COUNCIL MINUTES
VILLAGE OF MADISON
Regular Meeting
March 1, 2004
Mayor Evangelista called the meeting to order at 7:02 p.m. and invited all in attendance to join in the Pledge of Allegiance to the American Flag.
Council members Mr. Britton, Mr. Buck, Mr. Burgard, Mr. Loparo, Mr. Toward and Mr. Vest were present. Also in attendance, Mayor Evangelista, Administrator Sample, Solicitor Murray, Fiscal Officer Pinkert, Police Chief Matty and Engineer Foley.
Motion by Mr. Loparo, seconded by Mr. Vest, to approve the minutes of the regular meeting on February 16, 2004, as presented. Roll call on the motion, 6 yeas.
Fiscal Officer Pinkert presented Pay Ordinance #2063 totaling $63,869.68. Motion by Mr. Toward, seconded by Mr. Britton, to approve Pay Ordinance #2063. Roll call on the motion, 6 yeas.
Tim Reagan, 480 Tappan Oval, said that according to the Minutes of the July 14, 2003, meeting, David Reed issued a memo for extra help in November of 2002 to prepare for the audit and asked why the his concerns weren’t addressed at that time. Administrator Sample explained that due to that memo request, former Clerk-Treasurer Reed was given extra assistance and that the State Auditors notified the Village that the books still weren’t auditable in April of 2003.
Tim Reagan also asked how officials are sure the Village is on track now. Administrator Sample explained that the auditors reconstructed the books for 2001 to get correct numbers and that the Village has contracted with an independent firm to balance the operating account for 2002-2003 using those 2001 balances. He added that the state Auditors will be back in the spring of 2004 to audit 2002 and 2003. Mr. Reagan expressed concerns about the budget having significant increases in wages and benefits without the proportional increases to income tax revenues.
Jack Lading, 603 W. Main Street, said that he has seen a trackhoe traveling along Main Street recently and expressed concerns about wear & tear on the road. He asked who is responsible for repairs if the if the road breaks down. Administrator Sample said that he will investigate the matter. Engineer Foley said that the equipment isn’t supposed to be on the road and that the company can be put on notice.
Mayor Evangelista introduced guest speaker Molly Randel from the American Cancer Society. Molly Randel distributed information about Relay for Life, a fund raiser for the fight against cancer. She gave a brief background and an update on the annual event. She informed everyone that the 2004 Relay for Life is scheduled for June 18-19, 2004 at Riverside High School.
ORDINANCE NO. 8-2004 was read by Administrator Sample, third reading. AN ORDINANCE MAKING APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF MADISON, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2004.
Mr. Vest expressed concerns about budgeted items including, tree removal, the cemetery expansion, speed sentries, digital cameras, the pressure washer and SUV boxes.
Administrator Sample said that the money budgeted for the cemetery expansion can’t be used for anything else and that it was budgeted because estimates for the work were low.
There was a brief discussion about the budget including trading in two police cruisers, health insurance coverage costs and including digital cameras as equipment in the police cruisers.
Motion by Mr. Loparo, seconded by Mr. Britton, to approve Ordinance No. 8-2004. Roll call, 6 yeas. Ordinance No. 8-2004 duly passed.
ORDINANCE NO 9-2004 was read by Administrator Sample, second reading. AN ORDINANCE ESTABLISHING RATES TO BE CHARGED FOR WATER AND WATER SERVICE; PROVIDING RULES, REGULATIONS AND CONDITIONS FOR THE MADISON VILLAGE WATERWORKS SYSTEM; DECLARING A MISDEMEANOR FOR VIOLATIONS AND IMPOSING PENALTIES THEREFORE; REPEALING ORDINANCES NO. 48-1994, 16-2000 AND 6-2002; AND DECLARING AN EMERGENCY.
Administrator Sample requested the ordinance be approved in time to input the rates in the computer and said that the rate increase from Lake County is effective April 1st. Mr. Britton said the ordinance should have three readings. Mr. Loparo pointed out typographical errors in the ordinance and asked they be corrected.
Motion by Mr. Britton, seconded by Mr. Vest, to suspend the three reading rule for Ordinance No. 9-2004. Roll call, 6 yeas. Motion passed. Motion by Mr. Toward, seconded by Mr. Buck, to approve Ordinance No. 9-2004. Roll call, 6 yeas. Ordinance No. 9-2004 duly passed.
ORDINANCE NO 10-2004 was read by Administrator Sample, second reading. AN ORDINANCE ESTABLISHING RATES TO BE CHARGED FOR SANITARY SEWAGE SERVICE; PROVIDING RULES, REGULATIONS AND CONDITIONS FOR THE MADISON VILLAGE SANITARY SEWAGE SYSTEM; DECLARING A MISDEMEANOR FOR VIOLATIONS AND IMPOSING PENALTIES THEREFORE; REPEALING ORDINANCES NO. 49-1994, 74-1994, 46-1996, 7-2002, 44-2003; AND DECLARING AN EMERGENCY.
Mayor Evangelista recognized Ward Buck of 885 West Main Street. Mr. W. Buck asked why there is a sewer rate increase. Administrator Sample explained the ordinance for sewer rates was re-written and put on the agenda in order to get both the water and sewer rate ordinances back to back numerically for future reference. He added that the sewer rates would also go up with the water rate increase under the current ordinance.
Motion by Mr. Britton, seconded by Mr. Buck, to suspend the three reading rule for Ordinance No. 10-2004. Roll call, 6 yeas. Motion passed. Motion by Mr. Britton, seconded by Mr. Buck, to approve Ordinance No. 10-2004. Roll call, 6 yeas. Ordinance No. 10-2004 duly passed.
Solicitor Murray gave an update on the Sidley annexation and said that he has a meeting scheduled with Madison Township Solicitor Ron Graham to finalize the details of the agreement.
Mr. Britton reported that tickets for the Old fashioned Days car , a 1938 Ford 4-door sedan, are available at Nifty Fiftys and Western Reserve Hardware. He also reported that there is a Fire Board meeting on March 3, 2004, at 8:00 p.m.
Mr. Toward said that he hasn’t had any calls about the garbage and that the marked truck is back. He also expressed concerns about problems with The News Herald paper delivery drivers in the Village.
Mr. Vest requested that web site be improved with respect to the economic development section.
Mr. Loparo encouraged everyone to vote on Tuesday and support the schools.
Mr. Buck made a comment on how bare the corner of Route 84 and Parkway Drive looks with the pump station removal
Mr. Burgard reported that Council received information about the 211 Lake County United Way Link and that it was provided by the Senior Center Director.
Engineer Foley reported that all of the pipe on the pump station project is in and that there will be a considerable amount of restoration work and that unfortunately the bids for the River Street booster project came in higher than expected.
Police Chief Matty reported that the police cruiser was ordered in February and the records management project in wrapping up. He also reported that he is interviewing for 2 part-time patrolmen.
Administrator Sample reported the following:
That the Village has another option for the annual rollover of the Bond Anticipation Note and gave a brief explanation of a loan option for Council to consider.
The bids are in for the clearing of the Cemetery and requested Council’s approval to move forward and accept the bid of CIR of $19,500. He added that when the project is complete, the north side of the stream will mirror the south Side.
Motion by Mr. Britton, seconded by Mr. Burgard, to accept the quote of $19,500 by CIR for improvement to the north side of the cemetery. Roll call, 6 yeas. Motion passed.
The following dates will be advertised on the Village web site calendar.
Junk pick-up May 22nd
Leaf pick-up April 1st
Brush pick-up June 14th
One bid for $25,001.00 with stipulations came in for the Edwards Street Property and that the necessary legislation will be ready for the next meeting.
Mayor Evangelista reported the following:
Madison Perry Chamber of Commerce recognition dinner is March 18th with Don Welsh receiving the 2004 Community Service Award and Rideout IGA the 2004 Business of the Year Award.
Council passed a resolution in support of the renewal levy for Madison Schools on February 16, 2004. The renewal won’t increase or create new taxes.
The YMCA addition is complete and everyone is encouraged to stop and see it.
Congressman LaTourette’s office responded with information on the application for a quiet zone and there are some conditions that must be met in order qualify for a quiet zone.
Mayor Evangelista reported the following schedule of meetings:
Police Meeting March 3, 2004
Planning Commission March 8, 2004
Mayor’s Court March 11, 2004
Village Council March 15, 2004
MPACC Awards Dinner March 18, 2004
Blockwatch March 24, 2004
Mr. Britton informed everyone that there is an auction at Madison Hardware on March 7th and also thanked Administrator Sample on behalf of the Recreation Board for advertising the bid for mowing.
Administrator Sample said that a computer store is moving into the hardware building and a collectible and antiques store is going in the former Ken’s Tropical Fish Building.
Motion by Mr. Britton, seconded by Mr. Burgard, to adjourn. Roll call, 6 yeas. Meeting Adjourned at 8:17 p.m.
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