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COUNCIL MINUTES VILLAGE OF MADISON Regular Meeting March 3, 2008
Record of Proceedings
Mayor Lee called the meeting to order at 7:30 p.m. and invited all in attendance to join in the Pledge of Allegiance to the Flag. Mayor Lee requested that everyone observe a moment of silence. Council Members Mr. Britton, Mr. Bartlett, Mr. Hamercheck, Mr. Takacs and Mr. Vest and Mr. Verdi were in attendance. Also in attendance Mayor Robert Lee, Solicitor James Hackenberg, Administrator Matt Zapp, Fiscal Officer Tony Long, OIC Dawn Shannon and Ned Foley.
Mayor Lee announced there is one set of minutes to be approved. Council meeting minutes of February 18, 2008 Motion for approval by Mr. Vest, seconded by Mr. Bartlett. All in favor of accepting minutes as amended say I all 6, any opposed none. Minutes passed by 6-0.
Mayor Lee presented Pay Ordinance No. 2155 totaling $29,671.48 for payroll and $46,772.58 for current and upcoming expenses. Move for passage by Mr. Britton, seconded by Mr. Vest to approve Pay Ordinance No. 2155. Mr. Vest question water/sewer refund for Lakeland Community College. Mr. Long said we overcharged the college and explained the refunds of the deposits to cover final bills. Mr. Bartlett asked about the computer maintenance fee. Officer Shannon explained the bill. Roll call on the passage, 6 yeas. Motion carried.
Old Business
ORDINANCE 7-2008 was read by Mr. Hackenberg, AN ORDINANCE CERTIFYING DELINQUENT SANITARY SEWER CHARGES, WATER RENTS, AND REFUSE AND GARBAGE COLLECTIONS FEES TO THE LAKE COUNTY AUDITOR FOR COLLECTION AS OTHER MUNICIPAL TAXES ARE COLLECTED, AND DECLARING AN EMERGENCY.(Third Reading) Move for passage by Mr. Hamercheck, seconded by Mr. Bartlett. Roll call on passage, 6 yeas. Motion carried.
ORDINANCE 8-2008 was read by Mr. Hackenberg, AN ORDINANCE AUTHORIZING AND DIRECTING THE VILLAGE ADMINISTRATOR OF SERVICES AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH GEHRING’S AGENCY, INC.,ON BEHALF OF WESTFIELD COMPANIES, FOR MOTOR VEHICLE INSURANCE FOR MADISON VILLAGE, AND DECLARING AN EMERGENCY. (Second Reading) No motion.
New Business
ORDINANCE 11-2008 was read by Mr. Hackenberg, AN ORDINANCE AUTHORIZING AND DIRECTING THE VILLAGE ADMINISTRATOR OF SERVICES AND FISCAL OFFICER TO ENTER INTO A CONTRACT WITH ASPEN INSURANCE COMPANY, FOR LAW ENFORCEMENT LIABILITY INSURANCE FOR MADISON VILLAGE, AND DECLARING AN EMERGENCY.(First Reading) Motion to suspend, by Mr. Vest, seconded by Mr. Takacs. Roll call on suspension, 6 yeas. Motion to pass, by Mr. Vest, seconded by Mr. Takacs. Mr. Hamercheck asked for the ordinance to be read to the audience. Mr. Zapp gave a brief overview. Discussion was held regarding moonlighting. Mark Bayshore asked about the amount of limitations on the policy. Mr. Zapp said Gehring’s Insurance Agency figures these things out to protect the village. Larry Larson asked about the moonlighting of police officers. Discussion was held by Mr. Hackenberg. Jack Lading asked about the officer signing a release. Discussion was held by Mr. Hackenberg. Roll call on passage, 6 yeas. Motion carried.
ORDINANCE 12-2008 was read by Mr. Hackenberg, AN ORDINANCE AUTHORIZING AND DIRECTING THE VILLAGE ADMINISTRATOR OF SERVICES AND FISCAL OFFICER TO ENTER INTO A CONTRACT WITH GEHRING’S INSURANCE AGENCY ON BEHALF OF ASPEN SPECIALTY INSRANCE COMPANY FOR PUBLIC OFFICIALS LIABILITY INSURANCE FOR MADISON VILLAGE, AND DECLARING AN EMERGENCY. (First Reading) Motion to suspend, by Mr. Vest, seconded by Mr. Verdi. Roll call on suspension, 6 yeas. Motion to pass, by Mr. Bartlett, seconded by Mr. Takacs. Mr. Hamercheck asked for the ordinance to be read. Roll call on passage, 6 yeas. Motion carried.
ORDINANCE 13-2008 was read by Mr. Hackenberg, AN ORDINANCE HIRING JASON CHAPMAN AS A FULLTIME EMPLOYEE FOR THE STREET CONSTRUCTION MAINTENANCE AND REPAIR DEPARTMENT FOR THE VILLAGE OF MADISON ESTABLISHING THE HOURS AND COMPENSATION FOR SAME, AND DECLARING AN EMERGENCY.(First Reading) Motion to suspend, by Mr. Hamercheck, seconded by Mr. Britton. Roll call on suspension, 6 yeas. Motion to pass, by Mr. Vest, seconded by Mr. Bartlett. Mr. Zapp gave a brief background of Mr. Chapman. Larry Larson asked about hiring another part-time, full-time person. Mr. Zapp said they are staying at the current staff without hiring additional help. Roll call on passage, 6 yeas. Motion carried.
ORDINANCE 14-2008 was read by Mr. Hackenberg, AN ORDINANCE APPOINTING MICHAEL KRYANIK AS THE ROAD FOREMAN FOR THE STREET CONSTRUCTION MAINTENANCE AND REPAIR DEPARTMENT FOR THE VILLAGE OF MADISON ESTABLISHING THE HOURS AND COMPENSATION FOR SAME, AND DECLARING AN EMERGENCY. (First Reading)\ Motion to suspend, by Mr. Hamercheck, seconded by Mr. Britton. Roll call on suspension, 6 yeas. Motion to pass, by Mr. Britton, seconded by Mr. Bartlett. Mr. Zapp gave a brief background of Mike Kryanik. Roll call on passage, 6 yeas. Motion carried.
ORDINANCE 15-2008 was read by Mr. Hackenberg, AN ORDINANCE CONFIRMING THE APPOINTMENT OF BRENT W. RUSS AS A PART-TIME PATROLMAN FOR THE MADISON VILLAGE POLICE DEPARTMENT FOR A PROBATIONARY PERIOD OF TWELVE (12) MONTHS, AND DECLARING AN EMERGENCY. (First Reading) Move for suspension, by Mr. Hamercheck, seconded by Mr. Britton. Roll call on suspension, 6 yeas. Move for passage, by Mr. Britton, seconded by Mr. Bartlett. Discussion was held regarding starting rate of pay and cost savings by hiring prior police officers. The swearing in will be at the next village council meeting. Larry Larson asked how many full and part-time officers, OIC Shannon said four full-time including herself and with these two officers 13 part-time. Roll call on passage, 6 yeas. Motion carried.
ORDINANCE 16-2008 was read by Mr. Hackenberg, AN ORDINANCE CONFIRMING THE APPOINTMENT OF PAL A. SHOOK AS A PART-TIME PATROLMAN FOR THE MADISON VILLAGE POLICE DEPARTMENT FOR A PROBATIONARY PERIOD OF TWELVE (12) MONTHS, AND DECLARING AN EMERGENCY. (First Reading) Motion for suspension, by Mr. Hamercheck, seconded by Mr. Britton. Roll call on suspension, 6 yeas. Motion for passage by Mr. Britton, seconded by Mr. Takacs. Same benefits to village apply as with Mr. Russ. Mark Bayshore said OIC Shannon is doing a wonderful job and asked about the hiring without the Chief. Mayor Lee stated the Chief has retired and OIC Shannon is acting Chief. Roll call on passage, 6 yeas. Motion carried.
ORDINANCE 17-2008 was read by Mr. Hackenberg, AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH SMOLEN ENGINEERING, LTD. FOR PROFESSIONAL ENGINEERING SERVICES RELATIVE TO EVALUATION OF THE VILLAGE SANITARY SEWER AND WATER DISTRIBUTION SYSTEMS AND DECLARING AN EMERGENCY. (First Reading) Mayor Lee gave a brief overview regarding the agreement to find the value of our water/wastewater treatment systems. Motion for suspension, by Mr. Hamercheck, seconded by Mr. Vest. Roll call on suspension, 6 yeas. Motion for passage, by Mr. Vest, seconded by Mr. Hamercheck. Larry Larson asked if there was an evaluation regarding our waste water sewer system and what it might need to retain it. Mayor Lee said he would make sure Smolen Engineering does an evaluation regarding the infiltration. Gordon Mosclow wanted to know the plan when they are done with their report to discuss it. Discussion was held with a representative of Smolen Engineering, LTD. Amelia Janco asked where the funds were being taken for this agreement. Mayor Lee said the water and sewer. Mark Bayshore asked if the county was going to do this evaluation. Mayor Lee said they said there is no or little value this is why we are getting a second opinion. Roll call on passage, 6 yeas. Motion carried.
PO Approvals Needed
$5,000.00 dollars to Morton Salt for the purchase of road salt. Motion to approve by Mr. Vest, seconded by Mr. Hamercheck. Mr Vest asked if we are still within budget, Mr. Long said yes. Roll call on approval, 6 yeas. Motion carried.
Public Comment: Larry Larson, 239 West Main Street, wanted to know where we stand on a pay increase. Mr. Long mentioned after the first quarter we would look into this pay increase. Amelia Janco, 170 East Main Street, wanted to know why we need a part-time fiscal assistant. Mr. Zapp stated we need a part-time person here to help out the village. No benefits will be given to this part-time person. Discussion was held on needing the extra help.
Council Reports
Mr. Britton: Wednesday, March 5, 2008 Fire Board Meeting here at Village Hall. Mr. Takacs will not be at the Fire Board Meeting he will be in Washington DC to accept an award for his organization he is representing. Mr. Britton will see if the trustees can come to the meeting.
Mr. Hamercheck: Asked if
there was anymore input regarding the reverse 911 to OIC Shannon. We will
put it on the front page of the website regarding reverse 911.
Mr. Vest: Planning Commission meeting on March 10, 2008 @ 7:00 p.m. Workshop at Madison Village regarding evaluation of cost of service for planning development. Seniors need to know they need to file their tax returns so they can see if they qualify for the stimulus package. March 13, 2008, Chamber of Commerce dinner honoring Chicken & Things, John Frey and Pete Richmond from Richmond and Richmond Insurance.
Mr. Takacs : He will be attending the House Bill 9 certification training on March 14. Spoke of the part-time officers coming back to work for the village and that says a lot for our community.
Mr. Bartlett: Seniors please file your tax returns. Welcome Mr. Chapman. Congratulate Mike on his promotion. Also wanted to commend the road and police department. It was nice to meet some of the seniors while he attended the quarterly senior board meeting.
Mr. Verdi: A resident, Mr. Meivogel had a concern regarding on some traffic light issues on Hubbard Road. Thank you Mr. Zapp for his assistance. He is in the process with the YMCA of giving full–time officers passes to the YMCA. On May 3, the Recreation Board will be having a youth sports parade and it will take place in the township. Welcome Mr. Chapman and thank you Mike for your help.
Engineer’s Report
Mr. Foley reported the activity on the Hider Drive project.
Safety Report
OIC Shannon: Thank you for the approval for the part-time officers. Spoke of both officers. Madison Township started taking applications today. A Cub Scout pak had a tour of the police station. Dave Yankie and his wife went to a business and were not open and thought something happened to the owner. He went above and beyond. She attended the Community meeting and they were very receptive. Mayor Lee read the email from Jeanne Scott, owner of Jeanne’s Gift Baskets thanking everyone. Thanked OIC Shannon and she was applauded.
Fiscal Officer Report
He will furnish the results of the new costs of the elections. He discussed our investments income, payments on the Sterling Truck and other recommendations. March 26, 27 he will be in Columbus at a conference
Administrator’s Report
March 21, 22 he will be in Columbus at a UAN class. Thanked everyone who helped Jeanne Scott. He might not be at the next merchants meeting scheduled for March 12, 2008 @ Nifty Fifty’s from 8:00-9:00 am.
Mayor’s Report
Next regular council meeting March 17, 2008 @ 7:30 p.m. Reminder to everyone Friday, March 21, Village Hall will be closed for Good Friday. Saturday, March 22, will be the Village Town Hall Meeting at 10:00 a.m. March 24, 2008 we will have our monthly workshop and Neighborhood Watch will be March 26 at Stratton Place. Mr. Bartlett wanted to announce the 4th Annual RedBird Run, Sunday May 18, 2008.
Motion by Mr. Britton, seconded by Mr. Hamercheck that the meeting be adjourned at 8:48 p.m., roll call 6 yeas. Motion Carried. Meeting Adjourned.
__ Robert F. Lee, Mayor Tony Long, Fiscal Officer DATE |