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COUNCIL MINUTES VILLAGE OF MADISON Regular Meeting October 15, 2007
Record of Proceedings
Mayor Evangelista called the meeting to order at 7:09 p.m. and invited all in attendance to join in the Pledge of Allegiance to our Great Flag of our country. Mayor Evangelista requested that everyone observe a moment of silence and wish luck to the Indians. Council Members Mr. Britton, Mr. Bartlett, Mr. Hamercheck, Mr. Lee, Mr. Loparo and Mr. Vest were in attendance. Also in attendance Mayor Mike Evangelista, Solicitor Mike Murray, Administrator Matt Zapp, temporary Fiscal Officer Tony Long and Eric Haibach. Police Chief Mark Forsythe was excused.
There are no minutes from the previous meeting of October 1, 2007. Brenda Brcak will be getting them for us shortly.
Mayor Mike Evangelista presented Pay Ordinance No. 2146 totaling $28,974.40 for payroll and $117,477.95 for current and upcoming expenses. Questions asked by Mr. Vest, Mr. Bartlett and Mr. Hamercheck. Tony Long responded. Motion by Mr. Vest, seconded by Mr. Bartlett, to approve Pay Ordinance No. 2146. Roll call on the motion, 6 yeas. Motion carried.
Comments on Legislation
No comments on legislation.
Old Business
ORDINANCE 39-2007 was read by Solicitor Murray, third reading. AN ORDINANCE PROVIDING FOR ADJUSTMENTS TO VARIOUS LINE ITEMS FOR THE CURRENT EXPENSES AND FOR OTHER EXPENDIURES OF THE VILLAGE OF MADISON, OHIO, FOR THE PERIOD BEGINNING JANUARY 1, 2007, TO AND INCLUDING DECEMBER 31, 2007, AND DECLARING AN EMERGENCY. Motion by Mr. Vest, seconded by Mr. Britton.
Administrator of Services Matt Zapp asked acting Fiscal Officer Tony Long if they needed an ordinance to provide for the adjustments of various line items if it is in the same program fund. Mr. Long stated that if it stays within the program code within the fund it is really not necessary the Fiscal Officer has the authority to do that however if it is between program codes (example 110 and 120) then it takes an ordinance. Mr. Vest asked Mr. Long if it was redundant to have this ordinance. Mr. Long said for this particular item. Mr. Loparo said that if it is redundant then why not just let it die on the floor. Mr. Vest removes his motion. Motion fails for lack of motion.
ORDINANCE 40-2007 was read by Solicitor Murray, third reading. AN ORDINANCE AUTHORIZING THE TRANSFER OF FUNDS FROM THE GENERAL FUND TO THE SENIOR CENTER OPERATING FUND AND DECLARING AN EMERGENCY. Motion by Mr. Vest, Seconded by Mr. Loparo. Mr. Loparo just for clarification this is the annual allocation of funds. Roll call on the motion, 6 yeas. Motion carried.
ORDINANCE 41-2007 was read by Solicitor Murray, second reading. AN ORDINANCE AUTHORIZING AND DIRECTING THE ADMINISTRATOR OF SERVICES AND FISCAL OFFICER TO ENTER INTO AN AGREEMENT WITH THE MORTON SALT COMPANY TO PURCHASE ROAD SALT FOR WINTER MAINTENANCE OF THE STREETS IN THE VILLAGE OF MADISON, AND DECLARING AN EMERGENCY. Motion by Mr. Britton, seconded by Mr. Hamercheck to suspend the three reading rule. Roll call on the motion, 6 yeas. Motion by Mr. Britton, seconded by Mr. Hamercheck, third by Mr. Lee. Roll call on the motion, 6 yeas. Motion carried.
ORDINANCE 42-2007 was read by Solicitor Murray, second reading. AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND ADMINISTRATOR OF SERVICES TO ENTER INTO AN AGREEMENT FOR THE REMOVAL OF SNOW FOR THE MADISON SENIOR CENTER PARKING LOT AND DECLARING AN EMERGENCY. Motion to suspend by Mr. Loparo, seconded by Mr. Vest. Discussion was held on having a company who is local. The rule is lowest and best bid. Mr. Loparo and Mr. Vest withdrew motion. Mr. Britton motion to amend Ordinance 42-2007 to be awarded to Farm and Country from Madison Ohio for $260.00 a month instead of $235.00. Seconded by Mr. Hamercheck. Roll call on the motion to amend. 6 yeas. Motion carried. Motion to suspend by Mr. Britton, seconded by Mr. Vest. Roll call on the motion to suspend. 6 yeas. Motion carried. Move for passage as amended by Mr. Britton, seconded by Mr. Loparo. Roll call on the motion for passage. 6 yeas. Motion carried.
ORDINANCE 43-2007 was read by Solicitor Murray, second reading. ORDINANCE AUTHORING AND DIRECTING THE MAYOR AND FISCAL OFFICER TO ENTER INTO A CONTRACT WITH THE WESTFIELD INSURANCE COMPANIES THROUGH GEHRING’S AGENCY, INC. FOR GENERAL LIABILITY INSURANCE FOR MADISON VILLAGE, AND DECLARING AN EMERGENCY. Motion to suspend by Mr. Loparo, seconded by Mr. Britton. Roll call on the motion to suspend, 6 yeas. Motion for passage by Mr. Vest, seconded by Mr. Bartlett. Roll call on motion for passage, 6 yeas. Motion carried.
ORDINANCE 44-2007 was read by Solicitor Murray, second reading. AN ORDINANCE CERTIFYING DELINQUENT SANITARY SEWER CHARGES, WATER RENTS, AND REFUSE AND GARBAGE COLLECTION FEES TO THE LAKE COUNTY AUDITOR FOR COLLECTION AS OTHER MUNICIPAL TAXES ARE COLLECTED, AND DECLARING AN EMERGENCY. No action taken going to third reading.
ORDINANCE 45-2007 was read by Solicitor Murray, second reading. AN ORDINANCE AUTHORIZING AND DIRECTING THE ADMINISTRATOR OF SERVICES TO APPLY TO THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAM FUNDING FOR SAFFORD ST RECONSTRUCTION PROJECT AND TO EXECUTE CONTRACTS AS REQUIRED.
Motion for suspension by Mr. Hamercheck, seconded by Mr. Bartlett. Roll call on the suspension, 6 yeas. Move for passage on motion by Mr. Vest, seconded by Mr. Lee. Mr. Zapp explained to the audience about the repair of Safford Street. Roll call on the passage, 6 yeas. Motion carried.
New Business
ORDINANCE 46-2007 was read by Solicitor Murray, first reading. AN ORDINANCE PROVIDING FOR ADDITIONAL APPROPRIATIONS AND ADJUSTMENTS TO VARIOUS LINE ITEMS FOR THE CURRENT EXPENSES AND FOR OTHER EXPENDITURES OF THE VILLAGE OF MADISON, OHIO, FOR THE PERIOD BEGINNING JANUARY 1, 2007, TO AND INCLUDING DECEMBER 31, 2007, AND DECLARING AN EMERGENCY. Discussion was held on the ordinance. Motion to amend by Mr. Britton, seconded by Mr. Vest. Roll call on motion to amend, 6 yeas. Motion to suspend by Mr. Britton, seconded by Mr. Hamercheck Roll call on motion to suspend, 6 yeas. Motion for passage of amended by Mr. Vest, seconded by Mr. Britton. Roll call on passage, 6 yeas. Motion carried.
Hearing of the Public
Ruth Hamilton, 2747 Van Allen Court: Read letter to the village councilmen from herself requesting information on a senior center budget and monies received from grants. As of this date I have received no information on the issue. I have requested information regarding $30,000.00 received this year and last year and how the money was spent.
Larry Larson, 239 West Main St: Spoke about review of Chief Forsythe performance. What is the anticipated carryover for next year’s budget? Hand count of employees for the village and raises for safety forces to help offset the cost of inflation or maybe end of year bonuses.
Council Reports
Mr. Britton: No report.
Mr. Hamercheck: Two out of three traffic lights are falling apart. Discussion of officers carrying over their vacation time so they do not loose it because they are helping out.
Mr. Vest: Planning Commission meeting on Monday, October 22 at 7:00 p.m.. Condition Use Permit for the Flooring Outlet. Beware of Halloween and children running around.
Mr. Loparo: Fire Board Meeting is Wednesday, October 17th at 7:30 p.m.
Mr. Bartlett: Economic Development meeting on October 15th. Public hearing for Monday, November 5 to hear the Committee Reinvesting Assistance for economic growth for this community. Next meeting of Economic Development is November 13, 2007. He attended a trustee workshop. Also attended Fire Board workshop meeting on October 3rd. Want to thank workers here at the village due to our being short handed. Encourage people to attend the bond and levy issue meeting. Needs information regarding House Bill 9. Mr. Murray explained and he is attending a class this month on this issue. Mr. Lee: Just a reminder we passed a Resolution last council meeting thanking Brenda and Solicitor Murray needs to get that ready for signatures. We are getting close on budget and next meeting is November 12, 2007 at 4:30 p.m. The CCA receipts are down again but only by $3,000.00 and they have started to taper off.
Engineer’s Report
No report.
Safety Report
No report. Chief Forsythe went home due to being stung in hand.
Fiscal Officer Report
No report. Tony Long’s first meeting.
Administrator’s Report
Administrator Matt Zapp: On behalf of the Village and staff we give condolences to the Wirtzberger family for their loss. Leaf pickup has begun and we will pick up Monday thru Friday 8-4:30 and if we miss you please give us a call. Everybody is doing a great job. The Madison Merchants meeting will be held on Wednesday, October 17 at 8:00 a.m. at West Main Street Café.
Mayor’s Report
The Mayor reported that we have an Eagle Scout, Mark Makura working on a project at the Senior Center. It is a nature path out back by the pavilion. He attended a Mayor’s Court Certification a continuing education class. Earlier in year the mayor did not get some of his emails and it was found that he has two website email addresses and one was discontinued. The emails were released the discontinued emails and he received 2,000 emails. The website has been updated and he is getting his emails. A group sent a letter asking for a Resolution for support on getting the Browns in our homes.
Birthdays and anniversaries for the month of November were announced.
Upcoming Meetings –
· Farmparks Halloween Rides – Friday and Saturday Nights · October 17 – Design Review Board Meeting · October 22 – Planning Commission · October 24 – Neighborhood Watch · October 31 - Halloween 6-8 p.m. · November 5 – Next Council Meeting
Motion by Mr. Britton, seconded by Mr. Vest to enter into Executive Session at 8:46 p.m., for matters of personnel pertaining to the Fiscal Officer. Roll call for motion, 6 yeas. Motion carried.
Council reconvened to Public Session at 9:28 p.m.
Motion by Mr. Bartlett seconded by Mr. Lee that the meeting be adjourned at 9:37 p.m., roll call 6 yeas, Motion carried. Meeting Adjourned.
__ Matt Zapp, Administrator of Services Michael J. Evangelista, Mayor DATE |