RECORD OF PROCEEDINGS

Minutes of MADISON VILLAGE Meeting Held November 5, 2001

REGULAR MEETING          November 5, 2001

Councilman Evangelista called the meeting to order at 7:08 p.m. and invited those in attendance to join in the pledge of allegiance.  Council members Mr. Britton, Mr. Smith, Mrs. Kopczak, Mr. Burgard, Mr. Evangelista and Mr. Loparo were present.  Also in attendance were Solicitor Collins, Clerk-Treasurer Ross, Engineer Ned Foley, Chief Matty, and Administrator Sample.

Mr. Britton motioned to approve the minutes of the October 15, 2001 Regular Meeting.  Mr. Burgard seconded.  All present were in favor except Mr. Evangelista and Mr. Smith who abstained.  The October 15, 2001 Regular Meeting Minutes were approved.

Clerk-Treasurer Ross presented Pay Order No. 2010 totaling $119,204.12.  Mr. Loparo motioned for approval.  Mr. Britton seconded.  All present were in favor.  Pay Order No. 2010 was approved.

VISITORS

Richard Fike of 62 S. Lake Street, Madison, Ohio spoke on behalf of the Madison Combined Martial Arts Association regarding a Kick Boxing Marathon held at his Martial Arts School to benefit some of the rescue effort funds here whether it be fire, rescue, police, etc.  The children would obtain sponsors who would pay 10 cents for every legitimate front kick thrown and the average child throws about 50 kicks in one minute.  The event will be held on Friday, November 16 at approximately 6:00 p.m.  Mr. Fike also wanted to challenge Mayor Reed to participate in the event.

OLD BUSINESS:

ORDINANCE #64-2001 was read by Solicitor Collins for the second time.  AN ORDINANCE AUTHORIZING AND DIRECTING THE VILLAGE ADMINISTRATOR AND CLERK-TREASURER TO ENTER INTO A CONTRACT WITH THE WESTFIELD COMPANIES THROUGH GEHRING’S AGENCY, INC. FOR GENERAL LIABILITY INSURANCE FOR MADISON VILLAGE, AND DECLARING AN EMERGENCY.  Mr. Loparo moved for suspension.  Mr. Burgard seconded.  All present were in favor.  Mr. Loparo moved for passage.  Mr. Burgard seconded.  All present were in favor. 

ORDINANCE #65-2001 was read by Solicitor Collins for the second time.  AN ORDINANCE AUTHORIZING AND DIRECTING THE VILLAGE ADMINISRATOR AND CLERK-TREASURER TO EXECUTE AN AGREEMENT WITH TIMOTHY E. BEHM FOR A PERMANENT EASEMENT AND RIGHT-OF-WAY FOR PUBLIC HIGHWAY, STREET, AND UTILITIES PURPOSES, AND THE CONSIDERATION THEREFORE.   Mr. Evangelista moved for suspension.  Mr. Smith seconded.  All present were in favor.  Mr. Loparo moved for passage.  Mr. Smith seconded.  All present were in favor.     

NEW BUSINESS:

RESOLUTION #33-2001 was read by Solicitor Collins for the first time.  A RESOLUTION HONORING TIMOTHY ALLAN SMITH OF BOY SCOUT TROUP 157 UPON EARNING AND RECEIVING THE DISTINGUISHED EAGLE SCOUT AWARD.  Mr. Smith moved for approval.  Mr. Britton seconded.  All present were in favor.

RESOLUTION #34-2001 was read by Solicitor Collins for the first time.  A RESOLUTION DESIGNATING THE DEPOSITORY OF THE ACTIVE FUNDS OF THE VILLAGE OF MADISON AND DECLARING AN EMERGENCY.  THE DEPOSITOR IS BANK ONE.  Mr. Britton moved for suspension.  Mr. Smith seconded.  All present were in favor.  Mr. Britton moved for passage.  Mr. Loparo seconded.  All present were in favor. 

RESOLUTION #35-2001 was read by Solicitor Collins for the first time.  A RESOLUTION DESIGNATING THE DEPOSITORY OF THE INTERIM FUNDS OF THE VILLAGE OF MADISON AND DECLARING AN EMERGENCY.   THE AWARD GOING TO BANK ONE AND FIRST MERIT BANK – THE CLERK-TREASURER WILL DEPOSIT WHEREVER THE INTERST RATES ARE THE BEST ON A GIVEN DAY.   Mr. Loparo moved for suspension.  Mr. Smith seconded.  All present were in favor.  Mr. Loparo moved for passage.  Mr. Smith seconded.  All present were in favor.

RESOLUTION #36-2001 was read by Solicitor Collins for the first time.  A RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR TO APPROVE AND EXECUTE A RESOLUTION OF THE NORTHEAST OHIO PUBLIC ENERGY COUNCIL ADMITTING NEW MEMBERS TO NOPEC.  Mr. Loparo moved for passage.  Mr. Burgard seconded.  All present were in favor.

RESOLUTION #37-2001 was read by Solicitor Collins for the first time.  A RESOLUTION AUTHORIZING THE PLACEMENT AND PLANTING OF A SUGAR MAPLE TREE BY THE MADISON GARDEN CLUB IN VILLAGE SQUARE IN HONOR OF ELEANOR BATES.   Mr. Loparo moved for passage.  Mr. Britton seconded.  All present were in favor.

RESOLUTION #38-2001 was read by Solicitor Collins for the first time.  A RESOLUTION ACCEPTING AN ANONYMOUS GIFT OF $100 FOR CHRISTMAS DECORATIONS FOR USE BY THE VILLAGE AND EXPRESSING APPRECIATION AND GRATITUDE THEREFORE.   Mr. Smith moved for passage.  Mr. Britton seconded.  All present were in favor.

ORDINANCE 66-2001 was read by Solicitor Collins for the first time.  AN ORDINANCE PROVIDING FOR ADDITIONAL APPROPRIATIONS AND ADJUSTMENTS TO VARIOUS LINE ITEMS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF MADISION VILLAGE FOR THE PERIOD BEGINNING JANUARY 1, 2001 TO AND INCLUDING DECEMBER 31, 2001.   Mr. Evangelista asked for a breakdown of the items listed which Administrator Sample provided.  Mr. Loparo moved for suspension.  Mr. Britton seconded.  All present were in favor.  Mr. Loparo moved for passage.  Mr. Smith seconded.  All present were in favor.   

REPORTS:

Mrs. Kopczak did not have a report but did have a question regarding the large puddle at the edge of the curb by Hyder Drive and 84.  Mr. Sample agreed to have an asphalt overlay done that will take care of the problem.

Mr. Smith reminded everyone to go out and vote tomorrow.

Mr. Britton encouraged everyone to go out and vote and wished his colleagues good luck and welcomed one of the new candidates for council (Larry Buck) who was at the meeting.  He also called Mr. Sample’s attention to the manhole cover that tore a plow off the truck last year to see if it had been repaired so it would not be a problem this year.  Mr. Sample said there is gravel around it that gets plowed off as the season goes on.  He said he would try to put a 6 x 6 concrete or asphalt pad around it in order to eliminate this problem.

Mr. Evangelista wanted to know from Mr. Sample if he could squeeze in one more branch and leaf pick-up due to the severe storms that we’ve had recently that left lots of limbs on the ground. 

Mr. Sample said he would have to send out a flyer, but would check into this during the next week.  He also wished all the candidates good luck tomorrow.

ENGINEER’S REPORT:

Ned Foley said lots of clearing is taking place in the new development near the freeway.  Also, we’re on course for the third phase of Village Meadows and the foundations for the new signal were put in last week.

SAFETY REPORT:

Chief Matty said Halloween night went off quite well – we had additional patrols out and the department received additional training in order to stay current regarding the events that were taking place across the country.  Telecommunications is aware of the coverage problem we are experiencing with the digital radios on the east end – they are working on this problem and hopefully will have in corrected within the next week.  He wanted to publicly thank the American Legion Post, Jay Wilson, 112, for the generous donation to the NYC police department in memory of the Twin Tower incident.  I was able to connect with Chief McBride from Lakeland who was going to the memorial service held at Ground Zero where he personally handed the check to the NYC Police Department for the families affected by the September 11 incident.

ADMINISTRATOR’S REPORT:    

The Mayor wanted me to bring up a letter he received from Jim Setele formally advising Madison Village Council that they are creating an organization or group called Community Development Corporation which involves bringing several factions of Madison together to discuss strategy and focus their efforts towards a consensus of all factions.  There is a meeting later this month and he will find out that date and will pass that information on.  The Mayor said he was considering the possibility after the first of the year, if council was interested, of possibly appointing a member to this organization.  This organization is a break-off of the Chamber, but the Chamber is a participating member.

Mr. Sample also said he distributed copies of the confidential post audit report that was done a couple of weeks ago and that they should remain confidential until the report is officially released by the state auditors.

He also said he hoped they were near the end of the tree leaf pick-up and that it should be finished by the end of the week.

He also mentioned distributing a copy of the job description for the assistant to the Clerk-Treasurer.  He noted there was money left in the Mayor’s Court fund to pay for the Local Government Service support training for the new Clerk/Treasurer, which they would reappropriate for this training.

MAYOR’S REPORT:

None.

Mrs. Kopczak motioned for adjournment.  Mr. Loparo seconded.  All present were in favor. 

Meeting was adjourned at 7:58 p.m.