RECORD OF PROCEEDINGS

Minutes of MADISON VILLAGE Meeting Held March 20, 2000

PUBLIC HEARING

The public hearing began at 6:50 PM.  Councilman Mr. Britton, Mr. Burgard, Mr. Evangelista, Mr. Loparo, and Mr. Smith were present.  Mrs. Kopczak was not in attendance.

DAVIS REZONING                6:50 PM

Mayor Reed asked Administrator John Sample to state the purpose for the Davis' rezoning request.

Administrator Sample stated that Nancy Davis is requesting that 425 N. Lake Street be rezoned from

"M-1" limited industry district to "R-3" multi-family residence.  He added that Planning Commission is not recommending the change.  Councilman Mr. Sam Britton asked the width of the lot.  Sample replied that it is 60 feet wide.  (Mrs. Kopczak had arrived at approximately 6:52 PM.)

Mr. Burgard motioned to adjourn the first public hearing.  Mr. Smith seconded.  All present were in favor.

MACKOVJAK AGRICULTURAL DISTRICT                6:55 PM

Roll call was taken again.  All of members of Council were present.

Administrator Sample explained the request from Mr. Mackovjak, 480 West Main Street.  In order to receive benefits from the State of Ohio and Lake County, Mr. Mackovjak is asking that his 4.9 acres be placed in the agricultural district.  Mr. Evangelista asked if the land was a single parcel by itself or contiguous.  Administrator Sample replied that it was a single parcel.

Mr. Evangelista motioned for adjournment.  Mr. Britton seconded.  All present were in favor. 

REGULAR MEETING                MARCH 20, 2000

Mayor Reed called the meeting to order at 7:05 PM.  Council members Mr. Britton, Mr. Burgard, Mr. Evangelista, Mrs. Kopczak, Mr. Loparo, and Mr. Smith were present.  Also in attendance were

Engineer Foley, Solicitor Collins, Administrator Sample, and Police Chief Matty.

Mayor Reed then asked Council and citizens to join him in the Pledge of Allegiance.

Mr. Burgard motioned to approve the meeting minutes from March 6.  Mr. Loparo seconded.  All present were in favor.  Three changes were made to the March 6 minutes.  Mr. Burgard had voted to approve February 28 meeting minutes, not Mr. Loparo, the pay order amount was corrected to $85,466.81, and the number and year for Resolution 08-2000 was corrected.

Clerk-Treasurer Butler read the list of expenditures for Pay Order No. 1976 totaling $56,498.81.

Mr. Britton motioned for approval.  Mr. Evangelista seconded.  All present were in favor.

NEW BUSINESS

ORDINANCE NO. 18-2000 was read by Solicitor Collins for the first time.  AN ORDINANCE CONFIRMING THE APPOINTMENT OF MAX ANDERSON AS A PART-TIME PATROLMAN FOR THE MADISON VILLAGE POLICE DEPARTMENT FOR A PROBATIONARY PERIOD OF SIX (6) MONTHS, AND DECLARING AN EMERGENCY.   Mr. Smith motioned for suspension.

Mr. Britton seconded.  All present were in favor.  Mr. Smith moved for passage.  Mr. Evangelista seconded.

All present were in favor.  After passage, Solicitor Collins swore in Max Anderson.

VISITORS

None.

OLD BUSINESS

ORDINANCE NO. 16-2000 was read by Solicitor Collins for the third time.  AN ORDINANCE AMENDING ORDINANCE NO. 48-1994, SO AS TO INCREASE WATER SERVICE TAP-IN FEES AND TO ESTABLISH A WATERWORKS SYSTEM CAPITAL IMPROVEMENT FEE.

Mr. Burgard moved for passage.  Mr. Britton seconded.  All present were in favor.  Prior to passage, Administrator Sample addressed Council stating that he realized the legislature was unpopular, but must deal with balancing the budget.  Sample reiterated that the Water Capital Improvement Fund is used to match state grants for Village waterline improvements and projects.  Projects have included North Lake Street and West Main Street.  The Village has received 50% funding for the River Street replacement project.  This funding has saved the Village $2 million.  If the legislation does not pass, Sample added that the Village must generate $60,000-$70,000 of its own money.  Also, new home construction pays off previous loans for old projects.  Eagle and Safford Street lines are the only existing vintage lines.  Mr. Evangelista asked when the lines will need replacement.  Sample replied within the next five years.  Mr. Britton asked how Village tap-in fees compare with the county.  Currently, the Village is $200-$300 higher responded Sample. However, with increase, the amount is $500-$600 higher.  Mr. Britton added that he just has a problem with the $5.00 charge per home.  Administrator Sample stated that 1994 was the last water increase.  Mr. Britton asked the bulk rate comparison.  Sample said bulk water is 50% higher than homeowners' costs.

ORDINANCE NO. 17-2000 was read by Solicitor Collins for second time.  AN ORDINANCE GRANTING AN EASEMENT TO PENN OHIO PROPERTIES, INC. FOR ACCESS, INGRESS AND EGRESS, ACROSS A PORTION OF MADISON VILLAGE'S PROPERTY LOCATED AT

33 NORTH LAKE STREET, MADISON, OHIO.

NEW BUSINESS

ORDINANCE NO. 19-2000 was read by Solicitor Collins for the first time.  AN ORDINANCE AMENDING ORDINANCE NO. 33-1996, AS AMENDED, AND THE DISTRICT MAP AND DISTRICT MAP DESIGNATIONS WHICH FORM A PART OF THE ZONING CODE OF THE VILLAGE OF MADISON BY CHANGING THE LAND USE AND REZONING PARCEL OF REAL PROPERTY LOCATED AT 425 NORTH LAKE STREET, IN MADISON VILLAGE, FROM "M-1" LIMITED INDUSTRY DISTRICT TO"R-3" MULTIPLE FAMILY RESIDENCE DISTRICT.  Solicitor Collins stated that five(5) yes votes would be required for its passage since Planning Commission disapproves of the ordinance.  Mr. Britton voted for suspension of the three reading rule.  Mr. Evangelista seconded.  All present were in favor.  Mr. Britton motioned for passage.  Mr. Evangelista seconded.  All members of Council voted against Ordinance No. 19-2000. 

RESOLUTION NO. 9-2000 was read by Solicitor Collins.  A RESOLUTION APPROVING THE APPLICATION OF MARK MACKOVJAK FOR PLACEMENT OF FARMLAND IN AN AGRICULTURAL  DISTRICT.  Mr. Evangelista motioned for approval.  Mr. Smith seconded.  All present were in favor.

COUNCIL

Mr. Burgard reported minutes from the March 13 Planning Commission meeting.  He stated that approval was given for a conditional use permit to Milton and Jerry Nichols for operation of a used car sales lot at

3096 N. Hubbard Rd., the northwest corner.

Mr. Evangelista informed everyone of Thursday's annual tax senate review.  He added that the Madison Rec. District will be reviewing three bids 7 PM at Stanton Park Thursday.

Mr. Smith, vice-chairman for the Fire District, stated that an agreement had been reached regarding full-time union employees.  Four new full-time firemen will be hired.  Mr. Smith added that each station will have all full-time firemen.

ENGINEER'S REPORT

Engineer Foley reported that the West Main Street project is complete except for one apron and final restoration which should be finished within the next couple of weeks.  The Eagle Street boring contract will be starting.  The change ordered for the Madison Senior Center Park received additional funding from the Senior Coalition to cover expenses for alternates one and two including the three exercise stations and shrubs.  The project is nearing completion and looks nice.  Mrs. Kopczak asked if the funding is strictly for the park or if it can be used for operations.  Engineer Foley replied since the money was requested for the park, the funding must be used specifically for this purpose.

SAFETY REPORT

Chief Matty reported there will be a 800 megahertz meeting user board at Central Communications.  The topics are digital dishes and the installation of the new system up-grade. Chief Matty stated that he gave a memo regarding a  Safety Gun Program, March 10.  Mr. Frank Ashton approached Chief Matty and

Chief Svagerko for participating in distributing free gun locks to prevent accidental discharge.  Chief Matty stated the goal is safety, and is requesting approval for Madison Village participation, and added that no tax money will be spent.  Ned Ashton added that local contributors donated money totaling $550.00 allowing Chief Svagerko to order 300 gun locks priced at $2.75 each.  The lock is inexpensive and fits any type of handgun or shotgun.  No questions will be asked from people requesting a lock, and they will be shown how to use the lock.  Mr. Ashton stated that Congressman Steve LaTourette said it is a neutral issue, a safety program.  Chief Matty asked Council for approval.  Mr. Loparo asked if tax money will be used.  Mr. Ashton replied no, and that this program is a safety statement.  Mr. Loparo inquired if there is a Village program teaching gun safety.  Chief Matty stated none exists, however the Boy Scouts and the NRA have safety related topics.  In the elementary and middle schools, they are taught not to touch a gun, and to tell an adult.  Mr. Evangelista motioned for approval.  Mr. Britton seconded.  All present were in favor.  Mayor Reed informed Council that Chief Matty is sending a letter to Lake County safety departments requesting pay rates of part-time and full-time officers.  Administrator Sample added that he has a Lake County survey he can provide the Chief with wage information.

ADMINISTRATOR'S REPORT

Administrator Sample welcomed two new residents to Madison Village, John and Bonnie Crawford of

945 West Main Street.  He stated that a letter was sent out to residents regarding leaf pick-up, brush pick-up, the tree planting program, and junk pick-up.  Administrator Sample noted he had copied Council on notices sent to two homes locate on Safford and N. Lake Street in need of repair regarding the ordinance for proper maintenance.  A notice was sent regarding a barn on River Street.  A used 50 foot  flagpole was purchased for the Village Park at a cost of $1,100.00.  A new one would have cost $6,000-$7,000.  Once the arborist is finished with his assessments of the tress, then a place can be chosen for the flagpole.  Another used flagpole was purchased for the Senior Center for $500, which normally would have cost $3,000-$4,000.  The new sound system will be installed in Council Chambers which will include a podium and a microphone.  Administrator Sample reported that Jim Trisket and Al Crawford tested three backhoes; John Deere, Caterpillar, and Case.  The one chosen was the Cat for $47,160.53 including buckets and attachments  and the trade-in from the Village's 1985 machine.  Delivery will be in 30-60 days.

MAYOR'S REPORT

Mayor Reed stated that the next Senior Board meeting will be March 27 at 7:30 PM at the Senior Center.

Director Rae Jean Burgard had reported to the Mayor of grant approvals totaling $59,000.  One was $15,000 base allocation from the Senior Levy Coalition.  The second was $15,000 for alternate one at the community park. The third was $29,000 for Phase II. 

Mayor Reed addressed Council regarding his memo to them for requests for Bill Hufgard's services to assist Clerk-Treasurer Butler with the 1999 State Auditor's report, interviewing applicants for her replacement, and assisting with some training of the new Clerk-Treasurer.  Mrs. Kopczak asked if the Mayor was requesting authorization or approval from Council.  Solicitor Collins asked if it will be the same kind of arrangement in Fall since Mr. Hufgard is requesting $500 total for his services.  Mayor Reed replied yes.  Solicitor Collins then stated ORDINANCE NO. 20-2000.  AN ORDINANCE RETAINING THE PROFESSIONAL SERVICES OF BILL HUFGARD AS A CONSULTANT TO ASSIST THE CLERK-TREASURER, AND DECLARING AN EMERGENCY.  Mr. Evangelista motioned for suspension of the three reading rule.  Mr. Britton seconded.  All present were in favor.

Mr. Evangelista moved for passage.  Mr. Britton seconded.  All present were in favor.

Mrs. Kopczak asked if the choice in the hiring process for a new Clerk-Treasurer was strictly a mayor's

choice.  Mayor Reed replied that it was per Ohio Revised Code.  Mrs. Kopczak then asked when the applicant is chosen, does Council get to approve the candidate.  Mayor Reed stated that it is not legally required, but he feels that it is better to involve Council.  Mayor Reed expressed that it is an opportunity to select person for four years who is the best suited for the position.

Mayor Reed stated that Council will be attending an executive session after adjournment of the regular meeting.  Mr. Britton moved for adjournment.  Mr. Burgard seconded.  All present were in favor.