COUNCIL MINUTES

VILLAGE OF MADISON

Regular Meeting

October 17, 2005

Record of Proceedings

Mayor Evangelista called the meeting to order at 7:00 p.m. and invited all in attendance to join in the Pledge of Allegiance to the American Flag.  Council Members Mr. Britton, Mr. Buck, Mr. Burgard, Mr. Loparo, Mr. Toward and Mr. Vest were present. Also in attendance; Mayor Evangelista, Solicitor Murray, Officer Mussell for Chief Forsythe, Engineer Foley and Fiscal Officer Pinkert.

Motion by Mr. Loparo, seconded by Mr. Buck, to approve the minutes of the regular meeting of October 3, 2005, as presented.  Roll call on the motion, 5 yeas and 1 abstain (Burgard).  Motion passed.

Fiscal Officer Pinkert presented Pay Ordinance #2098 totaling $36,246.95 payroll and $87,880.33 for current and upcoming expenses.  Motion by Mr. Toward, seconded by Mr. Britton, to approve Pay Ordinance No. 2098.  Roll call on the motion, 6 yeas.  Motion passed

VISITORS

Don Heywood, Saxton Street, said that he is a cyclist and has had some disagreements in the past with the Police Department regarding rules of the road for bikes.  He said that the Police should be aware of the rules for bikes and that they have to follow the same rules of the road as other vehicles. 

Mr. Heywood also said that recently an officer confronted him about walking along the railroad tracks and that the officer was right in confronting him but that his manner was offensive.

Tom Pettit, Prosperity Development, gave an update on his request for utilities for the Dayton Road project.  He said that his original request included water and sewer and that there was consideration for annexing into the Village.  Now he is forgoing sewer and annexation and that the lots will be 1-3 acre lots and that he is only requesting water. 

Larry Larson, 239 W. Main Street, asked when Chief Forsythe will attend a meeting to address his questions.  Mayor Evangelista said that Chief Forsythe was at the last meeting and is expected to be at the next meeting.  Mr. Larson addressed Mr. Heywood saying that there are risks to being on and around the railroad tracks and that he compliments the police officer for his actions regarding the incident at the railroad tracks and that he wants to say thank you to the Police Department for doing a fine job.

Mr. Heywood said that he only took issue with the officer’s manner.

Mayor Evangelista said that Matthew Zapp is in attendance and introduced him as the Village Administrator of Public Services.  He added that he will be starting in a few weeks. 

Mayor Evangelista asked if there are any questions regarding the legislation on the agenda.

Larry Larson, 239 W. Main Street, inquired about the ordinance appointing Dawn Shannon as the Sworn Police Clerk and asked if she will still be active as a police officer.  Mayor Evangelista said yes.  Larry Larson also asked if the surplus property sale will be through eBay and if there will be a published list.  Mayor Evangelista said there will be various items auctioned off in town on October 29, 2005, and that the list will be published beforehand. 

NEW BUSINESS

ORDINANCE NO. 55-2005 was read by Solicitor Murray, first reading.  AN ORDINANCE PROVIDING FOR ADDITIONAL APPROPRIATIONS AND ADJUSTMENTS TO VARIOUS LINE ITEMS FOR THE CURRENT EXPENSES AND FOR OTHER EXPENDITURES OF THE VILLAGE OF MADISON, OHIO, FOR THE PERIOD BEGINNING JANUARY 1, 2005, TO AND INCLUDING DECEMBER 31, 2005, AND DECLARING AN EMERGENCY.

Motion by Mr. Britton, seconded by Mr. Buck, to suspend the three reading rule for Ordinance No. 55-2005.  Roll call, 6 yeas.  Motion passed.  Motion by Mr. Loparo, seconded by Mr. Toward, to approve Ordinance No. 55-2005.  Roll call, 6 yeas.  Ordinance No. 55-2005 duly passed.

ORDINANCE NO. 56-2005 was read by Solicitor Murray, first reading.  AN ORDINANCE ESTABLISHING THE POSITION, DUTIES, HOURS OF WORK, AND RATE OF PAY OF SWORN POLICE CLERK FOR THE MADISON VILLAGE POLICE DEPARTMENT AND DECLARING AN EMERGENCY

Motion by Mr. Loparo, seconded by Mr. Toward, to suspend the three reading rule for Ordinance No. 56-2005.  Roll call, 6 yeas.  Motion passed.  Motion by Mr. Britton, seconded by Mr. Buck, to approve Ordinance No. 56-2005.  Roll call, 6 yeas.  Ordinance No. 56-2005 duly passed.

ORDINANCE NO. 57-2005 was read by Solicitor Murray, first reading.  AN ORDINANCE APPROVING THE APPOINTMENT OF DAWN SHANNON AS SWORN POLICE CLERK FOR MADISON VILLAGE POLICE DEPARTMENT EFFECTIVE OCTOBER 17, 2005 DECLARING AN EMERGENCY

Motion by Mr. Vest, seconded by Mr. Loparo, to suspend the three reading rule for Ordinance No. 57-2005.  Roll call, 6 yeas.  Motion passed.  Motion by Mr. Toward, seconded by Mr. Buck, to approve Ordinance No. 57-2005.  Roll call, 6 yeas.  Ordinance No. 57-2005 duly passed.

ORDINANCE NO. 58-2005 was read by Solicitor Murray, first reading.  AN ORDINANCE AMENDING SECTION 12(D) OF ORDINANCE NO. 22-1985 TO ESTABLISH AN ACCRUAL METHOD FOR DETERMING VACATION TIME AND TO ALLOW CREDIT FOR PRIOR YEARS OF SERVICE IN DETERMINING VACATION TIME, AND DECLARING AN EMERGENCY

ORDINANCE NO. 59-2005 was read by Solicitor Murray, first reading.  AN ORDINANCE AUTHORIZING AND DIRECTING THE SALE OF PERSONAL PROPERTY NOT NEEDED FOR PUBLIC PURPOSES. 

Motion by Mr. Loparo, seconded by Mr. Buck, to suspend the three reading rule for Ordinance No. 59-2005.  Roll call, 6 yeas. Motion passed. Motion by Mr. Loparo, seconded by Mr. Buck, to approve Ordinance No. 59-2005.  Roll call, 6 yeas.  Ordinance No. 59-2005 duly passed.

ORDINANCE NO. 60-2005 was read by Solicitor Murray, first reading.  AN ORDINANCE ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNT AUDITOR. 

Motion by Mr. Loparo, seconded by Mr. Buck, to suspend the three reading rule for Ordinance No. 60-2005.  Roll call, 6 yeas.  Motion passed.  Motion by Mr. Vest, seconded by Mr. Britton, to approve Ordinance No. 60-2005.  Roll call, 6 yeas.  Ordinance No. 60-2005 duly passed.

ORDINANCE NO. 61-2005 was read by Solicitor Murray, first reading.  AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR AND FISCAL OFFICER TO ENTER INTO A CONTRACT WITH THE WESTFIELD INSURANCE COMPANIES THROUGH GEHRING’S AGENCY, INC. FOR GENERAL LIABILITY INSURANCE FOR MADISON VILLAGE,  AND DECLARING AND EMERGENCY.

COUNCIL REPORTS

Mr. Britton thanked the road crew for the brush and leaf pick-up and Sabo's Woodside nursery for the donated mums around the Village.  Mayor Evangelista said that the mums were donated by Jim Sabo and his family and thanked him. 

Mr. Toward asked for Council’s consideration for additions to the sign out front to be able to post information for the public and reported that he has a quote for $250.  Motion by Mr. Toward, seconded by Mr. Buck, to approve the expenditure of $250.00 for additions to the sign out front.  Roll call on the motion, 6 yeas.  Motion passed... 

Mr. Vest, no report.

Mr. Loparo reported that the finance committee is finalizing the first draft of the 2006 budget and that a preliminary budget will be presented at the next meeting.  He added that there will be several capital expenditures that have to be discussed and that there will be a meeting on the budget with Matt Zapp before the next meeting. 

Mr. Buck gave an update on the Planning Commission (included as part of these minutes) and reported that the next meeting is November 14, 2005, at 7:00pm.

Mr. Burgard apologized for missing the two previous meetings due to illness within his family and he thanked everyone for their support during his mother law’s recent illness and passing

MAYOR’S REPORT

Mayor Evangelista reported the following:

1. Madison Schools have requested a change in their parade route.

Motion by Mr. Vest, seconded by Mr. Buck, to amend the original granted to the schools for the November 6, 2005 rally to now start in the parking lot behind Fire Station I and end at the Village Park.  Roll call on the motion, 6 yeas.  Motion passed. 

2. Halloween hours are 6-8pm on October 31, 2005.  The Police Department will have additional cars on the road during door to door hours.
3. Thanks to Dan DeRubertis for his efforts in making Comfort Inn a reality at the SR528/I-90 Interchange. 

Mayor Evangelista announced the following dates:

League of Women Voters Candidates Forum              October 18, 2005

Mayor’s Court                                                             October 20, 2005

MHS Football vs. Chardon                                          October 21, 2005

MHS Football vs. University USO Night                   October 28, 2005

Council Meeting                                                            November 7, 2005

ENGINEER’S REPORT

Engineer Foley gave the following updates on projects in the Village:

1.      Huntington Woods phase III is complete.

2.      Harper’s Landing Phase I will probably start underground utilities this fall.

3.      Village Glen is preparing for paving.

4.      The revised general plan for the WWTP has been submitted to the EPA.

5.      There hasn’t been any conclusion to the boundary dispute and that at best it is a difference of opinion.

SAFETY DEPARTMENT REPORT

No report.

FISCAL OFFICER REPORT

Fiscal Officer Pinkert reported the following:

1. September income tax collections are down from the same time last year.
2. September financial reports were distributed, please review and contact her with questions. 

Motion by Mr. Britton, seconded by Mr. Vest, to adjourn for executive session at 7:50 pm for legal and personnel. Roll call on the motion, 6 yeas.  Motion passed.

Mayor Evangelista opened the meeting at 8:35p.m.  Council Members Mr. Britton, Mr. Buck, Mr. Burgard, Mr. Loparo, Mr. Toward and Mr. Vest were present. Also in attendance; Mayor Evangelista, Solicitor Murray, and Fiscal Officer Pinkert.

Motion by Mr. Buck, seconded by Mr. Burgard, to adjourn.  Roll call, 6 yeas. Meeting adjourned at 8:37 p.m.