COUNCIL MINUTES

VILLAGE OF MADISON

Regular Meeting

January 3, 2005

 

 

Record of Proceedings

 

Mayor Evangelista called the meeting to order at 7:00 p.m. and invited all in attendance to join in the Pledge of Allegiance to the American Flag.

 

Council members Mr. Britton, Mr. Buck, Mr. Burgard, Mr. Loparo, Mr. Toward and Mr. Vest  were present. Also in attendance; Mayor Evangelista, Administrator Sample, Solicitor Murray, Fiscal Officer Pinkert, Engineer Foley and Acting Chief Forsythe..

Mr. Vest said the Administrator’s Report section of the minutes should include the time of the public hearing that is scheduled and requested the minutes be amended.

Motion by Mr. Vest, seconded by Mr. Britton, to approve the minutes of the regular meeting on December 20, 2004, with an amendment to include the time of the public hearing.  Roll call on the motion, 6 yeas.  Motion passed.

 

Fiscal Officer Pinkert presented Pay Ordinance #2080 totaling $220,019.68 for current and upcoming expenses.  Mr. Vest and Mr. Toward questioned the expenses for insurance listed on Pay Ordinance No. 2080.  Administrator Sample explained that the additional amount for the vehicle insurance is due to the value of new cruiser and the insurance for the Sr. Center is both for liability and construction as recommended by Gehring’s. 

Motion by Mr. Britton, seconded by Mr. Loparo, to approve Pay Ordinance #2080.  Roll call on the motion, 6 yeas.  Motion passed.

 

 

VISITORS

 

Jack Lading, 603 West Main Street, said that the Village work crews are doing a good job removing snow from the streets and sidewalks.  He added that residents should try to keep any fire hydrants near their homes clear of snow.

 

Larry Larson, 239 W. Main Street, also thanked the Village work crews for their snow removal efforts and voiced the following concerns and questions:

  1. The residency requirement for the police chief should remain mandatory.
  2. Ordinance No. 5-2005 for public records requests conflicts with the Ohio Revised Code for public records laws regarding charges for copies.  He asked if there will be charges for email requests and said both issues should be addressed before approving the ordinance.
  3. How many full and part time officers does the Village have?

Acting Chief Forsythe answered 6 and 15 respectively.

 

 

APPOINTMENTS

 

Motion by Mr. Britton, seconded by Mr. Loparo, to appoint Councilman Larry Buck to the Planning Commission for the term of January 1, 2005 – December 31, 2005.  Roll call, 6 yeas.  Motion passed.

 

Mayor Evangelista appointed Ron Smith to the Planning Commission.

 

 

Mr. Vest suggested that, in the future, Council consider rotating board appointments in order to for every council member to gain experience in those positions.  Mayor Evangelista said that any Council member interested in a board appointment should lobby heavily for it. 

 

Motion by Mr. Burgard, seconded by Mr. Buck, to appoint Mr. Britton to the Madison Recreation District Board for the term of January 1, 2005 - December 31, 2008.  Roll call, 6 yeas.  Motion passed.

 

Motion by Mr. Buck, seconded by Mr. Toward, to appoint Mr. Burgard, Mr. Britton and Mr. Loparo to the Fire District Board for the term of January 1, 2005 – December 31, 2005.  Roll call, 6 yeas.  Motion passed.

 

Mayor Evangelista said that all members of council and himself form the Safety Committee.

 

Motion by Mr. Vest, seconded by Mr. Burgard, to appoint Mr. Britton as Madison Village Council President Pro-tem.  Roll call, 6 yeas.  Motion passed. 

 

Motion by Mr. Britton, seconded by Mr. Buck, to appoint. Mayor Evangelista to a one-year term to the Design & Review Board.  Roll call, 6 yeas.  Motion passed.

 

Mayor Evangelista appointed James Andersky and Dave Albert Jr. to the Design & Review Board for two-year terms.

 

 

OLD BUSINESS

 

ORDINANCE NO. 68–2004 was read by Administrator Sample, second reading.  AN ORDINANCE AMENDING MADISON VILLAGE ZONING ORDINANCE NO. 33-1996 BY REPEALING SECTIONS 9.17.2(c), 9.17.2(g), AND 9.17.2(h) REGULATING POLITICAL SIGNS.

 

 

NEW BUSINESS

 

ORDINANCE NO. 1-2005 was read by Administrator Sample, first reading.  AN ORDINANCE EMPLOYING MICHAEL D. MURRAY AS SOLICITOR FOR THE VILLAGE OF MADISON FOR THE PERIOD FROM JANUARY 1, 2005 THROUGH DECEMBER 31, 2005, ESTABLISHING THE COMPENSATION FOR SAME, AND DECLARING AN EMERGENCY.

Motion by Mr. Britton, seconded by Mr. Loparo, to suspend the three reading rule for Ordinance No. 1-2005.  Roll call, 6 yeas.  Motion passed.  Motion by Mr. Loparo, seconded by Mr. Buck, to approve Ordinance No. 1-2005.  Roll call, 6 yeas.  Ordinance No. 1-2005 duly passed.

 

ORDINANCE NO. 2-2005 was read by Administrator Sample, first reading.  AN ORDINANCE MAKING APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF MADISON, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2005.

 

ORDINANCE NO. 3 – 2005 was read by Administrator Sample, first reading.  AN ORDINANCE AMENDING THE ANNEXATION AGREEMENT BETWEEN MADISON VILLAGE AND MADISON TOWNSHIP.

Mr. Loparo said that both the Township and the Village still have to approve any tax abatements.  Mr. Vest asked if this is for all taxes.  Solicitor Murray said it is for personal property tax.

 

 

 

ORDINANCE NO. 4 – 2005 was read by Administrator Sample, first reading.  AN ORDINANCE CERTIFYING THE SANAITRY SEWER CHARGES, WATER RENTS AND WATER CHARGES TO THE LAKE COUNTY AUDITOR FOR COLLECTION AS OTHER MUNICIPAL TAXES ARE COLLECTED, AND DECLARING AN EMERGENCY.

Motion by Mr. Loparo, seconded by Mr. Vest, to suspend the three reading rule for Ordinance No. 4-2005.  Roll call, 6 yeas.  Motion passed.  Motion by Mr. Buck, seconded by Mr. Burgard, to approve Ordinance No. 4-2005.  Roll call, 6 yeas.  Ordinance No. 4-2005 duly passed.

 

ORDINANCE NO. 5-2005 was read by Administrator Sample, first reading.  AN ORDINANCE ESTABLISHING A POLICY AND COST SCHEDULE FOR THE REIMBURSEMENT OF EXPENSES ON PUBLIC RECORDS REQUESTS.

 

 

COUNCIL REPORTS

 

Mr. Britton expressed concerns about the lawn mower and pallets behind the old pet & garden and problems with the driveway of the resident next to Dollar General.  Administrator Sample said that he already notified the owner about the mower and pallets and that he turned it over to legal.  Engineer Foley said that there are problems with the parking lot of Dollar General and unfortunately he is having trouble getting them to respond.  He added that the best thing for Dollar General to do is put in a catch basin but he will look for a temporary solution in the mean time. 

 

Mr. Toward said that the crosswalks are a safety issue and asked if the light at the intersection of Main and River Street has to have a green right turn arrow.  Engineer Foley explained that pedestrians will have a “don’t walk” when there is a green right turn arrow. 

Mr. Vest asked about the street lighting in Huntington Woods.  Administrator Sample said that the electric company hasn’t come out yet and he will be contacting them tomorrow.  Mr. Vest also thanked all of the residents for allowing him to serve for the last year and encouraged them to contact him with any comments or concerns

 

Mr. Loparo, no report.

 

Mr. Buck reported that the State will replace mailboxes destroyed by their snow plows and that there is a planning commission meeting on January 10th at 7:00p.m.

 

Mr. Burgard, no report. 

 

 

ENGINEER’S REPORT

 

Engineer Foley  reported that the  senior center is the only active project in the Village and that it is moving forward and on schedule.

 

 

SAFETY DEPARTMENT REPORT

 

Acting Chief Forsythe, no report.

 

 

 

 

ADMINISTRATOR’S REPORT

 

Administrator Sample said although several employees are out due to illness, the work crews continue to do a good job keeping the streets and sidewalks clear.  He added that Al Crawford is rotating people in order to cut down on over-time.  Administrator Sample said that the Village policy is to keep about 20 mailboxes  in  stock in order to replace any  mailboxes that the work crews destroy. Unfortunately, the State snow plows are responsible for the most recent damage to resident’s mail boxes.

 

 

MAYOR’S REPORT

 

Mayor Evangelista reported the following:

  1. The Design & Review Board is trying to get a Certified Local Government status and that it will require an amendment to Article 25. 
  2. Tim Brotzman is donating a tree to the Village
  3. Fred Close has offered to dig it up for the Village at no cost and it will be planted in Dana’s Park.
  4. In order to get a quiet zone designation, the tracks have to be upgraded.  We are working on financial assistance for that project. 
  5. Bates Rd. Landfill received a satisfactory rating by the health Department with a positive note on the land maintenance.

 

Mayor Evangelista Reported the following dates:

 

            January 10th                  Planning Commission

            January 13th                  Mayor’s Court

            January 17th                  Regular Council Meeting

 

 

Mayor Evangelista requested an executive session in order to discuss legal and personnel.  Motion by Mr. Britton, seconded by Mr. Buck, to adjourn to executive session to discuss legal and personnel issues.  Roll call on the motion, 6 yeas.  Motion passed.  Mayor Evangelista informed everyone that executive session will convene at 8:00p.m. and there would be no business after executive session.

 

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