RECORD OF PROCEEDINGS

RECORD OF PROCEEDINGS

Minutes of MADISON VILLAGE Meeting Held March 6, 2000

REGULAR MEETING MARCH 6, 2000

Mayor Reed called the meeting to order at 7:02 PM. Council Mr. Britton, Mr. Burgard, Mr. Evangelista,

Mr. Loparo, Mrs. Kopczak, and Mr. Britton were in attendance. Also in attendance were Engineer Foley,

Solicitor Collins, Administrator Sample, and Police Chief Matty.

Mayor Reed then asked Council and citizens to join him in the Pledge of Allegiance.

Mr. Burgard voted to approve meeting minutes from February 28. Mr. Evangelista seconded. All present were in favor, except for Mr. Loparo who abstained. Mrs. Kopczak voted for approval as amended after a correction was made regarding her question concerning CIR, Inc.'s extra work listed on Pay Order No. 1975, including Administrator Sample's response that CIR's additional work at the Senior Center was not included in the bill.

Clerk-Treasurer Butler read the list of expenditures for Pay Order No. 1975 totaling $85,466.81.

Mr. Britton moved for passage. Mr. Burgard seconded. All present were in favor. Mrs. Kopczak asked two questions regarding payments listed. Her first question was in regards to Quality Electric's work at the Waste Water treatment Plant. Administrator Sample answered that a discussion was held at a December Council meeting approving electrically wiring per EPA standards. Mrs. Kopczak second question was directed at JPS Design's printing of envelopes. Administrator Sample replied that it was a reorder of envelopes used in water/sewer billing.

VISITORS

None

OLD BUSINESS

ORDINANCE NO. 11-2000 was read by Solicitor Collins for the third time. AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF MADISON, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2000. Mr. Britton motioned to amend the ordinance. Mr. Evangelista seconded. All present were in favor. Mr. Britton moved for passage. Mr. Evangelista seconded. All present were in favor. Prior to the amendment and passage of Ordinance 11-2000, Administrator Sample discussed changes to the 2000 budget. Due to repairs per ADA requirements, a reduction in spending of $2,500.00 for redecorating Council Chambers was changed. The Fire District's charges for re-roofing was added (50% of the Village cost is $2,117.00). A reduction was made to the cost of crack sealing Hyder Drive from $7,000.00 to $6,000.00 because the grinding of cracks will be done by Village employees.

Chipper rental will cost $2,000.00. The addition of $4,000.00 was added for the south side of West Main Street's rehabilitation, along with a decrease for the purchase of a 1996 cemetery truck to $5,500.00. Sample checked into the availability of four-wheel drive vehicles for the Safety Department. The Durango, Expedition, , Explorer, and Jeep Cherokees all can be purchased off the lot but does not include the "police package" with police equipment. Administrator Sample explained that based on pending legislation for rate increases for water tap-in fees and water capital improvement fees, adjustments in revenues can be made to balance debt payments that the Village is going to incur. Mayor Reed stated that after having the budget for six weeks, he asked Council if they have any questions since it was the third reading of Ordinance 11-2000. Mr. Evangelista asked what was the dollar amount carried over. Administrator Sample replied $82,00.00 in the General Fund. Mayor Reed stated that with the reduction in the levy, $58,000 worth of income to the Village has been reduced. The Village will have to pack up the difference from residential and commercial growth. Mrs. Kopczak added because of the changes with the decrease in revenues from the levy, but there is an increase due to the CIF charge. She suggested tabling the ordinance to give everyone, including the residents a chance to review the changes. Mayor Reed replied that most of the changes represent a reduction in expenses. Administrator Sample added that the last month the proposed budget has been on the web page, no one has commented or voiced concerns.

ORDINANCE NO. 14-2000 was read by Solicitor Collins for the second time. AN ORDINANCE APPROVING THE FINAL DEDICATION PLAT FOR WATER TOWER DRIVE IN MADISON VILLAGE. Mr. Evangelista motioned to suspend the three reading rule. Mr. Britton seconded. All present were in favor. Mr. Smith moved for passage. Mr. Evangelista seconded. All present were in favor.

Prior to passage, Mayor Reed asked Solicitor Collins if the renaming of the streets need to be approved along with the approval of Ordinance 14-2000. Solicitor Collins replied that an amendment can be made at a later date. Mayor Reed wished Mr. Zelko and Mr. Kapel, the developers who were present, good luck with their endeavors.

ORDINANCE NO. 16-2000 was read by Solicitor Collins for the second time. AN ORDINANCE AMENDING ORDINANCE NO. 48-1994, SO AS TO INCREASE WATER SERVICE TAP-IN FEES AND TO ESTABLISH A WATERWORKS SYSTEM CAPITAL IMPROVEMENT FEE.

ORDINANCE NO. 17-2000 was read by Solicitor Collins for the first time. AN ORDINANCE GRANTING AN EASEMENT TO PENN OHIO PROPERTIES, INC. FOR ACCESS, INGRESS AND EGRESS, ACROSS A PORTION OF MADISON VILLAGE'S PROPERTY LOCATED AT

33 NORTH LAKE STREET, MADISON, OHIO. Solicitor Collins stated that Council had authorized him two meetings prior to prepare and submit this ordinance to Administrator Sample who gave Mr. Lampson a copy. Mr. Lampson requested two changes to be made. He first requested the addition of Koby Enterprises, Inc. because Penn Ohio will eventually be transferred to Koby. Mr. Lampson was concerned that the easement would extinguish should the Village need the property for public use.

Mr. Evangelista requested a lay out of the easement. Engineer Foley stated that they did not have an updated copy. Administrator Sample added that the copy states the easement will go across Village parking lot in the northwest corner for approximately 12 feet. Mr. Britton added that the original drawing of the front property was incorrect. Mr. Britton asked if the Village can block off the area for special events, and stated that people are cutting through Erbocher's property. Solicitor Collins said that the Village, although not specifically, reserves the right to block off the property for special events. Mr. Evangelista asked if there is a legal description. Solicitor Collins replied no, however, the drawing will be blown up, and that the 12 foot easement (a crossover to the property) area will be colored in. Council left the ordinance for one reading until further clarification.

NEW BUSINESS

RESOLUTION NO. 08-2000 was read by Solicitor Collins. A RESOLUTION SUPPORTING THE 2000 CENSUS. Mr. Evangelista moved for passage. Mr. Smith seconded. All present were in favor.

Solicitor Collins read the 2000 Resolution to all present. Administrator Sample stated that Village administration has been working closely with the U. S. Census by giving the Bureau up-dated maps of sub-divisions and accurate addresses.

COUNCIL REPORTS

Mrs. Kopczak asked if there was any interest in Mr. Henn's position on the Board of Zoning Appeals. Mayor Reed answered that there have been two requests which will be narrowed down to one and announced the beginning of April.

Mr. Evangelista reported that the Community Improvement Corporation meeting elected officers which include Mr. Gilmer, President, Mr. Aufuldish, first Vice-President, Patrick Rosbitini, second Vice-President, Holly Mayernick as Secretary, and Jerry Youngblood as Treasurer. Mr. Evangelista said he was elected as Chairman of the Industrial Revenue Bond Committee. Mr. Evangelista asked about sanitary sewer at Middle Ridge and Hubbard Roads since the re-opening of Convenient. The store is not operating at full capacity. Mr. Evangelista requested that we support the establishment via a letter or resolution for the county to help boost efforts. Solicitor Collins said that initial contact can be made to Chris Hodges at the Department of Utilities, then submit a resolution to the county commissioners.

Mr. Smith thanked Administrator Sample on the good job he did on the budget.

ENGINEER'S REPORT

Engineer Foley said the contractors are continuing with the boring under the railroad tracks. Water Tower Drive will begin shortly. Village Glen Phase I construction of the sanitary sewer is starting. Clean-up work is happening at Huntington Woods. The East Main and River Streets water line improvement. Park Street improvements will begin in the near future. Engineer Foley will be meeting with Sidley's engineer.

SAFETY REPORT

Chief Matty stated that he received correspondence from the Lake County engineers confirming the ODOT's Bates Road overpass construction May 30 - August 2. The Police Chief said that he will be attending a class in Akron on April 18 pertaining to public records and Senate Bill 78. The end of month Safety report has been submitted. Chief Matty added that on March 22, he will be "arrested" at Frank and Brenda's Restaurant for the March of Dimes. A poster will be circulated among local businesses targeting under age drinking. Madison Township, Madison Village, Lake County Sheriff, and Perry Village will be participating in the program funded by a state grant.

ADMINISTRATOR'S REPORT

As directed by Council, Robinson, an arborist, will be inspecting the park's trees. Administrator Sample requested authorization from Council to re-bid garbage specs since the contract is coming up in June. Changes are to include that all waste go to the Lake County Landfill. Current specs will be used to proceed in the bidding. Mr. Burgard moved motioned for approval. Mr. Loparo seconded. All present were in favor. Administrator Sample reported that the Village received approval from the Ohio Public Works Commission for $344,500.00 towards the River Street/East Main Street Waterline Replacement project.

The money awarded is based on a 50/50 match from the Village. Brush pick-up is April 24, leaf pick-up is April 10, and junk pick-up is May 24. The tree planting program will be spending $2,500.00 in March and April. Over the past eleven years, the Village has planted 400-500 trees.

MAYOR'S REPORT

Mayor Reed announced that four out of six Council members received notice of this evening’s interview for a part-time patrolman at 8:30 PM and expressed that hopefully Mrs. Kopczak and Mr. Britton can attend since Council represents the Safety Committee.

Mayor Reed recapped the Madison Senior Board meeting. An architectural drawing of three conceptual designs were presented. Mary Lou McCracken, Madison Township Trustee, will be taking a copy back to the Township. The drawing is available for public review.

Since Council passed the Village's operating budget, the Mayor stated that the fourth draft of the Senior Center budget needs approval. Expenses are split with Madison Township; 70% Township, 30% Village. Mrs. Kopczak questioned an expense for $15,600.00 after the budgeted $58,500.00. Administrator Sample explained the Senior Center Director's salary and workman's compensation are directly paid by the Village.

Then, the Village is compensated from the revenue side. Mrs. Loparo asked about $4, 000.00 in miscellaneous expenses. Sample stated that $4,000.00 is reimbursed. $25,000.00 is from Lake County Senior Coalition which is slated for the architectural design of Phase II. After further clarification of the revenues and expenses, Mr. Loparo motioned for approval. Mr. Smith seconded. All present were in favor, except for Mr. Burgard who abstained.

Mr. Loparo suggested changing the date of brush pick-up since it is the day after Easter. After discussion, the new date for brush pick-up is April 17.

Mayor Reed suggested looking into the Chamber of Commerce's workman's compensation package for a potential savings.

Mayor Reed announced at 8:10 PM that the regular meeting had concluded and that Council would be attending an Executive session at 8:30 PM regarding the interview for a part-time police officer. All present were in favor.