RECORD OF
PROCEEDINGS
Minutes of
MADISON VILLAGE Meeting Held September 17, 2001
REGULAR
MEETING
September 17, 2001
Mayor
Reed called the meeting to order at 7:04 p.m. and invited those in attendance to
join in the pledge of allegiance. Mayor
Reed then asked all in attendance to share in a moment of silence for those who
lost their lives as a result of the terrorist attack that occurred on Tuesday,
September 11, 2001.
Council
members Mr. Britton, Mr. Evangelista, Mrs. Kopczak, and Mr. Smith were present.
Also in attendance were Clerk-Treasurer Ross, Solicitor Collins, Engineer
Foley, Chief Matty, and Administrator Sample.
Mr. Burgard and Mr. Loparo were not present.
Mayor
Reed then called attention to those young Madison citizens who took it upon
themselves to sell hotdogs at the produce market to help support the relief fund
for New York. Mayor Reed wanted to
recognize their efforts in raising almost $175 as such a nice honor for the
community and for the citizens of the United States and for the relief fund.
The names of the young Madison Citizens were Kurstin Hart, McKenzie
Burnheimer, Tessa Hemmi, Brittany Geib, Austin Geib, and Rachel Geib. On behalf
of council, Mayor Reed wanted to recognize these young Madison residents by
passing an official Resolution recognizing how much we appreciate the services
and the kindness of these fine young people.
Mr. Smith made a motion to have Solicitor Collins draw up a resolution
with the proper language. Mr.
Britton seconded. All present were
in favor.
Mr.
Britton motioned to approve the minutes of
the August 30, 2001 Special Meeting.
Mr. Evangelista seconded. Mr.
Evangilista and Mr. Smith voted to approve, but Mr. Britton and Mrs. Kopczak
abstained. The August 30, 2001
Special Meeting Minutes were not approved.
Mr.
Evangelista motioned to approve the minutes of the August 27, 2001 Special
Meeting. Mr. Smith seconded.
Mr. Evangelista and Mr. Smith voted to approve, as did Mr. Britton.
Mrs. Kopczak abstained. The
August 27, 2001 Special Meeting Minutes were approved.
Mr.
Smith motioned to approve the minutes of the August 20, 2001 Regular Meeting.
Mr. Evangelista seconded. All
present were in favor. The August
20, 2001 Regular Meeting Minutes were approved.
Mr.
Smith motioned to approve the minutes of the July 30, 2001 Special Meeting.
Mr. Britton seconded. All
present were in favor. The July 30,
2001 Special Meeting Minutes were approved.
Mr.
Britton motioned to approve the minutes of the July 24, 2001 Special Meeting.
Mr. Evangelista seconded. All
present were in favor with the exception of Mrs. Kopczak, who abstained.
The July 24, 2001 Special Meeting Minutes were approved.
Clerk-Treasurer
Ross presented Pay Order No. 2007 totaling $55,730.85.
Mr. Smith motioned for approval. Mr.
Britton seconded. All present were
in favor.
PROMOTIONS:
Chief
Matty proposed promoting Auxiliary Officer, Curtis Svagerko, to a Class A
Auxiliary Officer in order to lock Mr. Svagerko into the Police Academy for a
one-year period of time. Solicitor
Collins then proceeded with the swearing-in ceremony of Mr. Svagerko as a Class
A Auxiliary Officer.
VISITORS
Peggy
Burnheimer of 137 Maryland Avenue, Madison, Ohio introduced Bill Curtin as the
new Agent for the Concerts in the Park.
Bill
Curtin resides at 46 Kenmore Avenue, Barberton, Ohio. Mr. Curtin has been the coordinator for Concerts in the Park
in Barberton for the past 25 years. Mr.
Curtin addressed the need for additional funding for the Concerts in the Park
series in Madison. He advised on
the total commitment of the whole council, the whole village and everyone else
in order to make Concerts in the Park succeed.
He believes the funding for the Concerts in the Park should be run
through the council, the solicitor, and the Clerk-Treasurer’s office,
including purchase orders. He
suggested taking funds from the franchise fees charged to the cable company and
paying it back to the community in the form of Concerts in the Park. Among the communities currently doing so are Barberton,
Oakwood Village, Massillon, and others. Mr.
Curtin emphasized how important it is to keep the concerts going because if they
ever end, it is extremely difficult to get them going again.
Mayor
Reed thanked Mr. Curtin for addressing council. He said the Village has always provided the facility, the
electricity, the lighting, etc., but that was the entire contribution of the
Village. He agreed that the
concerts have grown considerably, but council has never been directly involved
with the concert series or even for Old Fashioned Days for that matter.
He also noted that many personal contributions have been made by council
members in order to help fund the concert series.
He said council will very seriously consider Mr. Curtin’s comments
during further discussions and will look forward to discussing new ideas with
Mr. Curtin in the future.
OLD
BUSINESS:
None.
NEW
BUSINESS:
ORDINANCE
#57-2001 was
read by Solicitor Collins for the first time.
AN ORDINANCE AUTHORIZING AND
DIRECTING THE VILLAGE ADMINISTRATOR AND CLERK-TREASURER TO ENTER INTO AN
AGREEMENT WITH THE MORTON SALT COMPANY TO PURCHASE ROAD SALT FOR WINTER
MAINTENANCE OF THE STREETS IN MADISON VILLAGE.
Discussion:
Mr.
Sample stated that the Village received two bids – one from Morton Salt and
the other from Cargill Salt. Cargill
Salt was $42.22 a ton – Morton Salt was $39.55 a ton. Morton Salt was the successful bidder last year, as well.
Even though they are the lowest bidder, they have gone up 25.1% in price
since last year.
ORDINANCE
#58-2001 was
read by Solicitor Collins for the first time.
AN ORDINANCE TRANSFERRING FUNDS
FROM THE SAFETY FUND TO THE POLICE PENSION FUND AND FROM THE GENERAL FUND TO THE
SENIOR CENTER FUND, AND DECLARING AN EMERGENCY.
Discussion:
Ms.
Kopczak asked why it was necessary to transfer money so often from one fund to
another – weren’t these funds set when the budget was done for the year?
Mr. Sample responded by saying we have other funds coming into the Senior
Center Fund – the township reimbursements, United Way Funds for Laketran
expenses – these monies are deposited into the General Fund and then council
could see that it was taken out and disbursed accordingly as needed.
Likewise, $30,000 was budgeted in the Safety Fund and is now being
transferred to the Police Pension Fund to cover the Village’s portion of the
Police-Fire pension costs for the employees.
ORDINANCE
#59-2001 was
read by Solicitor Collins for the first time.
AN ORDINANCE PROVIDING FOR
ADDITIONAL APPROPRIATIONS AND ADJUSTMENTS TO VARIOUS LINE ITEMS FOR THE CURRENT
EXPENSES AND FOR OTHER EXPENDITURES OF THE VILLAGE OF MADISON, OHIO, FOR THE
PERIOD BEGINNING JANUARY 1, 2001 TO AND INCLUDING DECEMBER 31, 2001, AND
DECLARING AN EMERGENCY.
RESOLUTION
#24-2001 was
read by Solicitor Collins for the first time.
A RESOLUTION ACCEPTING THE AMOUNTS
AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY
TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.
RESOLUTION
#25-2001 was
read by Solicitor Collins for the first time.
A RESOLUTION ACCEPTING A GIFT OF
OFFICE FURNITURE FROM FIRST ENERGY AND EXPRESSING THANKS AND GRATITUDE.
Discussion:
Ms.
Kopczak asked what the furniture was. Mayor
Reed said back in May or June he received a phone call from First Energy saying
one of their executive offices had been resolved and they had some additional
furniture and could we use it – consisting of two executive desks, one
matching credenzas, and 4 black metal filing cabinets.
The furniture is currently in storage in one of the maintenance
buildings.
Mr.
Smith motioned for passage. Mr.
Evangelista seconded. All present
were in favor.
RESOLUTION
#26-2001 was
read by Solicitor Collins for the first time.
A RESOLUITON ACCEPTING A GIFT OF A
CARVED LION FROM FRED CLOSE FOR PLACEMENT AND DISPLAY AT THE PARK AT THE MADISON
SENIOR CENTER AND EXPRESSING THANKS AND GRATITUDE. Mr. Smith motioned for passage. Mr. Britton seconded. All
present were in favor.
REPORTS:
Mr. Britton said the committee for Old Fashioned Days would be having their meeting on Thursday. He said he was considering the possibility of bike patrols next year and he was in charge of getting quotes for it. He said they currently use them in Fairport. He said he would discuss the possibility of kicking in some money toward these bicycles at the committee meeting on Thursday.
Mr.
Evangelista wanted to notify everyone that the Madison Recreation District was
scheduled to meet September 27, at
7:00 p.m. and that it was a public meeting.
Perhaps one of the things discussed would be the Concerts in the Park
funding.
Mr.
Smith had just one question regarding Hyder Drive where they put in the curb and
the drainage – is that part of the Main Street improvement.
Mr. Sample said no it wasn't. The
majority of the concrete work was taken out of the concrete/sidewalk budget.
The balance of the asphalt work was done by a contractor --- ABC
Driveway. Mr. Smith noted that when
it rains real hard, the middle of the intersection holds lots of water.
Mr. Sample said some of these would remain until he is able to pave the
whole area. He did say the eroding
and crumbling had been eliminated.
ENGINEER’S
REPORT:
Last
Friday a preconstruction meeting for intersection project.
Next week CEI will be in to remove poles.
When they area removed (about 3 or 4 days), they can begin the work at
the intersection (scheduled for the first week of October), and will probably
take about 3 weeks to get that aspect of the work done.
The signalization will not be done until the end of this year, or the
beginning of next year because of the removing of all the poles and the widening
of the entranceway. The first phase
of Village Glen – they are preparing to put the curb down and the pavement
over the next few weeks so that link between Parkway and Village Meadows should
be done by the end of October.
SAFETY
REPORT:
Chief Matty said in light of the events of last Tuesday, September 11, 2001, he had been in contact with Bob Archer from Lake County Emergency Management, who is compiling a resource list countywide to be submitted to the state FIMA should New York request volunteers. He has several officers who are interested in volunteering, and Mr. Sample also has the names of several people who have expressed interest helping out with the relief effort if and when needed.
Next month the state bids will be coming out on cruisers and we will want to replace the 1998 Crown Vic, which has somewhere between 74,000 and 79, 000 miles on it. You get a better trade when you stay within the 80,000-mile range. The new cruiser would be budgeted for next year, but must be ordered now for delivery next year.
In his budget for this year, Chief Matty said he had allocated $10,000 for a computer network software program. Since then, however, he and Mr. Sample have decided to share a network next year, which will free up the previously allocated $10,000. Accordingly, he would like to take that $10,000 to enter into the mobile data terminal era for the patrol cars so the officers could run leads from their patrol units. We would try it with one unit at first – the laptop is about $2,000, the mobile radio that is required with installation & labor is about $3,500 per car, and another $1,500 would be required for lead software licensing to operate the system, as well as a $50 per month transmission fee per mobile unit in operation. We’re looking at Lake County Central Communications and also Painesville City who have servers available on the mobile unit. If this first unit works out, he would like to get docking stations in the four remaining patrol cars and another laptop, and this would enable us to add 2 units on when the two cars were on together. As these units become obsolete, the department will be able to upgrade the units for about $2,500 (approximately every couple years).
Mayor Reed commented that he was happy the Police Department was moving in the direction of modernization, which would clearly enhance the capability of the officers of Madison Village.
Mayor Reed said council should consider the recommendation to modify that portion of the budget to enable Chief Matty to procure that equipment. Chief Matty said he could probably have the unit in operation by the end of the year.
Mr. Smith motioned for authorization for the Chief to discuss with our purchasing agent that procurement. Mr. Britton seconded. All present were in favor.
ADMINISTRATOR’S
REPORT:
Mr. Sample said flyers were sent out to all Madison Village households that the brush pick-up would be the 1st of October and the leaf pick-up would start October 8. Also, flyers were dropped off in the mail today regarding political signs since the Planning Commission has modified the zoning text regarding how many signs and the location of political signs, etc., since people in the community will know what the rules and regulations are pertaining to same.
The road crew this past week has poured the footers for headstones that are in need replacement from the summer and also the Cemetery and Parks crew has been working in the older sections picking up the old headstones that have fallen over – some from the late 1700’s and early 1800’s and some that have been broken – putting new footers under those and pining and putting hypoxy on them. Down the road, another 10 or 15 years from now, we should be in good shape with those. Also, some of the headstones from that period were made out of very inadequate material and over the years the stones have weathered so that we can hardly tell what the names and dates are. Mr. Sample recommends either this year or next year that we look into putting a 3” by 8” bronze plaque on those that are rapidly deteriorating – put the name and birth/death date on those so that they will last forever. The stones will remain standing, but you won’t be able to read them. The bronze plaques will cost about $100 each and he suggested putting in at least 15 or 20 per year. Then, if the program is kept up, in a matter of 10 or 15 years we should have all those in place so that 100 years from now, people will know who is buried there – especially in light of what happened last week.
MAYOR’S REPORT:
Mayor Reed stated that he, Administrator Sample and Chief Matty met on Wednesday morning, after the attacks at the World Trade Center. They all had names volunteers interested in going to New York. Our volunteers would probably not be needed until the second or third wave of volunteers were called to New York. He stated our insurance would probably cover our employees because they would be volunteering as employees of Madison Village. He said he would not like volunteers to use vacation time as pay for volunteer time.
Solicitor Collins stated that if council gives him some direction, he will find a way so our volunteers will be covered by insurance and will be paid accordingly.
Mayor Reed also mentioned the candlelight service in the Park on Sunday night. He said the event demonstrated the sincere concern we have as citizens and the support we have as Americans.
Mayor Reed then requested adjournment to Executive Session to discuss the potential discipline of a public employee. Mr. Evangelista motioned for adjournment. Mr. Britton seconded. All present were in favor.
Regular meeting was adjourned at 8:27 p.m.