 8:45 p.m.