COUNCIL MINUTES
VILLAGE OF MADISON
Regular Meeting
July 12, 2004
Mayor Evangelista called the meeting to order at 7:25 p.m. and invited all in attendance to join in the Pledge of Allegiance to the American Flag.
Council members Mr. Britton, Mr. Buck, Mr. Toward and Mr. Vest were present. Also in attendance; Mayor Evangelista, Administrator Sample, Solicitor Murray, Fiscal Officer Pinkert and Eric Haibach for Engineer Foley.
Motion by Mr. Buck, seconded by Mr. Vest, to approve the minutes of the regular meeting on June 14, 2004, as presented. Roll call on the motion, 4 yeas.
Fiscal Officer Pinkert presented Pay Ordinance #2071 totaling $169,199.61 for current and upcoming expenses. Motion by Mr. Britton, seconded by Mr. Toward, to approve Pay Ordinance #2071. Roll call on the motion, 4 yeas. Motion passed.
Mr. Vest asked about the payments for sludge and generator repairs. Administrator Sample explained one payment for sludge is the hauling and one is for disposal and the generator repairs were needed due to damage caused by a lightning strike.
Mr. Toward requested the descriptions for vehicle maintenance be more specific.
PUBLIC HEARING
Mayor Evangelista opened the meeting for a public hearing about the tax budget for 2005. Fiscal Officer Pinkert said that it is the annual tax budget for the request of property tax and asked for questions. Administrator Sample informed everyone that the budget was calculated by matching the General Fund revenues with the expenditures in order to continue to get 2 mills inside. He added that Township residents are paying 12 mills. Administrator Sample said that the Village is looking at major improvements in the future and that in his opinion the Council may have to consider an increase in income tax in order to raise fund balances.
Mayor Evangelista closed the public hearing at 7:38 and resumed the regular meeting.
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Mr. Britton said that set up for Old Fashion Days will start on August 2nd and the kick-off will be August 5th. He added that he will be meeting with Lt. Forsythe regarding the parade.
Mr. Britton said that there is a Fire Board meeting Wednesday July 21, 2004.
Mr. Toward expressed concerns about people not stopping for pedestrians at the crosswalks.
He also said that the handicapped space on the corner in the square isn’t large enough for busses and if large vehicles are parked in the space on the corner by Penguin Mechanical it is hard to get a clear view of oncoming traffic. He suggested handicapped busses park or unload at the church and the space by Penguin be eliminated or designated for small cars. Administrator Sample said the space can be eliminated.
Mr. Vest asked if Administrator Sample contacted anyone about joining a salt aggregation group and inquired about the economic development page of the Village web-site.
Administrator Sample said that he contacted Morton and was told that the other entities got a better rate because of timing, instead of locking into a rate with a bid they called for a quote as salt was needed. He added that he told Morton that the Village should have a better rate and that he will call for a quote this year. He added that there hasn’t been any progress on the web-site improvements.
Mr. Vest informed everyone about an organization named Team NEO that is a board that works to stimulate economic development and requested approval from Council to approach them on behalf of the Village. Council agreed.
Mr. Vest said that income tax revenue might be increased by more aggressive tracking of 1099s.
Mr. Vest said that there will be traffic problems at the I-90 interchange with the new development. Administrator Sample said that eventually there will be median strip that will generate traffic pattern changes. Mr. Vest suggested addressing the issue now.
Mr. Buck said that the do not enter sign at the park is too high and also expressed concerns about The Trading Post on Main street blocking the sidewalk with merchandise. Administrator Sample said that Gary with CT Consultants will be reviewing all the Village signage and will offer direction for changes. He also said that he talked to the business owner and informed him that he can’t block the sidewalk
NEW BUSINESS
ORDINANCE NO. 48-2004 was read By Administrator Sample, first reading. AN ORDINANCE APPROVING THE PROPOSED 2005 TAX BUDGET AND DECLARING AN EMERGENCY.
RESOLUTION NO. 14-2004 was read by Administrator Sample. A RESOLUTION DESIGNATING DEPOSITORY OF ACTIVE FUNDS OF THE VILLAGE OF MADISON, AND DECLARING AN EMERGENCY. Motion by Mr. Vest, seconded by Mr. Britton, to approve Resolution No. 14-2004. Roll call, 4 yeas. Resolution No. 14-2004 duly adopted.
RESOLUTION NO. 15-2004 was read by Administrator Sample. A RESOLUTION DESIGNATING DEPOSITORY OF INTERIM FUNDS OF THE VILLAGE OF MADISON, AND DECLARING AN EMERGENCY. Motion by Mr. Britton, seconded by Mr. Toward, to approve Resolution No. 15-2004. Roll call, 4 yeas. Resolution No. 15-2004 duly adopted.
ORDINANCE NO. 49-2004 was read By Administrator Sample, first reading. AN ORDINANCE PROVIDING FOR ADDITIONAL APPROPRIATIONS AND ADJUSTMENTS TO VARIOUS LINE ITEMS FOR THE CURRENT EXPENSES AND FOR OTHER EXPENDITURES OF THE VILLAGE OF MADISON, OHIO, FOR THE PERIOD BEGINNING JANUARY 1, 2004, TO AND INCLUDING DECEMBER 31, 2004, AND DECLARING AN EMERGENCY
ORDINANCE NO. 50-2004 was read By Administrator Sample, first reading. AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND ADMINISTRATOR TO ENTERTNTO AN ANNEXATION AGREEMENT WITH THE TOWNSHIP OF MADISON FOR THE ANNEXATION OF APPROXIMATELY EIGHTY SEVEN ACRES OF LAND
ORDINANCE NO. 51–2004 was read By Administrator Sample, first reading. AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF $1,525,000 NOTES, IN ANTICIPATION OF THE ISSUANCE OF BONDS, FOR THE PURPOSE OF IMPROVING THE WATERWORKS SYSTEM OF THE VILLAGE BY INSTALLING AND REPLACING WATERLINES, HYDRANTS AND VALVES, TOGETHER WITH ALL NECESSARY APPURTENANCES THERETO, IMPROVING RIVER STREET BETWEEN CERTAIN TERMINI BY CONSTRUCTING SANITARY SEWERS, MANHOLES AND SERVICE CONNECTIONS, TOGETHER WITH ALL NECESSARY APPURTENANCES THERETO, IMPROVING BATES ROAD BETWEEN CERTAIN TERMINI BY THE CONSTRUCTION OF A WATERLINE TOGETHER WITH ALL NECESSARY APPURTENANCES THERETO, IMPROVING WEST MAIN STREET BETWEEN CERTAIN TERMINI BY CONSTRUCTING A WATERLINE, HYDRANTS, VALVES AND SERVICE CONNECTIONS, TOGETHER WITH ALL NECESSARY APPURTENANCES THERETO, AND IMPROVING THE SEWERAGE SYSTEM OF THE VILLAGE BY CONSTRUCTING SANITARY SEWERS AND MANHOLES, TOGETHER WITH THE NECESSARY APPURTENANCES THERETO, TO ELIMINATE THE PARKWAY PUMP STATION, AND DECLARING AN EMERGENCY.
Eric Haibach gave updates on the water and sewer projects and the design for the Senior Citizen’s Center
Officer Eisenhart reported the following:
Chief Matty is at a conference.
Lt. Forsythe is in a class this week.
Safety Town had a graduation.
The Department is gearing up for Old Fashion Days.
Administrator Sample reported the following:
45 Zoning permits have been issued to date.
Brush pick-up is completed.
Warner Nursery donated a disk and tractor for the cemetery clearing.
The owner of World Resource contacted him about the contract and was told to contact the Village Legal Council.
Residents were informed with cards about the change in garbage contractors.
Mayor Evangelista reported the following:
The Senior Center addition should be under construction by the fall.
The Civil War cannon will be placed on a concrete pad in the park and the dedication will be during Old Fashion Days.
Mayor Evangelista reported the following dates:
Design & Review Board July 14, 2004
Mayor’s Court July 15, 2004
Regular Council Meeting August 9, 2004
Mayor Evangelista requested Council hold an executive session to discuss legal and personnel matters after a 10 minute recess and informed everyone there is a possibility of business after the executive session. Motion by Mr. Britton, seconded by Mr. Buck, to adjourn to executive session to discuss legal and personnel issues following a 10 minute recess. Roll call, 4 yeas. Motion passed.
Council adjourned for a 10 minute recess and to hold executive session to discuss legal and personnel matters at 8:41 p.m..
Mayor Evangelista called the meeting to order at 9:38 p.m.
Council members Mr. Britton, Mr. Buck, Mr. Loparo, Mr. Toward and Mr. Vest were present. Also in attendance; Mayor Evangelista, Administrator Sample, Solicitor Murray and Fiscal Officer Pinkert.
Motion by Mr. Britton, seconded by Mr. Vest, to suspend the three reading rule for Ordinance No. 48-2004. Roll call, 5 yeas. Motion passed. Motion by Mr. Toward, seconded by Mr. Buck, to approve Ordinance No. 48-2004. Roll call, 5 yeas. Ordinance No. 48-2004 duly passed.
Motion by Mr. Britton, seconded by Mr. Buck, to suspend the three reading rule for Ordinance No. 49-2004. Roll call, 5 yeas. Motion passed. Motion by Mr. Loparo, seconded by Mr. Buck, to approve Ordinance No. 49-2004. Roll call, 5 yeas. Ordinance No. 49-2004 duly passed.
Motion by Mr. Britton, seconded by Mr. Toward, to suspend the three reading rule for Ordinance No. 51-2004. Roll call, 5 yeas. Motion passed. Motion by Mr. Toward, seconded by Mr. Britton, to approve Ordinance No. 51-2004. Roll call, 5 yeas. Ordinance No. 51-2004 duly passed.
Motion by Mr. Britton, seconded by Mr. Toward, approving a cell phone for Lt. Forsythe. Roll call, 5 yeas. Motion passed.
Motion by Mr. Loparo, seconded by Mr. Buck, to adjourn. Roll call, 5 yeas. Meeting Adjourned at 9:50 p.m.
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