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COUNCIL MINUTES VILLAGE OF MADISON Regular Meeting November 7, 2005
Record of Proceedings
Mayor Evangelista called the meeting to order at 7:00 p.m. and invited all in attendance to join in the Pledge of Allegiance to the American Flag. Council Members Mr. Britton, Mr. Buck, Mr. Burgard, Mr. Loparo, Mr. Toward and Mr. Vest were present. Also in attendance; Mayor Evangelista, Administrator Zapp, Solicitor Murray, Chief Forsythe, Engineer Foley and Fiscal Officer Pinkert.
Motion by Mr. Vest, seconded by Mr. Burgard, to approve the minutes of the regular meeting of October 17, 2005, as presented. Roll call on the motion, 6 yeas. Motion passed.
Fiscal Officer Pinkert presented Pay Ordinance #2099 totaling $66,734.67 which includes two pay periods and $53,614.58 for current and upcoming expenses. Motion by Mr. Britton, seconded by Mr. Loparo, to approve Pay Ordinance No. 2099. Roll call on the motion, 6 yeas. Motion passed Mayor Evangelista informed everyone that Matthew Zapp is the Administrator of Services and Solicitor Murray administered the oath of office to Matthew Zapp.
Mayor Evangelista requested addressing Ordinance 66-2005 at this time.
ORDINANCE NO. 66-2005 was read by Solicitor Murray, first Reading. AN ORDINANCE CONFIRMING THE APPOINTMENT OF DOUG COVERT AS A PART-TIME PATROLMAN FOR THE MADISON VILLAGE POLICE DEPARTMENT FOR A PROBATIONARY PERIOD OF ONE (1) YEAR, AND DECLARING AN EMERGENCY. Motion by Mr. Britton, seconded by Mr. Vest, to suspend the three reading rule for Ordinance No. 66-2005. Roll call, 6 yeas. Motion passed. Motion by Mr. Toward, seconded by Mr. Britton, to approve Ordinance No. 66-2005. Roll call, 6 yeas. Ordinance No. 66-2005 duly passed.
VISITORS
Reverend Alvey, Chairman of “Concerts in the Park”, said that 2006 is the 14th year for the concerts and requested approval to hold the “Concerts in the Park” on Thursday evenings during the summer of 2006. Motion by Mr. Britton, seconded by Mr. Burgard, to approve “Concerts in the Park’ on Thursday nights in the summer of 2006.
Richard Janco, 178 E. Main Street, asked if there will be cruise-ins in the park during the summer of 2006. Mr. Toward said they are planning on continuing the cruise-ins and that there should be a representative at the next meeting.
Larry Larson, 239 W. Main Street, said that he is very concerned about the credibility of the Village and the Police Department. He read a prepared statement listing specific incidents that caused his concerns. His statement included the following:
1. Over the past year his suggestions have been ignored.2. Mayor Evangelista is non-responsive and silent or spins his words in the wrong direction.3. Mr. Loparo has become a self appointed peacekeeper and while calling everything out of order he himself is out of order.4. Solicitor Murray acts as a cheerleader instead of a legal advisor.5. He was disappointed during an officer down incident and regarding the handling of an arson investigation.6. Concerns about the overall leadership and management of the Police Department.
Maureen Smith, 379 Kim Drive, thanked Larry Larson for his comments. She said that these are not just rumors and that Council should take them seriously. She also expressed concerns about appointing Mark Forsythe as Chief of Police when he hadn’t finished his probationary period as Lieutenant.
Richard Janco, 178 E. Main Street, asked for an update on the JEDD. Mayor Evangelista said that there was an initial meeting with Madison Township and the Village offered a 50/50 split of the income tax revenue. The Township didn’t counter offer and had discussions with Geneva City. He added that the there will be another meeting between the Township and the Village and that any offered will be brought back to Council for consideration.
John Hamercheck, 81 Parkway Blvd., welcomed Matt Zapp as Administrator of Services. He also said that recently he has been pushing the issue of keeping the citizens informed. Mr. Hamercheck also said that citizens frustrations shouldn’t be taken out on the officers and that the following procedure is as follows:
He added that everyone in each step of the procedure should hold people accountable and that citizens should hold those people accountable.
Mayor Evangelista asked if there are any questions regarding the legislation on the agenda.
OLD BUSINESS
ORDINANCE NO. 58-2005 was read by Solicitor Murray, second reading. AN ORDINANCE AMENDING SECTION 12(D) OF ORDINANCE NO. 22-1985 TO ESTABLISH AN ACCRUAL METHOD FOR DETERMING VACATION TIME AND TO ALLOW CREDIT FOR PRIOR YEARS OF SERVICE IN DETERMINING VACATION TIME, AND DECLARING AN EMERGENCY
NEW BUSINESS
ORDINANCE NO. 61-2005 was read by Solicitor Murray, second reading. AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND FISCAL OFFICER TO ENTER INTO A CONTRACT WITH THE WESTFIELD INSURANCE COMPANIES THROUGH GEHRING’S AGENCY, INC. FOR GENERAL LIABILITY INSURANCE FOR MADISON VILLAGE, AND DECLARING AND EMERGENCY.
Motion by Mr. Vest, seconded by Mr. Buck, to suspend the three reading rule for Ordinance No. 61-2005. Roll call, 6 yeas. Motion passed. Motion by Mr. Toward, seconded by Mr. Buck, to approve Ordinance No. 61-2005. Roll call, 6 yeas. Ordinance No. 61-2005 duly passed.
ORDINANCE NO. 62-2005 was read by Solicitor Murray, first reading. AN ORDINANCE RELEASING THE EASEMENT AND RE-DEFINING THE DRAINAGE EASEMENT OVER A CERTAIN PARCEL OF LAND ON EAST PARKWAY IN MADISON VILLAGE AND DECLARING AN EMERGENCY. Mr. Vest asked for clarification. Solicitor Murray said the parcel had a drainage easement over the entire parcel and that it has been redefined for the property. In order for Mr. Pasquarelli to move forward with his plans the parcel has to be released. Motion by Mr. Britton, seconded by Mr. Buck, to suspend the three reading rule for Ordinance No. 62-2005. Roll call, 6 yeas. Motion passed. Motion by Mr. Burgard, seconded by Mr. Buck, to approve Ordinance No. 62-2005. Roll call, 6 yeas. Ordinance No. 62-2005 duly passed. ORDINANCE NO. 63-2005 was read by Solicitor Murray, first reading. AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND FISCAL OFFICER TO ENTER INTO THE GROUND LEASE AGREEMENT WITH TRASK PROPERTIES, LTD AND DECLARING AN EMERGENCY.
ORDINANCE NO. 64-2005 was read by Solicitor Murray, first reading. AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND FISCAL OFFICER TO ENTER INTO AN AGREEMENT FOR THE REMOVAL OF SNOW FOR THE MADISON SENIOR CENTER PARKING AND DECLARING AN EMERGENCY. Motion by Mr. Toward, seconded by Mr. Vest, to suspend the three reading rule for Ordinance No. 64-2005. Roll call, 6 yeas. Motion passed. Motion by Mr. Toward, seconded by Mr. Buck, to approve Ordinance No. 64-2005. Roll call, 6 yeas. Ordinance No. 64-2005 duly passed.
ORDINANCE NO. 65-2005 was read by Solicitor Murray, first reading. AN ORDINANCE PROVIDING FOR ADDITIONAL APPROPRIATIONS AND ADJUSTMENTS TO VARIOUS LINE ITEMS FOR THE CURRENT EXPENSES AND FOR OTHER EXPENDITURES OF THE VILLAGE OF MADISON, OHIO, FOR THE PERIOD BEGINNING JANUARY 1, 2005, TO AND INCLUDING DECEMBER 31, 2005, AND DECLARING AN EMERGENCY. Fiscal Officer Pinkert said explained that the increases are for additional expenses for legal and engineering and the car purchase
Motion by Mr. Britton, seconded by Mr. Toward, to suspend the three reading rule for Ordinance No. 65-2005. Roll call, 5 yeas and 1 abstain (Vest). Motion passed. Motion by Mr. Britton, seconded by Mr. Buck, to approve Ordinance No. 65-2005. Roll call, 6 yeas. Ordinance No. 65-2005 duly passed.
ORDINANCE NO. 67-2005 was read by Solicitor Murray, first reading. AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND FISCAL OFFICER TO ENTER INTO A CONTRACT FOR THE PURCHASE OF THE 2002 FORD EXPLORER USE OF THE VILLAGE OF MADISON, AND DECLARING AN EMERGENCY. (Amended) Mr. Britton said that Administrator Zapp isn’t getting a vehicle allowance and this vehicle will be available for him to go to the cemetery as needed. He added that the vehicle can be used for other Village business. Motion by Mr. Britton, seconded by Mr. Toward, to suspend the three reading rule for Ordinance No. 67-2005 as amended. Roll call, 6 yeas. Motion passed. Motion by Mr. Britton, seconded by Mr. Buck, to approve Ordinance No. 67-2005. Roll call, 6 yeas. Ordinance No. 67-2005 duly passed.
COUNCIL REPORTS
Mr. Britton encouraged everyone to vote on Tuesday and said that the School rally went well.
Mr. Toward encouraged everyone to vote on Tuesday. He also offered condolences to Officer Verdi for the death of his father and congratulated Mr. Britton on the birth of his grand daughter.
Mr. Vest inquired about construction hours of operation and said that he has had complaints form people on Parkway Blvd, Stacy Court and W. Parkway Blvd. Engineer Foley said that he wasn’t aware of any ordained hours but that contractors are generally limited to daylight hours. Chief Forsythe said that although there is a noise ordinance the contractors are not extending past approved hours of operation. Mayor Evangelista requested the Police Department be sure to enforce the noise ordinance. Mr. Vest also requested research on legislation for dead trees, computer & internet and nepotism policies. Mr. Vest welcomed Matt Zapp as the Administer of Services and encouraged everyone to vote.
Mr. Loparo requested that the Village consider checking to see if the tree that fell on his house needs removed. He also thanked Larry Larson for his comments and asked if he was suggesting the Safety Department be under the management of civilians. Mr. Larson said that there is a conflict of interest with Council sitting on the Safety Committee and their restrictions regarding administrative duties. Mr. Loparo clarified that although the Safety Committee/Council does not administer the Safety Department, they do pass legislation that affects the department and meet in executive session for personnel issues. Mr. Loparo gave a Budget Committee Report and asked that it be included as part of these minutes. He recommended that the budget be passed as presented and reviewed early in 2006. He also encouraged everyone to vote.
Mr. Buck thanked Solicitor Murray for his research on a tree ordinance. He said that John Barton reported a lack of a street light on Appaloosa Trail and that it is a safety issue. Mayor Evangelista said that CEI will put in the light at the Village request.
Mr. Buck also requested Council seriously consider the land lease for parking in the Village. He also said that now that the Village is getting a hotel he will begin trying to get a major restaurant situated in the Village after the elections. Mr. Buck encouraged everyone to vote and support the school levy.
Mr. Burgard encouraged everyone to vote sensibly.
ENGINEER’S REPORT
Engineer Foley gave the following updates on projects in the Village: 1. Huntington Woods phase III escrow agreement is available for Village official’s signatures. 2. Harper’s Landing Phase I is finalizing approval of plans. 3. Village Glen phase II is preparing the sub grating for paving. 4. The approved sanitary sewer extension plans for Village Glen have been received. 5. The revised general plan for the WWTP has been submitted to the EPA. A meeting is needed to discuss funding.
SAFETY DEPARTMENT REPORT
Chief Forsythe reported the following:
FISCAL OFFICER REPORT
Fiscal Officer Pinkert reported the following:
ADMINISTRATOR’S REPORT
Administrator Zapp thanked Mayor Evangelista and Village Council for the opportunity to serve in the town he was born and raised in. He also encouraged anyone in the community to feel free to contact him with any comments or concerns. Administrator Zapp also reported that leaf pick-up is underway and the crew will make its way around the Village as quickly as possible.
MAYOR’S REPORT
Mayor Evangelista welcomed Matt Zapp as the Administrator of Services.
Mayor Evangelista reported the following:
Mayor Evangelista encouraged everyone to vote and wished all candidates good luck.
Mayor Evangelista announced the following dates:
Planning Commission November 14, 2005 Senior Board Meeting November 16, 2005 Mayor’s Court November 17, 2005 Council Meeting November 21, 2005
Motion by Mr. Vest, seconded by Mr. Buck, to adjourn. Roll call, 6 yeas. Meeting adjourned at 8:33 p.m.
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