REGULAR
MEETING
May 1, 2000
Mayor Reed called the meeting to order at 7:00PM. Council Members Mr. Britton, Mr. Evangelista, Mrs. Kopczak and Mr. Loparo were present. Mr. Burgard and Mr. Smith were absent. Also in attendance were Clerk Treasurer Butler, Engineer Foley, Solicitor Collins, Administrator Sample and Police Chief Matty.
Mayor Reed asked Council and
citizens to join him in the Pledge of Allegiance.
Mr. Britton motioned to
approve the minutes of the April 17th meeting.
Mr. Evangelista seconded. All
others present were in favor.
Clerk Treasurer Butler read the list of expenditures for Pay Order 1979 totaling $97,028.30. Mr. Loparo motioned for approval. Mr. Evangelista seconded. All others present were in favor. Mrs. Kopczak commented regarding the floor cleaning at Stratton Place. Administrator Sample stated that the MPACC donated the cleaning of the Main Floor and the Village paid for the cleaning of the Downstairs. Mrs. Kopczak also questioned the vehicle maintenance charges. Administrator Sample confirmed that the vehicle maintenance charges were for the recently purchased used cemetery truck.
Teresa Milanese, Lake County
Tribune, introduced Gil Gallina, Madison High School’s Foreign Exchange
student from Brazil.
OLD
BUSINESS
ORDINANCE
NO. 25-2000 was read by Solicitor
Collins for the second time. AN ORDINANCE AMENDING ORDINANCE NO. 33-1996, AS AMENDED, BY MODIFYING
SECTIONS 10.2.1, 10.2.2, 10.2.4.a(3), 10.3.2a(3) AND BY ADDING NEW SECTIONS
10.2.6 AND 10.3.3, ALL RELATED TO RULES AND REGULATIONS REGARDING FENCES.
NEW
BUSINESS
Mayor Reed stated that Resolution No.13-2000 was to appoint Mr. Mark Vest to the unexpired term of Dr. Mitch Henn.
RESOLUTION NO. 13-2000 was
read by Solicitor Collins for the first time.
A RESOLUTION CONFIRMING THE APPOINTMENT OF MARK VEST TO THE
MADISON VILLAGE BOARD OF ZONING APPEALS TO FILL A VACANCY EFFECTIVE MAY 1, 2000
AND TO COMPLETE THE UNEXPIRED TERM ENDING DECEMBER 31, 2000 AND DECLARING AN
EMERGENCY. Mr. Evangelista moved for passage. Mr. Britton seconded.
All present were in favor.
Solicitor Collins then
swore in Mr. Mark Vest as a member of the Madison Village Board of Zoning
Appeals
Mayor Reed announced
that another new Board of Zoning Appeals member, Mr. Steve Toward, was also in
attendance. Solicitor Collins has
scheduled an orientation for the new Board of Zoning Appeals members on
Thursday, May 4, 2000.
COUNCIL REPORTS
Mr. Britton announced
that Solicitor Collins had distributed a draft of the Noise Level Ordinance for
review.
Mr. Evangelista noted at
the last meeting of the Madison Recreation District, a motion was made to
include three additional members-at-large, each with a one-year term.
This motion was made due to a number of new businesses requesting
involvement with the district. Mr. Evangelista also asked if Council would like to entertain
the possibility of “summer
hours”. Some discussion was held,
however, it will be discussed further at the next Council meeting.
ENGINEER’S REPORT
Work on Eagle Street,
south of the tracks started today. That
area on Eagle Street and Union Street will be very busy in the next four to six
weeks as the sewers are being placed on both streets. Signs will be posted notifying residents with respect to the
project status. The water line restoration on West Main Street will be redone
soon. Huntington Woods Development is repairing the dyke area that failed and
are moving forward with the Site restoration. The first phase will be wrapped up
within a few weeks. Madison Village
Commerce Park, the commercial area behind Potbelly’s will commence soon. The
record plat is ready for final review and Solicitor Collins is reviewing the
bond. Revised plans have been received for Sidley’s subdivision across the
street from this Development. Engineer
Foley feels that sometime this month Sidley will be prepared to move forward.
The River Street Sanitary Sewer Project is winding down with obtaining
the easements. When the balance of
the easements are signed, preparation to bid the project will begin. Fieldwork is continuing on the 1999 Issue 2 Grant for the
East Main Street and River Street Waterline Replacement Project.
Finalization of the 2000 Issue 2 applications are being completed.
The first being proposed is the extension of the sanitary sewer
where the Eagle Street Project ends, west to the Parkway Pump Station.
The purpose of that project is to abandon the Pump Station and make it gravity
all the way to the plant. The other proposed project is the signalization and widening
at the intersection of River and Main Streets.
A meeting was held last week with the Architect, Administrator Sample and
Engineer Foley with respect to preliminary sketches for ADA access to Village
Hall, and other associated renovations, to obtain Council’s consideration for
future improvement.
SAFETY REPORT
Chief Matty noted that
he met with Central Advisory Board with regard to the radio upgrade. Minutes of
the meeting were distributed to Council. He
also stated that Patrolman Anderson has completed the required training hours.
Chief Matty requested that a Safety Committee meeting with Council be held
following the May 15th Council meeting to review 5 part-time applicants.
Two more officers, in addition to Patrolman Anderson, are needed. The
Department will be losing two officers within the next few months; one to
another Agency and one who will stay and assistant until Patrolman Clark is back
on duty. Chief Matty provided
Council with a copy of the projected costs for part-time officers, additional to
budget, while Patrolman Clark is recuperating.
Chief also stated that the Gold Wing Touring Association will not need
the street closing scheduled for May 21sst, but will need the traffic
control on May 20th for the tour scheduled to leave the Legion Post
on Hubbard Road for the ride to Parkway and back to the park. Chief Matty
recently received the COPS Fast Grant Universal Hire application.
The Chief and Clerk Treasurer Butler are completing the paperwork to be
submitted by the end of May. Received
notification from the U.S. Justice Dept. of the Replacement Vest Program. Chief
Matty allocated $l2,000 in the budget for replacement vests.
The cost to the Village is 50% or $6,000, however the Village is required
to pay the $12,000 up front and submit the bill to the Justice Department who
will then reimburse $6,000.
Mrs. Kopczak commented
that since the need for part-time patrolmen was ongoing, would Chief Matty
consider hiring more full-time officers and rotating their shifts.
Chief Matty responded that this is a possibility and had been considered
with regard to the COPS Fast Grant.
ADMINISTRATOR’S REPORT
Work continued this past
week on the Freeway Clean-up Project. An
equipment company who has turned the area into a construction yard, which is not
permitted by the Zoning Code, is occupying a business on the south side of the
freeway. A certified letter was
sent to them. The property Owners responsible for the junk cars on the south
side of the freeway were also notified. Administrator
Sample also spoke with the Owner of the home in great disrepair on the south
side of the freeway. The Owner
stated that the house and barn would be removed from the property within 60
days.
Administrator Sample met
with the majority of the property Owners on the South side of Main Street with
regard to sidewalks, tree planting and lamps. That project should be completed
by Memorial Day. The Road Crew will begin work in the cemetery on preparing the
headstone footers. Other upcoming
projects include restriping the crosswalks and parking spaces on Main Street and
pouring sidewalks on Union Street. Tree planting recently began, but many of the
trees received were not of high quality and were returned to the supplier for
replacement.
MAYOR’S REPORT
Mayor Reed announced the
next Senior Board Meeting will be held on May 10, 2000 at 7:30PM at the Senior
Center.
Administrator Sample
updated Council on the recent variances issued by the Board of Zoning Appeals.
The most recent variance was issued to Mr. and Mrs. Ronald Heinz to add a room
to the back of their home at 465 Tappan Oval.
This variance was approved on April 19th.
Mayor Reed commented on
the recent decorating and painting of the Council Chambers and thanked
Administrator Sample for the upgrades.
Mrs. Kopczak asked
Administrator Sample when the road repair is expected to be made on Hyder Drive.
Administrator Sample stated that the repairs would be made as soon as the
weather remained warm on a consistent basis.
Mr. Evangelista motioned
for adjournment at 7:30PM. Mrs.
Kopczak seconded. All present were
in favor.