Mayor Evangelista called the meeting to order at 7:03 pm and invited all in attendance to join in the Pledge of Allegiance.
Council Members Mr. Britton, Mr. Buck, Mr. Burgard, Mr. Loparo and Mr. Toward were present. Mr. Smith was absent. Also in attendance were Administrator Sample, Clerk-Treasurer Reed, Solicitor Murray, Chief Matty and Engineer Foley
Mr. Britton motioned to approve the minutes of the April 21, 2003 meeting. Mr. Toward seconded. All present were in favor except Mr. Burgard who abstained.
Clerk-Treasurer Reed presented Pay Ordinance #2044 totaling $82,719.55. Mr. Buck motioned to approve Pay Ordinance #2044. Mr. Burgard seconded. All present were in favor.
Mr. Mark Vest has questions concerning the subject of secession and inside millage. On April 21, 2003, he was in Village Hall and was lead to believe that only discussion of the inside millage would occur, not a vote of secession. He felt the resolution drafted that night was a bit hastily done. He feels something of this importance should go to an ordinance and have readings. On April 7, 2003, there was discussion of informing the public through the water bills. He was also under the impression that Council was in no hurry for secession.
Mayor Evangelista stated that the notification process through the water bills is still being worked on. As far as the resolution being drafted, Council as a body chose to have that drafted. Administrator Sample noted that it is up to Legal Council as to which type of legislation applies, either an ordinance or a resolution. In this case, under the statute that governs a village, this calls for a resolution not an ordinance. That is why it was subjected to a resolution.
Mayor Evangelista asked Council if they would pass a motion to delay the resolution to secede until such time that current negotiations have been worked out with the trustees. Mr. Toward motioned to delay Resolution #8-2003 until negotiations are worked out with the Township Trustees. Mr. Burgard seconded. All present were in favor.
Mr. Stony Drain of 4811 River Road, Perry is associated with Waste Management. He thanked Council for allowing the last 6 years of business with Waste Management. He wants them to know how important Madison Village is to his company.
ORDINANCE #15-2003 was read by Administrator Sample for the third time. AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF $1,100,000 NOTES, IN ANTICIPATION OF THE ISSUANCE OF BONDS, FOR THE PURPOSE OF IMPROVING THE WATERWORKS SYSTEM OF THE VILLAGE BY INSTALLING AND REPLACING WATERLINES, HYDRANTS AND VALVES, TOGETHER WITH ALL NECESSARY APPURTENANCES THERETO, IMPROVING RIVER STREET BETWEEN CERTAIN TERMINI BY CONSTRUCTING SANITARY SEWERS, MANHOLES AND SERVICE CONNECTIONS, TOGETHER WITH ALL NECESSARY APPURTENANCES THERETO, IMPROVING BATES ROAD BETWEEN CERTAIN TERMINI BY THE CONSTRUCTION OF A WATERLINE TOGETHER WITH ALL NECESSARY APPURTENANCES THERETO, AND IMPROVING WEST MAIN STREET BETWEEN CERTAIN TERMINI BY CONSTRUCTING A WATERLINE, HYDRANTS, VALVES AND SERVICE CONNECTIONS, TOGETHER WITH ALL NECESSARY APPURTENANCES THERETO, AND DECLARING AN EMERGENCY. Mr. Loparo motioned for passage of Ordinance #15-2003. Mr. Burgard seconded. All present were in favor.
ORDINANCE #17-2003 was read by Administrator Sample for the third time. AN ORDINANCE AMENDING ORDINANCE #33-1996, AS AMENDED, AND THE DISTRICT MAP AND DISTRICT MAP DESIGNATIONS WHICH FORM A PART OF THE ZONING CODE OF THE VILLAGE OF MADISON BY CHANGING THE LAND USE OF AND REZONING A CERTAIN PARCEL OF REAL PROPERTY LOCATED AT 235 EAST MAIN STREET IN MADISON VILLAGE, FROM “R-2” SINGLE FAMILY RESIDENCE DISTRICT TO “A-1” AGRICULTURAL DISTRICT. Mr. Britton motioned for passage of Ordinance #17-2003. Mr. Buck seconded. All present were in favor.
ORDINANCE #19-2003 was read by Administrator Sample for the second time. AN ORDINANCE AWARDING A BID TO, AND AUTHORIZING EXECUTION OF A CONTRACT WITH WORLD RESOURCE RECOVERY SYSTEMS OF OHIO INC. FOR THE COLLECTION, HAULING AND DISPOSAL OF RESIDENTIAL GARBAGE AND REFUSE IN MADISON VILLAGE.
ORDINANCE #20-2003 was read by Administrator Sample for the second time. AN ORDINANCE AUTHORIZING AND DIRECTING THE VILLAGE ADMINISTRATOR, CLERK-TREASURER AND CHIEF OF POLICE TO EXECUTE AN AGREEMENT WITH LAKE COUNTY FOR CENTRAL COMMUNICATIONS DATA PROCESSING SERVICES AND DECLARING AN EMERGENCY. Mr. Loparo motioned for suspension of the three reading rule. Mr. Toward seconded. All present were in favor. Mr. Loparo motioned for passage of Ordinance #20-2003. Mr. Buck seconded. All present were in favor.
ORDINANCE #21-2003was read by Administrator Sample for the second time. AN ORDINANCE CONFIRMING THE APPOINTMENT OF JASON CLARK AS A PART-TIME PATROLMAN FOR THE MADISON VILLAGE POLICE DEPARTMENT FOR A PROBATIONARY PERIOD OF SIX (6) MONTHS, AND DECLARING AN EMERGENCY. Mr. Britton motioned for suspension of the three reading rule. Mr. Loparo seconded. All present were in favor. Mr. Britton motioned for passage of Ordinance #21-2003. Mr. Loparo seconded. All present were in favor.
ORDINANCE #22-2003 was read by Administrator Sample for the second time. AN ORDINANCE APPROVING THE FINAL PLAT AND THE FINAL SUBDIVISION IMPROVEMENT PLANS OF PHASE II OF HUNTINGTON WOODS SUBDIVISION.
RESOLUTION #9-2003 was read by Administrator Sample. A RESOLUTION COMMENDING AND CONGRATULATING LEONARD HARDING UPON THE SPECIAL OCCASION OF BEING NOMINATED FOR THE OUTSTANDING SENIOR CITIZEN AWARD. Mr. Burgard motioned for passage of Resolution #9-2003. Mr. Buck seconded. All present were in favor.
RESOLUTION #10-2003 was read by Administrator Sample. A RESOLUTION HONORING RICHARD BOONSTRA OF BOY SCOUT TROOP 55 UPON EARNING AND RECEIVING THE DISTINGUISHED EAGLE SCOUT AWARD. Mr. Britton motioned for passage of Resolution #10-2003. Mr. Buck seconded. All present were in favor.
RESOLUTION #11-2003 was read by Administrator Sample. A RESOLUTION HONORING ALEXANDER HEARN OF BOY SCOUT TROOP 55 UPON EARNING AND RECEIVING THE DISTINGUISHED EAGLE SCOUT AWARD. Mr. Loparo motioned for passage of Resolution #11-2003. Mr. Burgard seconded. All present were in favor.
Mayor Evangelista spoke of creating a Community Reinvestment Area that could provide tax abatements for downtown property owners that improve their properties. A resolution is prepared to start this process if council is interested in moving on this tonight. Mr. Loparo would like this to be tabled until Mr. Smith returns.
Mr. Britton reported that the fireboard would have a meeting May 7, 2003.
Mr. Toward extended compliments to the Loparo’s and the Behm’s for their efforts in the opening of their new Bed and Breakfast.
Mr. Loparo thanked everyone that was at the Grand Opening of the Bed and Breakfast. They had a good turnout.
Mr. Loparo also wanted to report that as a citizen and property owner on Main Street, he is interested in forming a plan to help develop property in the downtown area. Mr. Sill, the owner of the ReMax office, has names of builders that might be interested in purchasing downtown buildings. Mr. Loparo feels that this is a family community and he would like to see more family things to do downtown.
Mr. Buck visited the three new businesses in town on Saturday, the ReMax office and the two Bed and Breakfasts. He gave his compliments to those three businesses.
Mr. Burgard apologized for not being at the last meeting.
Mr. Foley reported that the work on Huntington Wood Phase II began last week and they are currently installing the sanitary sewers. The entire project is scheduled to be complete by early June.
He received a call from the developer of Watertower Drive. They anticipate starting to work on Phase II next week.
Chief Matty reported that his department participated in Law Days at the Mentor Mall on Saturday. On Sunday they conducted traffic control for the Louie Run.
Ordinance #23 is an Ordinance authorizing the Clerk-Treasurer, Village Administrator and Chief of Police to enter into contract with Lake County to continue a Leads package. Mr. Britton motioned for suspension of the three reading rule. Mr. Toward seconded. All present were in favor. Mr. Britton motioned for passage of Ordinance #23-2003. Mr. Buck seconded. All present were in favor.
Resolution #12-2003 is to adopt a pursuit package as written as recommended by Chief Matty. Mr. Britton motioned for passage of Resolution #12-2003. Mr. Buck seconded. All present were in favor.
Chief Matty also reported that he ordered a new cruiser last week, but is not sure of the delivery date.
Administrator Sample reported that he received a letter from Richard Dame of South Dayton Road who is interested in tying into the Village sewer system.
He also gave Council a copy of a letter from J.W. Bettley Builders as they have an interest in purchasing a parcel of approximately one acre located between Sweet Briar Condos and Edwards Street. Solicitor Murray advised that property owned by the Village would have to go to the highest bidder at a Public Auction.
Administrator Sample reminded Council of the annual junk pick up on Saturday.
Crews are presently preparing the parks for Memorial Day. The road department is in the process of pouring footers for headstones in the cemeteries.
Mayor Evangelista gave Council a copy of the tentative Design Review Board Members of 2003. Mr. Roger Smart is an ex-banker; Mrs. Denise Michaud is a licensed realtor; Mr. James Andersky is a licensed appraiser; Mr. Dave Albert is a licensed realtor; and Mayor Mike Evangelista is also a licensed appraiser. After Article 25 is passed to create the Design Review Board, these people will make up the Board. The historical Society is also interested in some of its members being advisors. Sean Sill of ReMax is also interested in an advisors position.
Some upcoming anniversaries for Village employees are Keith Dockerty will celebrate 3 years, Carl Nicely will celebrate 9 years and Officer Don Shannon will celebrate 10 years.
Mayor Evangelista had the honor of attending ribbon-cutting ceremonies on May 3, 2003 for the two Bed and Breakfasts and the new ReMax office. The B&B’s are outstanding, almost museum-like. The ReMax office is the nicest office the Mayor has seen in a very long time.
Some upcoming dates include: May 12, 2003 is the next Planning Commission Meeting, May 15, 2003 is Mayor’s Court, May 19, 2003 is the next Council Meeting and May 26, 2003 at 11:00 am is the kickoff of the Memorial Day Parade.
At 8:55 pm, Mayor Evangelista asked Council to adjourn to Executive Session for the purpose of Legal and Personnel, with no further business to be conducted after. Mr. Britton motioned to adjourn to Executive Session. Mr. Toward seconded. All present were in favor.
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