Minutes of Madison Village Meeting held November 3, 2003
Mayor Evangelista called the meeting to order at 7:03 pm and invited all in attendance to join in the Pledge of Allegiance.
Council Members Mr. Britton, Mr. Buck, Mr. Burgard, Mr. Loparo, Mr. Smith and Mr. Toward were present. Also in attendance were Administrator Sample, Clerk-Treasurer Reed, Engineer Foley and Chief Matty.
Mr. Toward motioned to approve the minutes of the October 20, 2003 meeting. Mr. Loparo seconded. All present were in favor.
Clerk-Treasurer Reed presented Pay Ordinance #2054 totaling $62,964.91. Mr. Loparo asked if someone would be sure the attachment gets attached to Pay Ordinance #2054. Clerk-Treasurer Reed assured him it would be attached. Mr. Loparo motioned for passage of Pay Ordinance #2054 with attachment. Mr. Smith seconded. All present were in favor. Mr. Toward suggested that the Verizon Phone bill be looked into. The phone companies are very competitive right now and might be able to give a better deal. Administrator Sample will look into this.
Mayor Evangelista wanted to take this time to recognize the Village Parks and Cemeteries crew for jobs well done. He stated that not a day went by that the parks and flowers were not looking 100%. He asked the crew to stand and they were given a round of applause. Congratulations.
Reverend William Alvey, Chairman on the Madison Concerts in the Park stated that the 2003 season was very successful in spite of the rain and power failure. All of their expenses are paid and they have a balance to begin the 2004 season. Madison Concerts in the Park would like to continue to provide a Thursday evening opportunity of music and fellowship for the citizens of Madison and the surrounding areas. They would like to reserve the Village Park each Thursday from 6:00 pm to 9:00 pm in June, July, August and September 2004, with the exception of August 5, that would be Madison Old Fashioned Days. Mr. Toward motioned to approve those dates. Mr. Smith seconded. All present were in favor.
Mr. Chuck Payne of Nifty Fifty Restaurant would also like permission to use the Village Park for the Cruising Car Show on Tuesdays starting in May 2004 until October 2004 from 6-9 pm. Mr. Smith motioned to approve those dates. Mr. Britton seconded. All present were in favor.
OLD BUSINESS
ORDINANCE #36-2003 was read by Administrator Sample. AN ORDINANCE ESTABLISHING THE HISTORIC PRESERVATION DISTRICT AND LISTED PROPERTIES FOR THE VILLAGE OF MADISON, OHIO, AND PROVIDING FOR THE ADMINISTRATION ENFORCEMENT AND AMENDMENT THEREOF, ALL FOR THE PURPOSE OF PROMOTING THE PUBLIC WEALTH, SAFETY, MORAL, COMFORT AND GENERAL WELFARE OF THE RESIDENTS OF THE VILLAGE. Ordinance #36-2003 remains tabled.
ORDINANCE #48-2003 was read by Administrator Sample for the second time. AN ORDINANCE AUTHORIZING AND DIRECTING THE VILLAGE ADMINISTRATOR AND CLERK-TREASURER TO ENTER INTO A CONTRACT WITH THE WESTFIELD COMPANIES THROUGH GEHRING’S AGENCY, INC. FOR GENERAL LIABILITY INSURANCE FOR MADISON VILLAGE, AND DECLARING AN EMERGENCY. Mr. Loparo motioned for suspension of the three reading rule. Mr. Smith seconded. All present were in favor. Mr. Loparo motioned for passage of Ordinance #48-2003. Mr. Buck seconded. All present were in favor.
ORDINANCE #49-2003 was read by Administrator Sample for the first time. AN ORDINANCE PROVIDING FOR ADDITIONAL APPROPRIATIONS AND ADJUSTMENTS TO VARIOUS LINE ITEMS FOR THE CURRENT EXPENSES AND FOR OTHER EXPENDITURES OF THE VILLAGE OF MADISON, OHIO, FOR THE PERIOD BEGINNING JANUARY 1, 2003 TO AND INCLUDING DECEMBER 31, 2003 AND DECLARING AN EMERGENCY. Administrator Sample explained that for the most part, they are staying within the budget, but gave a brief explanation of each adjustment made. Mr. Burgard motioned for suspension of the three reading rule. Mr. Britton seconded. All present were in favor. Mr. Britton motioned for passage of Ordinance #49-2003. Mr. Smith seconded. All present were in favor.
ORDINANCE #50-2003 was read by Administrator Sample for the first time. AN ORDINANCE AMENDING ORDINANCES #80-1991 AND #8-1992 TO REDEFINE THE JOB DUTIES OF THE ADMINISTRATIVE ASSISTANT AND MAYOR’S COURT CLERK AND DECLARING AN EMERGENCY. Mr. Smith motioned to suspend the three reading rule. Mr. Buck seconded. All present were in favor. Mr. Smith motioned for passage of Ordinance #50-2003. Mr. Buck seconded. All present were not in favor. Motion defeated.
ORDINANCE #51-2003 was read by Administrator Sample for the first time. AN ORDINANCE AMENDING ORDINANCE #29-1985 SECTION 5(d) SO AS TO MODIFY THE HOURS FOR COMMERCIAL COLLECTION OF GARBAGE OR REFUSE WITHIN THE VILLAGE OF MADISON. Administrator Sample noted that the new hours would be 7:00 am to 7:00 pm.
Mr. Britton reminded everyone to get out and vote tomorrow.
Mr. Smith reported that there would be a Fire-Board recognition dinner on November 19, 2003.
Mr. Loparo noted that Mr. Vest, Mr. Smith and himself would see everyone at the polls.
Mr. Buck stated that the next Planning Commission Meeting will be November 10, 2003 and he also encourages everyone to get out and vote.
Mr. Burgard also urged everyone to get out and vote.
Engineer Foley reported that the bear path improvement project adjacent to the YMCA has been reviewed and approved with the storm drainage plans and is ready to be forwarded to the Planning Commission. The Parkway Pump station project is continuing. The booster station at the water tower is underway.
Chief Matty reported that Halloween was very smooth. He had 13 officers out in 6 patrol cars and 2 bike patrols.
Administrator Sample reported that he and Chief Matty are working on an application for FEMA, as they will reimburse municipalities for overtime expenses and equipment expenses because of the blackout on August 14, 2003. They met with FEMA last week and it appears the Village will get a reimbursement of approximately $2,500. Administrator Sample only needs authorization from Council to make application on behalf of the Village through Ohio Emergency Management Agency and FEMA. Mr. Smith motioned to make application. Mr. Burgard seconded. All present were in favor.
The leaf pickup continues and the fire hydrant flushing is completed.
Mayor Evangelista reported that at the last meeting of the Viet Nam Wall committee, he was asked to approach Council to ask permission to install a 16” by 16” brass plaque on a pillar of the bandstand commemorating the wall being here in town. Mr. Britton motioned to approve the installation of the plaque. Mr. Smith seconded. All present were in favor.
Mayor Evangelista wished good luck to all the candidates and the issues on the ballot.
At 7:45 pm, Mr. Britton motioned to adjourn to Executive Session for the purpose of Personnel with no other business being conducted after. Mr. Toward seconded. All present were in favor.
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