Mayor Evangelista called the meeting to order at 7:00 pm and invited all in attendance to join in the Pledge of Allegiance.
Council Members Mr. Britton, Mr. Buck, Mr. Loparo, Mr. Smith and Mr. Toward were present. Mr. Burgard was absent. Also in attendance were Administrator Sample, Clerk- Treasurer Reed, Chief Matty, and Solicitor Murray.
Mr. Smith motioned to approve the minutes of the August 19, 2002 meeting. Mr. Toward seconded. All present were in favor.
Clerk-Treasurer Reed presented Pay Order #2028 totaling $160,746.29. Mr. Smith motioned for approval. Mr. Toward seconded. All present were in favor.
Mr. Bob Melzer of 188 Kingsbury Point questioned the underpass that was turned down recently. He believes the area is in need of the underpass because of the safety issue. He recently was waiting at the tracks for a train and a fire truck had its lights on needing to get across the tracks, but could do nothing. He also feels the residents there should not have to listen to the whistle blowing at all hours of the night. Mayor Evangelista explained that this has been put on the back burner for the time being. Mr. Melzer inquired as to how to get it brought up again. Mayor Evangelista turned that over to Mr. Buck. Mr. Buck explained that he has something he will be working on in the next few months to hopefully remedy this situation. Mr. Melzer is also concerned with the Huntington Woods subdivision. Administrator Sample explained that Sidley has planned for years that there would be a road from Route 528 towards Bates Road. In the drawings that have been submitted to the planning commission, there are several phases in that will tie in to Sidley’s road. Mr. Melzer inquired as to how to prevent that from happening. Administrator Sample informed him the subdivision requirements would need to change and suggested he go to the Planning Commission meetings. Mr. Melzer would like to meet with the Planning Commission before the next planned meeting. Administrator Sample agreed to supply him with a list of names and phone numbers of these members.
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RESOLUTION # 29-2002 was read by Administrator Sample for the first time. A RESOLUTION EXPRESSING APPRECIATION AND GRATITUDE TO JIM TRISKET UPON HIS RETIREMENT AFTER 17 YEARS OF SERVICE AS AN EMPLOYEE OF THE VILLAGE OF MADISON, WHERE AS JIM TRISKET HAS SERVED AS LABORER, ACTING ROAD FORMAN AND ASSISTANT ROAD FORMAN FOR THE VILLAGE OF MADISON FOR 17 YEARS, HE HAS ANNOUNCED HIS RETIREMENT, AND WHEREAS, JIM TRISKET HAS BEEN WELL RESPECTED AND WELL RECOGNIZED BY THE PEOPLE OF THE VILLAGE OF MADISON, AND WHEREAS, JIM TRISKET HAS PROVIDED 17 YEARS OF LOYAL AND DEDICATED SERVICE TO THE VILLAGE OF MADISON, AND WHEREAS, JIM TRISKET HAS MADE COUNTLESS CONTRIBUTIONS TO THE VILLAGE OF MADISON, NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE VILLAGE OF MADISON, IN THE COUNTY OF LAKE, IN THE STATE OF OHIO. SECTION 1, MADISON VILLAGE COUNCIL ON ITS OWN BEHALF, ON BEHALF OF MADISON VILLAGE RESIDENTS AND ALL MADISON VILLAGE PUBLIC OFFICIALS, HEREBY RECOGNIZE JIM TRISKET FOR HIS 17 YEARS OF SERVICE TO MADISON VILLAGE. SECTION 2, MADISON VILLAGE COUNCIL ON ITS OWN BEHALF AND ON BEHALF OF MADISON VILLAGE RESIDENTS AND ALL THE MADISON VILLAGE PUBLIC OFFICIALS, HEREBY EXPRESS ITS SINCERE APPRECIATION AND GRATITUDE TO JIM TRISKET FOR HIS MANY VALUABLE AND COUNTLESS CONTRIBUTIONS TO MADISON VILLAGE. SECTION 3, MADISON VILLAGE COUNCIL ON ITS OWN BEHALF AND ON BEHALF OF MADISON VILLAGE RESIDENTS AND ALL MADISON VILLAGE PUBLIC OFFICIALS, DOES HEREBY EXPRESS ITS CONGRATULATIONS AND BEST WISHES TO JIM TRISKET AND HIS FAMILY UPON HIS RETIREMENT. SECTION 4, THAT THIS RESOLUTION SHALL TAKE EFFECT AND BE IN FULL FORCE IMMEDIATELY UPON ITS ADOPTION. Mr. Britton motioned for passage of Resolution #29-2002. Mr. Smith seconded. All present were in favor.
RESOLUTION #30-2002 was explained by Clerk-Treasurer Reed. A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR. Mr. Britton motioned for passage of Resolution #30-2002. Mr. Smith seconded. All present were in favor.
A Budget review given by Administrator Sample reported that the current balance in the General Fund is in the neighborhood of $181,000. Some revenue has been slightly up and expenditures have been held down in the General Fund. According to the budget, the anticipated balance left in the General Fund will be approximately $75,000. As of the end of August, which is 66% of the way through the year, 82 % of the projected revenue in the General Fund has been received. Street maintenance and repair is at 72%, State Highway is at 70%, permissive tax is at 61%, cemetery fund is at 69 %, water capitol is at 76%, sewer is at 83%, water fund as well as sewer is at 65%. The safety department is at 65.6%, an outstanding job on the Chief’s part. The General Fund expenditures are at 71.5% so far this year. A good job done in budgeting this year.
ORDINANCE #35-2002 was read by Administrator Sample for the first time. AN ORDINANCE AUTHORIZING AND DIRECTING THE VILLAGE ADMINISTRATOR AND CLERK-TREASURER TO ENTER INTO AN AGREEMENT WITH THE MORTON SALT COMPANY TO PURCHASE ROAD SALT FOR WINTER MAINTENANCE OF THE STREETS OF MADISON VILLAGE. Mr. Loparo motioned for suspension of the three reading rule. Mr. Smith seconded. All present were in favor. Mr. Loparo motioned for passage of Ordinance #35-2002. Mr. Buck seconded. All present were in favor.
RESOLUTION #31-2002 was explained and read by Mayor Evangelista. A RESOLUTION DESIGNATING OCTOBER 21 THRU OCTOBER 28, 2002AS RED RIBBON WEEK. Mr. Toward motioned for passage of Resolution #31-2002. Mr. Buck seconded. All present were in favor.
Mr. Britton stated that the next Old Fashioned Days meeting will be on September 19, 2002 at which time he will get the check for donation for the Village. He also wanted to thank Mayor Evangelista and the Post for the September 11 Ceremonies.
Mr. Toward also thanked everyone involved in the September 11 Ceremonies. He also invited anyone interested to stop by the City of Eastlake’s September 11 Memorial. It is quite a sight to see.
Mr. Smith also thanked the Legion for the Ceremonies. He announced a Fire Board Meeting on September 19, 2002 at 7:30 at Madison Township Center.
Mr. Buck reported that on September 5, 2002 he attended the Chamber of Commerce Board of Directors meeting. On September 9, the Planning Commission heard a request for a conditional use permit from Charles and John Kaufman of 45 Edwards Street to sell specialty autos and create mini storage in the existing main and out buildings. Also, a request by Mr. Bettley of Sweetbriar Builders to rezone 9.8 acres of land near Edwards Street from M-1 limited industry to R-3 multi-family. A conditional use permit is also being sought by Mr. Tim Behm and Mr. Vince Loparo to operate a Bed and Breakfast at 25 Park Street and 25 Main Street. All three of these requests have been set for Public Hearing on October 14, 2002. Planning Commission has approved and forwarded to Council for their approval a text change pertaining to Bed and Breakfasts zoning ordinance. Planning Commission also approved a sign permit for Mr. Barone of 552 N. Lake Street. The next Planning Commission will meet on October 14, 2002 at 6:45 pm.
Mr. Buck also reported that he attended the September 11 Ceremonies in the Madison Village Park and would like to see it every year.
Mr. Buck advised Council that American International contracted with CIR Excavating to re-grade the creek in Village Meadows. They did a beautiful job and followed the EPA guidelines as Mr. Buck himself inspected it.
There are currently 2 active projects taking place. In the Sidley Subdivision, the storm sewer, the sanitary sewer and water lines are complete. In Village Glen the storm sewer installation and pond excavation are underway.
Chief Matty updated Council on Madison Village’s participation in the Amber Alert statewide program. On September 27, 2002, Lakeland Community College will be holding a Basic Police Academy graduation. Rebecca Brozak will be graduating that day. Chief Matty is recommending that she be moved up from a Class B to a Class A, Auxiliary Officer.
On September 10, the department completed the Perry Nuclear Power Plant standard operating procedures training. It was a good training.
Chief Matty thanked Post 112 and Mayor Evangelista for the September 11 Ceremonies in the park.
Lake County Police Chiefs Associations Officials Night is October 10, 2002 at 6:30 pm.
On October 7, 2002 in Columbus, a one-day required training session will take place. This will require a one-night stay for Sergeant Shannon. Chief Matty is requesting she be reimbursed for those expenses. Mr. Britton motioned for approval. Mr. Smith seconded. All present were in favor.
A motion to hold trick-or-treat on October 31, 2002 from 6:00 pm to 8:00 pm was made by Mr. Britton. Mr. Smith seconded. All present were in favor except Mr. Loparo who abstained.
Chief Matty explained that an amendment to the original agreement in the contract with Central is needed. They will no longer be maintaining the equipment that is not theirs. Ordinance 36-2002 is an Ordinance authorizing the Clerk-Treasurer to enter an agreement with Lake County Telecommunications. Mr. Britton motioned to suspend the three reading rule. Mr. Loparo seconded. All present were in favor. Mr. Britton motioned for passage of Ordinance 36-2002. Mr. Buck seconded. All present were in favor except Mr. Smith who voted no.
Administrator Sample announced that Chief Matty presented him with a list of items no longer needed by the Village that could be auctioned off. A motion authorizing Chief Matty and Administrator Sample to advertise for an auction was made by Mr. Toward. Mr. Smith seconded. All present were in favor.
Administrator Sample discussed the issue of countywide recycling. As of January 1, 2003, the County will pay $1.00 towards the $1.69 cost of each household. A questionnaire will be sent out with the next water bill to inquire if each homeowner would be interested in paying .69 per month to recycle.
The controllers for the traffic signals that were damaged several months ago have been repaired.
Brush pickup will begin on September 30, 2002.
Administrator Sample noted that a recommendation has been made by the Planning Commission to modify the definition of Bed and Breakfasts.
Administrator Sample stated that the West Main Street sewer pump station project would not take place because all the easements could not be obtained. They are looking at the cost of a new pump station with a pressurized discharge station. There may be another option or two.
Mayor Evangelista thanked the ground crews for preparing the park for the September11 Ceremonies. He certainly felt unity that day and was very proud to be part of Madison Village.
Mayor Evangelista stated that he met with the Police Department and wanted Council to be part of the meeting regarding some safety issues.
Poll workers are needed to work on Election Day.
Madison Blue Streaks Homecoming game will be this Friday night.
Some upcoming dates: September 25, 2002 will be the Route 2 major investment study project at Mentor Civic Center from 5-6 pm; September 26, 2002 will be the next Mayors Court; September 29, 2002 will be the 18th District Legislative Forum at the Mentor Library; October 7, 2002 will be the next regular Council meeting; October 14, 2002 is the next Planning Commission meeting.
Mr. Toward motioned for adjournment into Executive Session with no further business being conducted after that. Mr. Britton seconded. All present were in favor.
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